03-03-25 - Council Work Session Agenda

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CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 6 STAFF ORIGINATOR: Michael Grochala, Community Development Director WORK SESSION DATE: March 3, 2025 TOPIC: Public Works Facility Construction Manager as Agent RFQ/RFP BACKGROUND Staff is proposing to use the construction manager as agent (CMa) process as part of the public works facility design and construction. Under this process the City would retain a qualified construction management firm to assist with the overall design, management, and construction of the project. They would work hand in hand with City staff, architect, and engineering team to complete the project. Under this process the City would be bidding out components of the project directly rather than relying on a general contractor. The CMa scope of services would include: Pre -construction activities: these include consulting on aspects of project design with the City and Oertel Architects, creating parameters for quality, cost and time, constructability reviews and cost analysis and management of the overall project budget. This would also include development of a phasing and sequencing plan. Procurement activities: these would include developing a procurement plan include multiple bid packages, along with bid and award administration. Construction Phase: these activities would include coordination of all subcontractors, vendors and suppliers, prepare project schedule, lead change order review and dispute resolution in coordination with staff and Oertel Architects, enforcing and maintaining quality of control standards and review of contractor labor, materials and other costs. Closeout: Management and coordination of final start-up, testing and occupancy, facilitate commissioning process and compile all project documentation. The CMa essentially covers the day-to-day project management, along with providing another viewpoint during design discussions. We believe this will be extremely important given that we