04-02-2018 Council Work Session Packet

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State of Minnesota -U.S. Bank Commercial Card Solutions -Participating Addendum Contract# 75413 Purchasing Card Contract# 75427 Fleet Card Appendix B-Minnesota General Terms, Conditions and Specifications MINNESOTA GENERAL TERMS, CONDITIONS AND SPECIFICATIONS 1. DEFINITIONS. a. Agreement Quarter. A three (3) month period beginning with the first such period following the Effective Date of the Card Program. b. Agreement Year. A twelve (12) month period beginning with the first such period following the Effective Date of the Card Program. c. Client Held Days. The sum of the daily balances for the quarter divided by the total Net Charge Volume for the quarter less fifteen (15) days and cannot be less than zero (0) days. d. Client Held Days Payment Performance. The average speed of repayment of charges made for each quarter. e. Contract. Contract is defined as the WSCNNASPO Contract with Contract Vendor and the Minnesota Participating Addendum. f. Contract Vendor and Contractor. These two terms apply to U.S. Bank National Association, the awarded vendor from the WSCNNASPO Contract that MMD selects to enter into a Participating Addendum. g. CPV Members. The Cooperative Purchasing Venture (CPV) program was established by Minn. Stat. § 16C.03, subd. 10, w~ich authorizes the commissioner of the Minnesota Department of Administration (Commissioner of Administration) through its Materials Management Division (MMD) to enter into a cooperative purchasing agreement for the provision of goods, services, and utilities with one or more governmental units and other entities as described in Minn. Stat.§ 471.59, subd. 1 and Minn. Stat.§ 16C.03, subd. 10. Based on this authority, the Commissioner of Administration enters into a joint powers agreement that designates MMD as the authorized purchasing agent for the governmental unit or other entity. Governmental units and other entities joining the program are given an access code which identifies them as CPV members and permits them to access the MMD website to get information about commodities and/or services available on the State of Minnesota (State) contracts. Governmental units and other entities who are not members of the CPV program are not authorized to use the contract prices. The Contract Vendor agrees to provide the contract to CPV members at the same prices, terms, conditions, and specifications. For additional information, visit the MMD website at www.mmd.admin.state.mn.us. Only CPV members located in the State of Minnesota are eligible to participate under the Minnesota WSCA- NASPO agreement. h. Large Ticket Transaction. Transaction which qualifies for an incentive interchange rate that is lower than the standard interchange provided on a card transaction. Transaction size to qualify will vary over time with interchange rate changes set by card networks. Large ticket interchange rates may require the merchant to provide additional enhanced data to qualify for the lower rate however exceptions to this requirement can occur. i. Ordering Entity. This term applies to any State Agency or CPV Member when allowed in the Participating Addendum. J. Quarterly Large Ticket Volume. Those Charges for each Agreement Quarter which the Association governing Custome(s Card Program has determined qualify for large ticket interchange rates and which are processed by such Association using large ticket interchange rates, less credits, for each Agreement Year. All other Charges and all amounts related to Fees, Cash Advances, Convenience Checks, Fraudulent Charges, chargebacks and Charge- offs are excluded from Large Ticket Volume. k. Quarterly Sales Volume. All Charges set forth on the Billing Statements furnished for all Accounts, less Fees, Cash Advances, Fraudulent Charges, Charge-backs, and amounts Charged-off by Contractor with respect to such accounts as uncollectible for each quarter (3 calendar months). I. State Agencies. This term applies only to State agencies and departments, as defined in Minn. Stat.§§ 15.01 and 15,021. m. State and State of Minnesota. These two terms apply to the Minnesota Department of Administration, Materials Management Division (MMD), representing the State of Minnesota as the contracting agency for the Participating Addendum. n. Travel Insurance. U.S. Bank will provide the state of Minnesota with Travel Accident Insurance in the amount of $250,000.00 Common Carrier coverage per Purchasing Card Account at no cost to the entity. U.S. Bank will provide a copy of coverage details upon request. Page 30 of 37