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CITY COUNCIL <br />STAFF REPORT <br />AGENDA ITEM 1.F. <br /> <br />STAFF ORIGINATOR: Rick DeGardner, Public Services Director <br /> <br />MEETING DATE September 22, 2025 <br /> <br />AGENDA ITEM: Approval of Resolution No. 25-132, Purchasing Fitness Equipment for <br />the Rookery Activity Center <br /> <br />VOTE REQUIRED: Simple Majority <br /> <br /> <br />INTRODUCTION <br />The Rookery Activity Center requests approval for the replacement of outdated and failing <br />treadmill equipment. Investment in modern treadmill equipment is essential to maintain <br />service quality, prevent membership loss, and attract new users to our facility. <br /> <br />BACKGROUND <br />Since the opening of the Rookery Activity Center in May of 2022, the fitness equipment <br />continues to be heavily utilized by Rookery members and guests. Treadmills consistently rank <br />as the most popular cardiovascular equipment in fitness facilities. The eight treadmills were <br />originally purchased in 2017 with current average useage of 23,250 miles (Range 17,719 - <br />31,509 miles). Treadmills average 20,540 start-ups per unit. <br /> <br />Despite proactive maintenance efforts including replacing belts, decks were flipped in 2024, <br />and quarterly inspections, the existing treadmills are experiencing frequent mechanical <br />failures. Multiple components including computers, rollers, and belts have been replaced. <br />Many replacement parts are no longer manufactured or available from suppliers. <br /> <br />This unreliable equipment directly threatens our membership base and associated revenue <br />streams. Members expect functional, safe equipment as part of their membership benefits, <br />and equipment downtime risks member cancellations and impedes our ability to attract new <br />members. <br /> <br />Staff is recommending entering into a contract with Life Fitness via Sourcewell for 8 - Integrity <br />Treadmills (INT-SE424-XF-14) in the amount of $90,823.09. This includes a tariff surcharge of <br />$1,606.70 and freight/fuel/installation charges of $8,881.59. <br /> <br />Sourcewell is a public corporation serving as a municipal contracting agency for government <br />and education agencies. Sourcewell serves member agencies under the legislative authority <br />Page 38 of 228