10-14-2024 - City Council Agenda Packet

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CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 1F STAFF ORIGINATOR: Diane Hankee, PE City Engineer MEETING DATE: October 14, 2024 TOPIC: Consider Resolution No. 24-133, Approving Payment No. 5 and Final, Pheasant Run Reconstruction Project VOTE REQUIRED: Simple Majority INTRODUCTION Staff is requesting council consideration to finalize the Pheasant Run Reconstruction Project. BACKGROUND On April 10, 2023, the City Council passed resolution 23-22, awarding the contract for the Pheasant Run Reconstruction Project to A-1 Excavating, LLC. in the amount of $886,886.00. Construction of the project began in spring of 2023 and was substantially completed in fall of 2023 with final restoration approved in 2024. On July 10, 2023 the City Council approved change order No. 1 in the amount of $29,800.00 to perform a pre -condition survey and monitor the vibration on the project. On September 11, 2023 the City Council approved change order No. 2 in the amount $58,440.00 to remove and replace gate valves that were in need of repair outside of the project limits. The Pheasant Run Project contract with A-1 Excavating, LLC with change order 1 and 2 increased to $975,126.00. The change orders were within the project planned contingencies and budget. The final contract amount is $987,300.34 for the Pheasant Run Reconstruction Project. The additional cost was due to driveway work at Well No. 5. The budget for the Pheasant Run Reconstruction Project, including soft costs and contingencies, is $1,270,000.00. The project is still within budget which included contingencies. Funding for the project is from the 2021 Street Reconstruction Bonds, the Water and Sewer Operating Funds, the Trunk Water Fund, and the Street Reconstruction Fund. RECOMMENDATION Approve Resolution No. 24-133, Approving Payment No. 5 and Final, Pheasant Run Reconstruction Project in the amount of $56,202.64 to A-1 Excavating, LLC. ATTACHMENTS