02-06-2023 Council Work Session Minutes

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CITY COUNCIL WORK SESSION APPROVED LINO LAKES CITY COUNCIL 2 WORK SESSION 3 MINUTES 4 5 DATE : February 6,2023 6 TIME STARTED : 6:00 p.m. 7 TIME ENDED : 9:18 p.m. 8 MEMBERS PRESENT : Councilmembers Stoesz,Lyden, Ruhland, Cavegn, 9 Mayor Rafferty 1 o MEMBERS ABSENT 11 Staff members present: City Administrator Sarah Cotton; Finance Director/City Clerk Hannah 12 Lynch; Community Development Director Michael Grochala; Human Resources and 13 Communications Manager Meg Sawyer; Environmental Coordinator Andrew Nelson; Director 14 of Public Safety John Swenson; Public Services Director Rick DeGardner 15 1. Advisory Board Interview 16 The Advisory Board Interview was cancelled. 17 2. Review Regular Agenda 18 Item 1 — Draft 2023-2027 Financial Plan—Finance Director/City Clerk Lynch gave a 19 summary of her written staff report noting the City has not had a 5-year financial plan since 20 2012. The plan is a guiding document for decision-making and will be updated on an annual 21 basis; many surrounding communities have a capital plan similar to this document. She shared 22 about pages 11 and 12 noting key highlights over the next five years include an increased tax 23 levy and tax rate. Ms. Lynch clarified the main contributors to the tax rate increase in the plan is 24 due to 2024-2025 street reconstruction, fire apparatus, and capital equipment replacement. She 25 explained that by accepting the plan the Council isn't agreeing to purchase or fund all 26 components of the plan, it is just a guide to work through. Ms. Lynch walked the City Council 27 through a presentation noting projects and funding for 2024-2027 are not authorized until the 28 annual budget for those years comes before the City Council; however, everything in 2023 was 29 approved on December 12, 2022. The Councilmembers discussed tax base (including 30 commerical and residential growth assumptions), tax rates, tax increment financing (TIF), 31 County/State aid on projects, and potentially watermarking the document so the public 32 understands that it is not a final adopted budget for 2024-2028. Ms. Lynch shared about next 33 steps to accept the plan, solidify it, and roll it forward for 2024-2028. 34 Councilmember Lyden would like to sit down as a City Council to prioritize and talk about 35 priorities and how they align with the City's five-year plan. 36 Mayor Rafferty would like to prioritize discussion on the air handling situation at City Hall and 37 the Public Works facility design. Ms. Lynch noted these two items could be discussed at a future 38 work session. 39 Ms. Cotton explained the City Council will see an updated version of this plan as the City works 40 through the 2024 budget process. 1