09-22-25 - City Council Agenda - Laserfiche WebLink

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CITY COUNCIL STAFF REPORT AGENDA ITEM 3.A. STAFF ORIGINATOR: Roberta Colotti, City Clerk MEETING DATE September 22, 2025 AGENDA ITEM: Second Reading and Adoption of Ordinance No. 16-25, Amending Chapter 202, Council and Commission Procedures VOTE REQUIRED: Simple Majority INTRODUCTION It is requested that the City Council review the Council and Commission procedures outlined in City Code Chapter 202 for possible amendment. BACKGROUND At the time of first reading of the ordinance amendment, on September 8, 2025, there was discussion of the appointment of a Presiding Officer and application of Robert's Rules of Order. Attached for your review is a complete copy of the current City Code Chapter 202, Council and Commission Procedures. The presiding officer is discussed in City Code Section 202.02 Presiding Officer — Appointment as well as Section 202.04, Order of Business. Section 202.21, which states in part "At the hour appointed for meeting, the members shall be called to order by the Mayor, and in his or her absence by the Acting Mayor, and in the absence of both, by the City Clerk. The City Clerk shall call the roll, note the absentees and announce whether a quorum is present. In the absence of the City Clerk, the Mayor shall appoint a secretary pro-tem. Upon the appearance of a quorum the Council shall proceed to business, which shall be conducted in the following order:...": Robert's Rules of Order are covered in City Code Section 202.21 Robert's Rules of Order, which states: "In all points not covered by these rules, the Council shall be governed in its procedure by Robert's Rules of Order." Regarding Robert's Rules of Order and the rules of the ordinance there is a section that recognizes the need to facilitate a productive meeting. Section 202.02 Purpose states, "The foregoing rules are adopted to facilitate the transaction of Council business and functions. They should not be permitted to defeat or hinder the plainly expressed intent and desire of the Council. Informal compliance and substantial performance shall be sufficient under the foregoing rules in the absence of objection seasonably taken. Objection is hereby declared not Page 119 of 228