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24 <br /> <br />The terms and conditions governing the Leave Donation Program are as follows: <br />Recipients must provide documentation to Administration from a treating physician regarding <br />the illness or injury and the expected duration of the condition. <br />No employee will be allowed to receive more than 400 hours of donated leave for any serious <br />health condition. This cap is prorated for part-time employees based on full-time equivalency <br />status. <br />An employee is eligible to receive donated leave one time in a 12-month period. <br />No employee who has historically maintained a minimal sick leave balance, or who has <br />previously been warned or disciplined for abusing sick leave, will be eligible to receive <br />donations. <br />Nothing in this policy will be construed to limit or extend the maximum allowable absence <br />under the Family Medical Leave Act (FMLA). <br />C. Leave Donor Conditions <br />Employees may donate a minimum of eight hours or a maximum of 40 hours paid leave <br />provided they maintain a minimum balance of 80 hours of sick leave and 40 hours of vacation <br />leave. <br />Employees who donate leave shall adhere to the confidentiality requirement set forth within <br />the Leave Donation Form. Donations will remain anonymous to the recipient and other <br />employees. <br />No provisions of this policy or its administration shall be subject to a grievance under a <br />collective bargaining agreement. <br />D. Administrative Procedures <br />Eligible employees wishing to participate in this program should contact Administration and <br />request a “Donated Leave Request Form.” If the employee is physically unable to apply, a <br />member of the applicant’s family may apply on his or her behalf. <br />Appropriate documentation concerning the nature, severity, and anticipated duration of the <br />medical condition is required with the Donated Leave Request Form. <br />If the employee is found to be eligible for donated leave, Administration will notify employees <br />only giving the person’s name and estimated number of days needed. The notification shall not <br />include confidential medical information. <br />Employees wishing to donate accrued leave shall submit a Leave Donation Authorization Form <br />to Administration. <br />Each hour of donor leave will be credited as an hour of leave for the recipient, regardless of any <br />differences in pay levels. <br />Finance will subtract surrendered leave from the donor’s accrued balance and credit the <br />donated hours to the recipient’s sick leave balance. <br />66