05-29-2018 Council Meeting Packet

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CITY COUNCIL WORK SESSION May 7, 2018 DRAFT 9 some portion of the meeting is attendance. 348 349 Council Member Rafferty asked if the council wants to consider if a four meetings per 350 month maximum is still correct and if the compensation amount needs review. 351 352 Council Member Manthey asked if there is any history on how the policy (of four 353 maximum per month) was established by a previous council. Staff knew of no 354 information. 355 356 Council Member Stoesz suggested that the policy of compensating more to the chair of 357 the EDA than to the members be changed, to pay every member the same. A majority of 358 council members concurred. 359 360 Administrator Karlson said staff will put together an ordinance with updated 361 language/figures on compensation for special meetings for council review. 362 363 Council Member Rafferty mentioned that he’d like for staff to investigate past 364 compensation to determine meetings that should have been paid under the 1997 policy 365 (special compensation for meeting on a regular council day) and any other discrepancies. 366 Council Member Manthey asked how far back he’d like to go, noting that the policy was 367 changed in 1997. Council Member Rafferty said he’d like to get as much information as 368 possible. Administrator Karlson said a formal direction from the council would be 369 needed for that. Staff also informed the council that there are no payroll records past a 370 certain retention period. Council Member Rafferty noted that he has saved his pay stubs. 371 Mayor Reinert suggested that if it’s right to go back and make payments then it’s right to 372 do what’s possible. 373 374 Mayor Reinert noted that Council Member Rafferty brought up the subject of the 375 compensation and an error back in 2014 and this probably should have been dealt with 376 then. 377 378 Finance Director Cotton explained that there would have to be a formal action of the 379 council directing staff to look back and to a specific time, and if compensation is the 380 result, it would be treated as retro pay. She added that her impression is that there 381 appeared to be a change in interpretation of the policy on special meetings in 2014. 382 383 Council Member Rafferty said he’d like this to be clarified and rectified if that is 384 appropriate. 385 386 Mayor Reinert suggested, whether it’s 2010 or 2012, Council Member Rafferty should 387 work with the Finance Director to determine what can legitimately be used as a starting 388 period. Administrator Karlson said minutes would be compared to payroll records as far 389 back as possible. There was discussion about what documentation would be needed in 390 order to clearly determine if payment was made for past special meetings. For council 391 members that have pay stubs and the minutes indicate their presence at a special meeting, 392