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04-01-2024 Council Work Session Packet
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04-01-2024 Council Work Session Packet
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4/5/2024 1:20:49 PM
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4/3/2024 3:32:23 PM
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City Council
Council Document Type
Council Packet
Meeting Date
04/01/2024
Council Meeting Type
Work Session Regular
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4 <br /> <br /> City of St Francis, MN / 7K / Tyler Incode – 06/22 <br /> City of Excelsior, MN / 3K / Banyon – 06/22 <br /> City of Roseville, Ramsey, MN /36K/ Springbrook – 12/22 <br /> City of Hastings, Dakota Co, MN / 22K / Tyler Incode – 12/22 <br /> City of Lakeville, Dakota Co, MN / 65K / LOGIS – 02/23 <br /> City of Baxter, Crow Wing, MN / 8K / Springbrook – 04/23 <br /> City of Coon Rapids, Anoka Co, MN / 64K / LOGIS – 04/23 <br /> City of Eden Prairie, Hennepin Co, MN / 65K / LOGIS – 07/23 <br /> City of New Hope, Hennepin Co, MN / 22K / LOGIS – 10/23 <br /> City of Fergus Falls, Otter Tail Co, MN / 14K / AS400 <br /> <br />Timing of Software Conversion <br />BS&A is 16-18 months out from the time of signing the contract to going live and fully <br />functioning in the new software. If a contract is signed in April 2024 that puts the City at an <br />August/September 2025 conversion. <br /> <br />Financing of Software Conversion <br />The BS&A quote includes both the annual maintenance on the modules ($83,145) and data <br />conversion, implementation and training cost ($252,930). Annual maintenance is due upon <br />activation of the customers site so there is likely to be an overlap with current annual <br />maintenance contracts at first. The data conversion, implementation and training costs are <br />within the original budget proposed by staff ($250,000) and would be accommodated by: <br />• $100,000 General Fund Reserves <br />• $152,920 Closed Bond Fund Reserves <br /> <br />The increased BS&A annual maintenance is expected to be financed as follows: <br /> BS&A Springbrook/PermitWorks <br />Financial Modules* – General <br />Fund <br />$45,605 $30,574 <br />Utility Billing Module** – <br />Water and Sewer Funds <br />$9,525 $6,825 <br />Community Development*** <br />- General Fund <br />$21,060 $6,575 <br />Human Resources – General <br />Fund <br />$6,955 Do not currently have <br />*Includes General Ledger, Accounts Payable, Cash Receipting, Accounts Receivable, Fixed Assets, Payroll, <br />Timesheets <br />**Includes Online Bill Pay <br />***Includes Business Licensing <br /> <br /> <br /> <br />12
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