11-04-2024 Council Work Session Agenda Packet

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CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 8 STAFF ORIGINATOR: Justin Williams, Public Works Superintendent WORK SESSION DATE: November 4, 2024 TOPIC: Public Works Building RFP for Architectural/Engineering Services BACKGROUND Over the past 10 years, the City has been evaluating the construction of a new public works building to replace the existing facility at 1189 Main Street. Constructed in 1971, the buildings are substandard and do not meet the current and future needs of the City. The City Council has continued to express interest in moving forward with the project. A site tour of Hugo's facility was taken in 2022 to establish needs and the scope of the project. The council directed staff to move forward with obtaining architectural and entering services in 2023. Staff has since worked with the finance department to identify potential finance sources. The project was included in the 5-year plan for a 2026 build. $400,000 from the Building and Facilities fund was identified for design and expenses in 2025. The proposed project includes construction of a Public Works Facility on approximately 10.0 acres owned by the City of Lino Lakes at 1189 Main St. The site includes an adjacent 14 acres that includes park improvements and a materials yard. The project will include a public works facility with vehicle storage, vehicle maintenance, and office space, parking lots, commodity bins, access roads, community meeting space, site work, and utilities. It is anticipated that the new facility will include community meeting space to accommodate election precinct operations, senior events, educational and training functions. The expected budget for this project is approximately $16,400,000. City staff is proposing to move forward with the process to select an architectural and engineering firm for design through the Request for Proposal (RFP) process. REQUESTED COUNCIL DIRECTION Staff is requesting City Council direction for a RFP for Architectural and Engineering Services for a new public works facility. If council recommendation is to move forward with the RFP process, staff will bring the item to council for approval at the November 12t" Council meeting.