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78 <br /> <br />Employees are responsible for maintaining computer passwords by following these guidelines: <br />Passwords must be a minimum of eight alphanumeric characters in length and be “complex.” For a <br />password to be complex it must contain three of the following four categories: English upper case letters, <br />English lower case letters, numbers, or non-alphabetic characters found on the keyboard (e.g. !, #, $, %). <br />Passwords should not be stored in any location on or near your computer. <br />The computer system will prompt employees to update passwords every 90 days. <br />A password cannot be reused until after 10 change cycles. <br />Password protection of any document is prohibited unless authorized by IT staff and the appropriate <br />department director. This applies to any document stored on any drive (local or network), which includes <br />diskettes, CDs, DVDs, flash drives, or any other storage device owned by the City. Any document found <br />with unauthorized password protection will be deleted. <br />F. Unauthorized Software <br />Individual users are prohibited from installing or downloading software applications or <br />executable files to any City-owned computer without prior authorization from IT staff. <br />G. Viruses <br />Desktop and notebook computer users shall not write, compile, copy, knowingly propagate, execute, or <br />attempt to introduce any computer code designed to self-replicate, damage, or otherwise hinder the <br />performance of any computer system. Suspected viruses should be reported immediately to IT staff. <br />Viruses shall not be deleted without assistance unless instructed by the IT staff. <br />H. Monitoring <br />The City of Lino Lakes reserves the right to inspect any data, emails, settings, or any other components of <br />a City-owned computer at any time without an employee’s consent. By using a City-owned computer, <br />employees consent to any monitoring that may take place. An audit may result in the removal of hardware <br />and software and further disciplinary action if any user is not complying with this policy. <br /> <br />No Expectation of Privacy <br />All technology systems are the property of the City of Lino Lakes. This includes, but is not limited to, all <br />hardware, software, programs, applications, templates, documents, internal and external email <br />messages, internet logs, and data files developed or stored by City-owned or leased technology systems. <br />The City reserves the right to access and retrieve any data, messages, or files without prior employee <br />consent. Users should have no expectation of privacy in the use of City technology. This includes personal <br />email messages and Internet logs. <br />J. Licensing <br />To ensure license compliancy, all software must be purchased by and licensed to the City. <br />Development. Any software programs developed for use by the City becomes the property of the <br />City. Software programs may not be sold or distributed without prior approval. <br />City-Owned Software. City-owned software may not be loaded on non-City owned equipment <br />without prior approval. <br />120