01-27-25 - 2- Council WS and Regular Meeting

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CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 6A STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: January 27, 2025 TOPIC: Consider Resolution No. 25-11 Awarding Professional Services Contract to Oertel Architects, Public Works Facility Design VOTE REQUIRED: Simple Majority INTRODUCTION Staff is requesting City Council consideration to award a professional services contract to Oertel Architects to design the new Public Works facility. BACKGROUND Over the past 10 years, the City has been evaluating the construction of a new public works building to replace the existing facility at 1189 Main Street. Constructed in 1971, the buildings are substandard and do not meet the current and future needs of the City. The City Council has continued to express interest in moving forward with the project. The proposed project includes construction of a Public Works Facility on approximately 10.0 acres owned by the City of Lino Lakes at 1189 Main St. A site tour of Hugo's facility was taken in 2022 to establish needs and the scope of the project. The council directed staff to move forward with obtaining architectural and engineering services in 2023. Staff has since worked with the finance department to identify potential funding sources. The project was included in the 5-year plan for a 2026 build. The Building and Facilities fund was identified as the funding source for design. The site includes an adjacent 14 acres that includes park improvements and a materials yard. The project will include a public works facility with vehicle storage, vehicle maintenance, and office space, with parking lots, commodity bins, access roads, community meeting space, site work, and utilities. It is anticipated that the new facility will include community meeting space to accommodate election precinct operations, senior events, educational and training functions. The expected budget for this project is approximately $16,400,000. The City Council authorized the advertisement for Request for Proposals on November 12, 2024. The City received twelve proposals ranging from $631,000 to $1,230,012, including