04-11-2022 City Council Packet - Laserfiche WebLink

Home Search

Employees may not use personal time off until it has been credited to the employee's bank in the payroll system. Personal leave may be used in increments of '/2 hour or more. The maximum amount of personal leave that can be carried into the next year is 600 hours. C. Use of Personal Time Off This PTO policy encourages advance planning of absences from work. To ensure necessary departmental coverage, non -emergency (planned) use of PTO should be requested in advance. Employees should give their supervisor advance notice equal to the amount of requested time off. Unplanned use of PTO may require documentation and requires notice within a timely manner of your scheduled work day. Established departmental rules and requirements concerning employee absences from work will be applied. In order to allow coordination of PTO with Family Medical Leave, employees seeking to use PTO may be required to provide pertinent information as to the purpose of the time off to allow a determination of whether the time will also qualify for Family and Medical Leave. If the PTO qualifies for Family and Medical Leave, the employee must take both leaves simultaneously. Probationary employees may use no more than 24 hours of PTO during the first six months of their probationary period without the approval of the City Administrator. This provision does not apply to employees serving a probationary period following a promotion, transfer, or demotion. D. General Provisions I . Maximum Accrual. An employee may not carry over more than 600 hours of PTO from one year to the next unless a written request has been submitted to and approved by the City Administrator prior to December 15. Such waiver may be considered in the event of a special circumstance. 2. Denial of PTO Leave. A department director may deny a request for planned PTO leave when granting such leave would result in insufficient personnel to carry out necessary functions of the City. 3. Impact on Other Benefits. Employees using PTO will be considered working for the purpose of accumulating additional personal leave. The City will continue to make its contribution toward an employee's group insurance benefits. PTO will not continue to accrue during a suspension or while an employee is on an unpaid leave of absence. E. Conversion of Vacation Days and Sick Leave Accruals For employees who convert to the PTO plan, all accrued vacation leave (at hour for hour) and '/2 of accrued sick leave (480 hours maximum) will be converted to PTO leave up to a balance of 600 hours. Unconverted sick leave will be placed into an extended illness leave bank. F. Severance Payment Upon separation, employees will be compensated for any unused PTO balance provided the employee leaves the City in good standing. G. Extended Illness Leave Regular benefit -earning employees who participate in the PTO plan will convert to the extended illness leave plan. The extended illness leave bank is designed to protect an employee's PTO balance in the event of an illness or injury of more than one week. An employee may access extended illness leave in the event of an illness or injury, which extends beyond five work days. W