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CITY COUNCIL WORK SESSION May 7, 2018 <br />DRAFT <br /> 1 <br />CITY OF LINO LAKES 1 <br />MINUTES 2 <br /> 3 <br />DATE : May 7, 2018 4 <br />TIME STARTED : 6:00 p.m. 5 <br />TIME ENDED : 11:35 p.m. 6 <br />MEMBERS PRESENT : Council Member Rafferty, Maher, 7 <br /> Manthey, Stoesz and Mayor Reinert 8 <br />MEMBERS ABSENT : None 9 <br /> 10 <br />Staff members present: City Administrator Jeff Karlson; Public Safety Director John 11 <br />Swenson; Community Development Director Michael Grochala; Public Services Director 12 <br />Rick DeGardner; Finance Director Sarah Cotton; City Planner Katie Larsen; City 13 <br />Engineer Diane Hankee; Environmental Coordinator Marty Asleson; City Clerk Julie 14 <br />Bartell 15 <br />1. Presentation from Terre Heiser, Roseville IT – Mr. Heiser reviewed a 16 <br />PowerPoint presentation covering: 17 <br /> 18 <br />- Partnerships with 31 entities (including 24 cities); Population served is about the same 19 <br />as the City of St. Paul; 20 <br />- Number of users and connected buildings; 21 <br />- Shared IT Department, meaning all members are equal; 22 <br />- Goals and objectives of the department; 23 <br />- Distribution of labor costs (noted that some administrative overhead is not charged 24 <br />back); 25 <br />- User Support, including indications on how charges are established and allow for 26 <br />flexibility; 27 <br />- Computer Support – Budget and costs; 28 <br />- Exchange Email – Budget and costs; 29 <br />- Server Support, most are virtualized and basically eliminated the need for organizations 30 <br />to have an individual server; 31 <br />- Network Systems Support, review of what’s included as well as budget and costs; 32 <br />included cost comparison between Lino Lakes Fire Stations; they are always looking for 33 <br />best costs and efficiencies; Mayor Reinert requested comparables for all the services the 34 <br />city receives; 35 <br />- Summary of budget and cost implications to the city; the City’s cost boils down to about 36 <br />$108,000 that would save that the city could use to provide its own IT services. 37 <br />- Service calls for the City (large and small combined). 38 <br /> 39 <br />Council Member Rafferty asked if costs to jurisdictions are based on number of users 40 <br />only and Mr. Heiser said costs are based on that element and also collectively on 41 <br />equipment involved. 42