04-24-2023 City Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION DRAFT 4 138 Mayor Rafferty asked Finance Director Hannah Lynch to share how the building and design 139 process fall in line with the five-year plan. Finance Director Lynch discussed multiple funding 140 sources assumed in the five-year plan for the Public Works facility which would ensure the cash 141 flow supports the debt service on this facility. Mayor Rafferty noted everything the City is trying 142 to do is to protect their interest rate. Finance Director. Finance Director Lynch confirmed. 143 144 Further discussion was held on the site of a new Public Works building. 145 146 Councilmember Stoesz spoke about the water/sewer issue at the current location and asked if the 147 architect will help in site selection. Mr. Grochala did not anticipate any new site selection as the 148 previous round focused back on utilizing the existing Public Works site and extending 149 sewer/water or outside facilities. 150 151 Councilmember Ruhland asked if there is opportunity for County leasing of space for storage of 152 plows or extra equipment. Director Grochala noted it is something the City can explore and 153 incorporate into the design process. 154 155 Councilmember Lyden inquired of the anticipated price point. Finance Director Lynch stated that 156 many assumptions were built in to the five-year plan and explained the cost is anticipated at 157 approximately $11,200,000 between multiple funding sources; she further noted that would have 158 no tax impact though if costs come in higher the City may need to explore what tax levy would 159 need to support this debt service. 160 161 Mayor Rafferty stated he would like to see this project move forward but noted concerns with the 162 site. Director Grochala spoke about the evaluation of two sites, noting the City is somewhat 163 limited due to space and location. 164 165 Mayor Rafferty would like to work with land the City currently owns. 166 167 Councilmember Stoesz commented he would appreciate creative thinking and perhaps consider 168 utilization of space in the the administrative building rather than creating a new site, as that 169 would be the best use of taxpayer money. 170 171 Mayor Rafferty thinks a public works facility is a standalone facility and those that work in the 172 facility must be able to move in and out. He does not see that public work fits in at the City Hall 173 location. He noted the importance of public works telling the architects what they need rather 174 than the other way around. 175 176 Administrator Cotton explained the RFP (Request for Proposal) process noting the City could 177 put that out and receive bids from different architectural firm. 178 179 Mayor Rafferty would like to move forward with finding 3-4 architectural firms and going 180 through an interview process with those that have experience with public works. Director 181 Grochala replied Staff can come back with some firms they would like to bring in and rough out 182 the scope of services. 183