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35 <br /> <br /> <br /> <br /> <br />Years of Hours Earned Annual Accrual in Days <br />Service Each Pay Period Hours per Year per Year <br />0-4 4.615 120 15 <br />5-10 6.153 160 20 <br />11 6.461 168 21 <br />12 6.769 176 22 <br />13 7.076 184 23 <br />14 7.384 192 24 <br />15 7.692 200 25 <br />16 8.000 208 26 <br />17 8.307 216 27 <br />18 8.615 224 28 <br />19 8.923 232 29 <br />20+ 9.230 240 30 <br /> <br />C. Use of Personal Time Off <br />This PTO policy encourages advance planning of absences from work. To ensure necessary <br />departmental coverage, non-emergency (planned) use of PTO should be requested in advance. <br />Employees should give their supervisor advance notice equal to the amount of requested time <br />off. Unplanned use of PTO may require documentation and requires notice within a timely <br />manner of your scheduled work day. Established departmental rules and requirements <br />concerning employee absences from work will be applied. <br />In order to allow coordination of PTO with Family Medical Leave, employees seeking to use PTO <br />may be required to provide pertinent information as to the purpose of the time off to allow a <br />determination of whether the time will also qualify for Family and Medical Leave. If the PTO <br />qualifies for Family and Medical Leave, the employee must take both leaves simultaneously. <br />Probationary employees may use no more than 24 hours of PTO during the first six months of <br />their probationary period without the approval of the City Administrator. This provision does not <br />apply to employees serving a probationary period following a promotion, transfer, or demotion. <br />D. General Provisions <br />1. Maximum Accrual. An employee may not carry over more than 600 hours of PTO from <br />one year to the next unless a written request has been submitted to and approved by <br />the City Administrator prior to December 15. Such waiver may be considered in the <br />event of a special circumstance. <br />2. Denial of PTO Leave. A department director may deny a request for planned PTO leave <br />when granting such leave would result in insufficient personnel to carry out necessary <br />functions of the City. <br />77