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Charter Commission August 4, 2005 Page 3 DRAFT 87 Communication to Residents—Chair Trehus stated their was a memo from the City 88 Administrator in the packets indicating the proposal for hiring a communications specialist to 89 develop and implement a communication plan failed by a 2-2 vote of the Council. 90 91 Commissioner Dahl stated that for her,the proposal came in too late. She stated it would have 92 been better if the plan had started last fall. Also,the City did not know how much it was going to 93 cost. The bid was for$26,000 - $27,000 but that did not include expenses,materials or any 94 mailings to residents. She stated that she and Councilmember Carlson had asked for a 95 communication plan much earlier and noting came from that. There was also no guarantee the 96 plan would have worked. 97 98 Chair Trehus stated he does hope the Council agrees that the City does need a communication 99 plan. However,timing is an issue. The Charter Commission role in this is to understand the 100 process and see if the process should be changed. This issue will be discussed further at the joint 101 meeting. The Commission may suggest the Charter be amended at some point in time. 102 103 Commissioner Bor stated it is not a Charter issue if the referendum and road reconstruction 104 process is being followed according to the Charter. 105 106 Commissioner Bening stated the Commission role is to frame and amend the Charter. The 107 Commission does not need to get into so much detail such as the engineering aspect of road 108 reconstruction projects. 109 110 Five-Year Plan—Chair Trehus stated an update regarding the Five-Year Plan was included in 111 the packets. 112 113 Commissioner Term Expirations—Chair Trehus advised every two years some of the 114 Commissioner's terms expire. He stated the following Commissioner's terms expire at the end 115 of this year: Aldentaler,Dahl,Bening,Montain, Trehus,Vacha, Richard Williams, and Zastrow. 116 He distributed applications and asked those Commissioner's to fill them out and resubmit. 117 118 Chair Trehus stated all application should be submitted to him. He noted there is no limit to the 119 numbers of terms a Commissioner can serve. 120 121 Council Minutes—Chair Trehus stated many Commissioners are reviewing the Council minutes 122 on the City's web site. However,the web site is not up to date. The City Clerk has indicated the 123 delay to improve. If any Commissioners would like the Council minutes included in their 124 packets or e-mailed to them let the City Clerk know. 125 126 Commissioner Dahl indicated she would talk to the City Clerk about sending hard copies of the 127 minutes to Commissioner Vacha and Aldentaler. She will also speak to the City Clerk about the 128 delay in getting Council minutes on the City's web site. 129 130 3