10-11-2001 Charter Minutes - Laserfiche WebLink

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Charter Commission October 11, 2001 Page 2 Commissioner DeMotts stated he believes that money went to the state but it was supposed to be paid back if it was not being used. Chair Sullivan stated the issue of a separate fund for road reconstruction was brought up at the joint meeting. He noted he is not suggesting the funds be taken out of the General Fund and put into a road reconstruction fund. He is just asking if a special fund for road reconstruction can be set up. He reviewed the memo from the City Attorney regarding this issue. He noted the City Attorney indicated there is nothing in the Charter or statutes, which prevent a municipality from setting up specific road maintenance funds, road renewal funds or other similar accounts. The City cannot, however, remove revenues from the General Fund into a special road maintenance fund and then consider that special fund to be "outside funding". Chair Sullivan advised the Commission should just keep this in mind and watch the budget at the end of every year. Commissioner Montain stated now the Commission knows it can be done but the City does not have the revenue source to fund it at this time. Commissioner Bening added it is not the Commission's responsibility to determine the source of the revenue for the fund. Charter Budget—Chair Sullivan distributed a copy of the year-to-date expenditures for the Charter Commission that included the proposed 2002 budget. He noted that the Council sets the budget for the Commission every year. He indicated he would make recommendations regarding the budget along with his annual report. Commissioner Montain stated it is nice to see what the Commission has spent in the past few years. It is not the Commission's job to spend money, but to spend it wisely when necessary. Commissioner Dahl stated the Commission should get this information every year. Annual Report and Chair Recommendations—Chair Sullivan distributed and reviewed a Summarization of Activities and Accomplishments of the Charter Commission. He also reviewed his recommendation for the Charter Commission. He noted it is the responsibility of the Secretary to give a copy of the report to the Judge and City Clerk by December 31, 2001. MOTION by Commissioner Zastrow, seconded by Commissioner DeMotts, to accept the 2001 Annual Chair Report and Recommendations. Commissioner Trehus asked for clarification regarding approving the recommendations. Chair Sullivan stated the Commission needs to accept the recommendations as part of the 2001 Annual Report. 2