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Page 38 <br /> <br />Years of Hours Earned Annual Accrual Annual Accrual <br />Service Each Pay Period in Hours per Year in Days per Year <br />0-5 6.153 160 20 <br />6 6.461 168 21 <br />7 6.769 176 22 <br />8 7.076 184 23 <br />9 7.384 192 24 <br />10 7.692 200 25 <br />11 8.000 208 26 <br />12 8.307 216 27 <br />13 8.615 224 28 <br />14 8.923 232 29 <br />15+ 9.230 240 30 <br /> <br />PTO/ESST is accrued each pay period. The PTO/ESST year for each new employee will begin on <br />the date of employment with the City, or if there is a change of status, on the date the <br />employee is eligible for PTO/ESST. <br />Employees may not use PTO/ESST until it has been credited to the employee’s bank in the <br />payroll system. PTO/ESST may be used in increments of ¼ hour or more. The maximum amount <br />of PTO/ESST that can be carried into the next year is 600 hours. <br />C. Use of Personal Time Off (PTO)/Earned Sick and Safe Time (ESST) <br />This PTO/ESST policy encourages advanced planning of absences from work. To ensure <br />necessary departmental coverage, non-emergency (planned) use of PTO/ESST should be <br />requested in advance. Employees should give their supervisor advance notice equal to the <br />amount of requested time off. Unplanned use of PTO/ESST may require documentation (see <br />Section 6.2 - Sick Leave/ESST). Established departmental rules and requirements concerning <br />employee absences from work will be applied. <br />In order to allow coordination of PTO/ESST with Family Medical Leave, employees seeking to <br />use PTO/ESST may be required to provide pertinent information as to the purpose of the time <br />off to allow a determination of whether the time will also qualify for Family and Medical Leave. <br />If the PTO/ESST qualifies for Family and Medical Leave, the employee must take both leaves <br />simultaneously. <br />D. General Provisions <br />1. Maximum Accrual. An employee may not carry over more than 600 hours of PTO/ESST <br />from one year to the next unless a written request has been submitted to and approved <br />by the City Administrator prior to December 15. Such waiver may be considered in the <br />event of a special circumstance. <br />2. Denial of PTO/ESST Leave. A department director may deny a request for planned <br />PTO/ESST leave when granting such leave would result in insufficient personnel to carry <br />out necessary functions of the City. <br />Page 99 of 166