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City of lino lakes Environmental Board <br /> MEETING GUIDELINES <br /> Open Mike—The purpose of a Board Meeting is to accomplish the business of the city. When <br /> presenting at a meeting please remember to be respectful and follow these guidelines: <br /> • Please address the meeting chair. <br /> • State your name and address for the record. <br /> • Please observe a 4-minute limit. <br /> • The topic must relate to city business. <br /> • Open Mike is for items not on the agenda. <br /> • A spokesperson must represent a group of five or more—groups will have 8 minutes. <br /> • The Presiding Officer may limit duplicative presentations. <br /> • Remember, the meeting is to discuss city business only. <br /> Public Hearing—Held as a separate item of business on the agenda. The public hearing segment is your <br /> opportunity to tell the Board how you feel about issues scheduled to be heard. Typically, a hearing <br /> follows these steps: <br /> • The Presiding Officer(Chair or Vice-Chair) will announce the proposal to be reviewed and ask for <br /> the staff report. The presiding Officer shall maintain strict order and etiquette at all meetings. <br /> • Staff will present their report on the proposal. <br /> • Board members will then ask City Staff questions about the proposal. <br /> • The Presiding Officer will then open up the public hearing for anyone present who wishes to <br /> comment on the proposal. This is the time for the public to make comments or ask questions <br /> about the proposal. <br /> Comments should be limited to four(4) minutes unless further time is granted by the Presiding <br /> Officer. All comments should be directed to the Board as a body and not to any individual Board <br /> Member or City Staff Member unless permission is granted by the Presiding Officer. No person <br /> shall be permitted to enter into any discussion, either directly or through a member of the <br /> Board without the permission of the Presiding Officer. <br /> • After everyone in the audience wishing to speak has given his/her comments,the Presiding <br /> Officer shall close the public hearing. <br /> • The Board will then discuss the proposal. No further public comments are allowed. <br /> • The Board will then make a recommendation(s) and/or a decision. <br /> When you are called upon for your comments, please step to the microphone at the podium and state <br /> your name and address for the record. <br /> Occasionally,the Board may continue a hearing to another meeting before taking action. <br /> Meeting Etiquette <br /> The Environmental Board must preserve order and decorum while the meeting is in session. A <br /> resident shall not, by conversation or otherwise, delay or interrupt the proceedings or the business of <br /> the Board, nor disturb any resident or Board Member while speaking or refuse to obey the orders of <br /> the Board. <br />