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<br />WS – Item 6 <br />WORK SESSION STAFF REPORT <br />Work Session Item No. 6 <br /> <br /> <br />Date: April 2, 2018 <br /> <br />To: City Council <br /> <br />From: Sarah Cotton Finance Director <br /> <br />Re: Technology Upgrades <br /> <br /> <br />Background <br /> <br />At the February 5, 2018 Work Session, the City Council discussed the replacement of <br />their laptops or iPads, which is considered every two years following the municipal <br />election. The Council expressed the desire to simplify the process by having members <br />purchase their own devices and seeking reimbursement up to $2,400 over a four-year <br />term, or $1,200 for a two-year term, for computer related expenses such as laptops, <br />tablets, software, storage, security, and accessories. <br /> <br />Staff sent out a request to the Finance ListServe in an attempt to understand what other <br />cities are doing related to Council technology. Responses were received from the <br />following cities: Inver Grove Heights, Hastings, St. Louis Park, Rosemount, Baxter, <br />Burnsville, St. Michael, Ham Lake, and South St. Paul. The only City currently <br />providing a stipend to Council, is the City of Hastings. The City of Hastings provides an <br />annual lump-sum stipend of $400 to each Councilmember. The remainder of the cities <br />are issuing city-owned iPads or tablets to Councilmembers. <br /> <br />The May 7, 2012, Work Session Staff Report detailing the analysis performed regarding <br />the conversion to electronic packets is included for your reference. <br /> <br />Staff’s recommendation is that the Council consider city issued iPads or tablets. <br /> <br />In addition, Councilmember Stoesz has been researching options for upgrading the City’s <br />website and may have information to share with the Council on Monday night. <br /> <br />Attachments <br /> <br />February 5, 2018 Work Session Staff Report <br />May 7, 2012 Work Session Staff Report <br />Addition: GovOffice Website Proposal/Dale Stoesz <br /> <br />Requested Council Direction <br /> <br />Staff is looking for further direction.