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CITY COUNCIL <br />WORK SESSION STAFF REPORT <br />ITEM NO. 6 <br />STAFF ORIGINATOR: John Swenson, Public Safety Department <br />WORK SESSION DATE: August 5, 2024 <br />TOPIC: Public Safety Consultant Committee Recommendation <br />BACKGROUND <br />• April 1, 2024, Council Work Session, staff was directed to draft a Request for Proposals <br />(RFP). <br />• May 6, 2024, Council Work Session, staff presented two draft RFPs. One of the draft <br />RFPs was exclusive to fire services and the second draft RFP included all public safety <br />services. Council directed staff to move forward with the second draft RFP, which <br />includes all public safety services. <br />• During the week of May 13 —17, 2024, the public safety RFP was posted on the Public <br />Safety Department website, League of Minnesota Cities Marketplace website, and <br />emailed to potential vendors that had previously completed this type of work in <br />Minnesota. <br />• June 3, 2024, Council Work Session, the Council created a selection committee <br />comprised of Council Members Cavegn and Ruhland, City Administrator Sarah Cotton, <br />and Public Safety Director John Swenson. This committee was tasked with reviewing <br />the proposals submitted in response to the RFP. <br />• June 17, 2024, was the deadline for vendors to submit their proposals for consideration. <br />The City received seven proposals. <br />• On June 18, 2024, all seven proposals were emailed to the selection committee for <br />review. These seven proposals were also emailed to all Council Members. <br />Members of the selection committee will give their thoughts on which vendor should be <br />selected. <br />Staff will bring forward the selected vendor at the August 12, 2024, Regular Council meeting for <br />formal approval to enter into a contract with the identified vendor. <br />1 <br />