02-06-2023 Council Work Session Packet

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WS – Item 9 WORK SESSION STAFF REPORT Work Session Item No. 9 Date: February 6, 2023 To: City Council From: Rick DeGardner, Public Services Director Re: Public Services Department Lead Positions Background The Public Services Department is seeking City Council agreement regarding two new staffing assignments: Utilities Department Lead Worker The Utilities Supervisor position has remained vacant since Justin Williams’ promotion to Public Works Superintendent in February of 2022. Staff has concluded that we can postpone filling the Utilities Supervisor position if we can assign a Utilities Maintenance lead worker. This position would be paid 5% above the base rate of pay. We expect that the lead position option in the Utilities Department will be sufficient for the foreseeable future. Staff will come back to the City Council for consideration if or when the necessity for filling the Utilities Supervisor position occurs. In addition to performing general maintenance duties, this position will also perform additional tasks including assigning work to the general maintenance workers, assess situations, and make decisions in the field. The Utilities Department Lead Worker will be the primary person designated to monitor well chemical levels daily and making necessary adjustments. This position will also assume a lead role in response to water emergencies, watermain breaks, and resident emergencies. Fleet Department Lead Worker With the Public Services Department now having two mechanics, it is important to define their roles in the capacity of running the mechanics shop. The Lead Worker position will oversee the entire operation of the Fleet Department including prioritizing vehicle and equipment repairs, preparing and making vehicle and equipment replacement recommendations, managing regular maintenance intervals on the cities fleet of vehicles and equipment through the City’s asset management system, assisting in vehicles purchases, inventory control and ordering parts, and being the primary point of contact for any maintenance requests.