07-10-2023 City Council Packet - Laserfiche WebLink

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CITY COUNCIL AGENDA ITEM 6D STAFF ORIGINATOR: Diane Hankee PE, City Engineer MEETING DATE: July 10, 2023 TOPIC: Consider Resolution No. 23-67, Approving Change Order No. 1, 2023 Pheasant Run Reconstruction Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council approval of Change Order No. 1 for the 2023 Pheasant Run Reconstruction Project. BACKGROUND On April 10, 2023, the City Council awarded the bid for the 2023 Pheasant Run Reconstruction Project to A-1 Excavating, LLC in the amount of $886,886.00. Construction of the project is scheduled to begin July 24th, 2023. The project includes watermain, sanitary sewer, storm sewer replacement and street reconstruction. Several of the houses are closer to the street than typical (25 to 30 feet) and are approximately 50 years old. The natural soils in the neighborhood remain saturated throughout the year and are subject to expansion in the freeze thaw cycle. Due to the proximity of the houses to the street, the age of the houses, and the native soils, staff is recommending a pre-condition survey to evaluate the condition of the homes in the project, as well as the vibration monitoring throughout the duration of the project. For Council consideration, staff has drafted Change Order No. 1 in the amount $29,800.00 to perform a pre-condition survey and monitor the project vibration on the project. Funding for the project is from the 2021 Street Reconstruction Bonds, the Water and Sewer Operating Funds, the Trunk Water Fund, and the Street Reconstruction Fund. The 2023 Pheasant Run Project contract with A-1 Excavating, LLC with Change Order No. 1 would be increased to $919,686.00. This amount of Change Order No. 1 is within the project planned contingencies and budget. RECOMMENDATION Staff is recommending approval of Resolution No. 23-67 for Change Order No. 1 in the amount of $29,800.00 for the Pheasant Run Reconstruct Project. ATTACHMENTS 1. Resolution 23-67 2. Change Order No.1