01-06-25 - Council Work Session Agenda Packet.docx

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with Motorola's system have experienced performance issues related to video streaming and latency. The committee requested a quote from Axon for 31 body worn cameras (28 police officers and 3 CSOs) and 13 dash cameras for fleet vehicles. We requested 31 Axon Respond Plus licenses to support officer safety functions while on patrol. We also requested three pro licenses to support auditing and administrative functions. The total cost for the system for five years was quoted at $262,734.40. The committee also requested a quote from Axon for digital evidence systems for our detention facility and our interview room. It's necessary for these rooms to contain evidentiary video because they hold people who are under arrest and actions and statements recorded in those rooms are necessary for successful criminal prosecution. These cameras must be replaced if we transition to a new digital evidence system because they currently operate using Panasonic VPUs. The total cost for the system for five years was quoted at $47,058.57. The cost of the Axon system includes all materials, installation, and subscriptions as well as new and updated body worn cameras being supplied after 30 months. This will ensure our police teams operate with the most up-to-date and reliable technology. The cost of the system also includes cloud storage for all new data recorded using the Axon system. The data we store follows a retention schedule defined by policy and in certain cases state statute. As of December 12, 2024, the Public Safety Department was storing 13TB of digital evidence data (Panasonic) on our local server. This results in a hosting cost of approximately $14,473 per year. Over time, the amount of data we have stored on that server will dimmish as it's deleted according to our retention schedule. We anticipate the need to maintain that server will end prior to January 2028. The process to migrate 13TB of data from local servers to Axon servers is not recommended as it takes significant time (over one year) and significant funding (hundreds of thousands of dollars) to transfer and code the data and pay for storage on the Axon system. We have invited Axon representative, Lily Dokic, to speak (remotely) with Council at the January 6, 2025 work session. We've asked her to speak with Council about the Axon system; demonstrate its value to providing officer safety functions to our police officers, transparency and accountability, aid in successful prosecution efforts, and aid in successful statutory audit requirements. REQUESTED COUNCIL DIRECTION Public Safety is respectfully requesting Council authorization to spend an additional $109,792.97, for a total of $309,792.97, from the public safety aid funds to purchase a five-year plan for an Axon digital mobile evidence system.