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CITY COUNCIL <br />AGENDA ITEM 6C <br /> <br />STAFF ORIGINATOR: Diane Hankee, PE City Engineer <br /> Kelsey Gelhar, PE Project Manager <br /> <br />C. C. MEETING DATE: February 13, 2023 <br /> <br />TOPIC: Consider Resolution 23-14, Order Project, Approve the Plans <br />and Specifications and Authorize the Ad for Bid, Pheasant Run <br />Reconstruction Project <br /> <br />VOTE REQUIRED: 3/5 <br /> <br /> <br />INTRODUCTION <br /> <br />Staff is requesting Council approval to authorize the ad for bid for the Pheasant Run <br />Reconstruction Project. <br /> <br />BACKGROUND <br /> <br />On October 10, 2022, the City Council approved a revision to the 2020-2024 Street Reconstruction <br />Plan which added the reconstruction of the Pheasant Run cul-de-sac north of Birch Street (CSAH <br />34). The Overall Condition Index rating of the street is 11 on a scale of 0 – 100 where 0 is a <br />deteriorated condition and 100 is good condition. The utilities is Pheasant Run are the oldest in the <br />City and the water main is undersized compared to current standards. The watermain is being <br />upsized for improved service pressure and circulation. <br /> <br />On November 14, 2022, the City Council approved the preparation of the plans and specifications <br />for the Pheasant Run Reconstruction Project. The project includes roadway reconstruction, <br />drainage improvements and new curb and gutter on Pheasant Run north of Birch Street. Utility <br />work will include r eplacing and rehabilitating the existing sanitary sewer along Pheasant Run and <br />up to Captain’s Place, and upsiz ing the existing potable water main from 6-inch to 12-inch diameter <br />pipe along Pheasant Run and up to Captain’s Place and looping back in at Black Duck Drive. <br /> <br />The estimated total project cost including contingency and overhead is $1,270,000.00. Funding <br />for the project is expected to be from 2021 Street Reconstruction Bonds, the Water and Sewer <br />Operating Funds, the Trunk Water Fund, and the Street Reconstruction Fund. <br /> <br />The estimated schedule for the project: <br /> <br />Authorize Preparation of Plans and Specifications November 14, 2022 <br />Order Improvement, Approve Plans and Specs, Authorize Ad for Bids February 13 , 2023 <br />City Opens Bids March 21 , 2023 <br />City Council Awards Contract March 27 , 2023