11-12-2024 Council Meeting Agenda Packet

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CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM STAFF ORIGINATOR: Justin Williams, Public Works Superintendent MEETING DATE: November 12, 2024 TOPIC: Public Works Facility RFP for Architectural/Engineering Services VOTE REQUIRED: Simple Majority INTRODUCTION Staff is requesting City Council consideration to authorize and advertise a Request for Proposals (RFP) to obtain architectural and engineering services for the construction of a public works facility. BACKGROUND Over the past 10 years, the City has been evaluating the construction of a new public works building to replace the existing facility at 1189 Main Street. Constructed in 1971, the buildings are substandard and do not meet the current and future needs of the City. The City Council has continued to express interest in moving forward with the project. The proposed project includes construction of a Public Works Facility on approximately 10.0 acres owned by the City of Lino Lakes at 1189 Main St. A site tour of Hugo's facility was taken in 2022 to establish needs and the scope of the project. The council directed staff to move forward with obtaining architectural and engineering services in 2023. Staff has since worked with the finance department to identify potential funding sources. The project was included in the 5-year plan for a 2026 build. $400,000 from the Building and Facilities fund was identified for design and expenses in 2025. The site includes an adjacent 14 acres that includes park improvements and a materials yard. The project will include a public works facility with vehicle storage, vehicle maintenance, and office space, with parking lots, commodity bins, access roads, community meeting space, site work, and utilities. It is anticipated that the new facility will include community meeting space to accommodate election precinct operations, senior events, educational and training functions. The expected budget for this project is approximately $16,400,000.