11-13-2023 Council Meeting Packet - Amended

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UTILITIES: The parties agree that the Exhibit A Preliminary Layout does not include specific proposed utility locations, as those will be determined during later stages of the design process. The City will be responsible for the design of any sanitary sewer and water main improvements and/or relocations due to road reconstruction, which will be incorporated into the Project bid documents. The cost of the design of these features shall be the responsibility of the City. The City’s design of any sanitary sewer and water main utilities are to include signed plans, specifications, and estimated quantities (using MnDOT Item Numbers) and cost. All construction documents must be submitted to the County by December 1, 2023. PERMITS: The parties agree that the County will secure all necessary permits for this Project. The City agrees to coordinate with the County in securing the permits required by the Rice Creek Watershed District, City permits, as well as any other permits that may be required. The County also requests that the City inform the County of any ordinances or city regulations that affect construction at the time of the signing of this JPA (e.g. setbacks, tree clearing ordinances, or any other city ordinances). III. COSTS The contract costs of the work, or if the work is not contracted, the cost of all labor, materials, normal engineering costs and equipment rental required to complete the work, shall constitute the “actual construction costs" and shall be so referred to herein. "Estimated construction costs" are good faith projections of the costs, which will be incurred for this Project. Actual costs will vary and those will be the costs for which the relevant parties will be responsible. The estimated construction cost of the total Project is $2,157,278.05. Federal funds available for the Project are capped at $1,600,000.00. The federal funds shall be split based on the ratio of eligible cost incurred by each party to the total eligible project cost. Eligible costs are the costs of items that can participate in federal funding as shown on Exhibit B. The total estimated construction cost to the City is $138,488.29 (prior to application of federal funds available). After federal funding percentage is applied, the cost to the City for their share of the construction items of the Project is $35,771.53 ($138,488.29 minus $102,716.76, the federal funds available to the City). The total estimated cost to the City for the roundabout lighting is $15,000.00. The City participation in construction engineering will be at a rate of eight percent (8%) of their designated construction share of $138,488.29. The estimated cost to the City for construction engineering is $11,079.06. In summary, the total City share of this Project is $164,567.35 (includes construction and construction engineering costs). The total cost to the City after federal funds have been applied including construction engineering is * $61,850.59 ( see summary below). 178