05-12-25 - Council Meeting Agenda

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CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 613 STAFF ORIGINATOR: Diane Hankee, PE City Engineer MEETING DATE: May 12, 2025 TOPIC: Consider Resolution 25-60, Approve Change Order No. 1, 2025 Street Rehabilitation Project VOTE REQUIRED: Simple Majority INTRODUCTION Staff is requesting Council consideration of Change Order No. 1 for the 2025 Street Rehabilitation Project. BACKGROUND On February 10, 2025, the City Council awarded the bid for the 2025 Street Rehabilitation Project to GMH Asphalt in the amount of $1,197,031.00. Construction of the project began with replacing 39 gate valves due to age and corrosion. The City has been including gate valve replacements on our annual street improvement projects since 2019. While completing this year's project addition gate valve replacements were required. One was an offsite valve that failed when being used to isolate a project planned valve. In addition, two additional gate valves that were found during construction. Due to the contractor's willingness to replace at the unit bid prices and an effort to address water leaks, WSB staff and the Public Works Utility Department moved forward with replacements. For Council consideration is Change Order No. 1 in the amount of $22,068.85 to repair gate valves on Beaver Trail, the northwest corner of Fawn Lane and Birch Street intersection, and southeast corner of the Fawn Lane and Birch Street intersection. The watermain work on this project is funded through the Water Operating Fund. The 2025 Street Rehabilitation Project contract with GMH Asphalt with Change Order No. 1 would be increased to $1,219,099.95. The roadwork portion of the project is anticipated to be under the contract amount. RECOMMENDATION Staff is recommending approval of Resolution No. 25-60 for Change Order No. 1 in the amount of $22,068.85 for the 2025 Street Rehabilitation Project.