01-27-25 - 2- Council WS and Regular Meeting

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FUNCTIONALITY AND DESIGN Functionality should not be sacrificed for a design idea, nor should a design idea be driven by a singular functional element. Our entire design team believes strongly that a good solution finds the right balance between design and utility, to provide the most functional facility possible. Our initial stages of the project focus primarily on functionality of a fully operational maintenance facility by using pragmatic, common-sense in our approach to each project. Our advanced understanding of how maintenance facilities are constructed and how staff use them will allow us to quickly home in on a functioning operational building plan, which will allow us to also increase our focus on other aspects of designing a true asset for the City. Functionality isn't just a cost-effective space enclosure. A fully functional space needs to find and take advantage of opportunities for aesthetics and other design features that enhance the performance of the building and its occupants through responsible and cost-effective use of materials and systems to create a space that will invoke community and employee pride, provide employees with a sense of security and purpose and set your facility apart. COMMUNICATION One of our team's core values is developing open communication and a cooperative collaborative design effort with our clients and their stakeholders. We are partners in these projects and want to develop designs that are custom fit for Lino Lakes. We anticipate the City will have a designated Core Team in addition to User Groups for the facility. Our communication will flow through the Core Team and include the User Groups as directed by the Core. All meeting minutes will be distributed promptly to the entire group including the entire design to ensure all information and direction is understood and agreed by all. From our side, communication will flow through the principal in charge and the project manager. The PIC will ensure the project remains on schedule and budget, while the project managers will coordinate with our design team partners and ensure all disciplines are working within the City Design Standards for each project. By scheduling regular check -in meetings, the entire project team will remain informed and engaged. Our major check -in meetings will be held in person, with intermediate meetings online to facilitate that regular dialogue and ease the schedules of all participants. Through those regular meetings and sharing of progress drawings, specifications and material samples, we will proceed from the selected schematic design, working toward each deadline as delineated in the RFP and noted in our proposed project schedule. At the selection and approval of the schematic designs, the design team will work to complete all documentation required for fully executable projects. This includes all drawings, specifications and project narratives necessary for internal and external approvals at each phase. PROPOSAL FOR PROFESSIONAL SERVICES FOR THE LINO LAKES PUBLIC WORKS FACILITY OERTEL ARCHITECTS- 19