10-28-2024 Council Meeting Agenda Packet

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Docusign Envelope ID: 5D66C3E7-F3E1-44CE-81D8-6D9698D8B023 • Municipality must refer to list of eligible expenses when completing the reimbursement form • If the Municipality is being audited, the Municipality must provide a full accounting of the expenses incurred that have been approved in the 2025 Municipal Waste Abatement Grant Funding Application • Municipality is required to upload in Re-TRAC a complete and accurate Reimbursement Worksheet which matches the amounts entered in the associated sections in the Re-TRAC Reimbursement Report Form • Information regarding any revenue received from sources other than the County, for the Municipality's recycling and source -separated organics programs, i.e., revenue taken in from the sale of recyclables and fees collected from residents, shall be reported • Copies of all promotional materials that have been prepared by the Municipality during each reporting period shall be uploaded in the Re-TRAC Reimbursement Report Form For the Municipal Tonnage Report Form, using set categories in Re-TRAC, the: • Municipality is required to follow tonnage report form instructions • Municipality shall keep detailed records documenting the disposition of all recyclable materials collected pursuant to this Agreement • When calculating all tonnage categories, weight slips from haulers and end markets are required. If weight slips cannot be obtained, written documentation of the quantity and type of material being reused, recycled, or composted must be provided • Using quantity and type of material, the Municipality shall use the conversion factors provided by the County to determine the tonnage • If County conversion factors do not apply to any given materials, a description of the methodology used for calculations must be provided to the County • If the Municipality is being audited, the Municipality must provide a full accounting of the amount of waste which has been reused, recycled, and composted due to the Municipality's activities and the efforts of other community programs, redemption centers and drop-off centers • Municipality is required to upload in Re-TRAC a complete and accurate Tonnage Worksheet which matches the amounts entered in the associated sections in the Re-TRAC Tonnage Report Form • For waste abatement programs run by other persons or entities, the Municipality shall provide documentation of materials recycled by the Municipality's residents through these other programs The Municipality agrees to support County efforts in obtaining hauler reports by ensuring compliance through ordinance, contract or license requirements and the ability to exercise punitive actions, if needed. k. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota.