Audit Report 12/31/1976 - Laserfiche WebLink

Home Search

1 1 1 1 1 1 1 1 1 ANFINSON, HENDRICKSON 8 CO. ORIS A. HENDRICKSON, C. P. A. DONALD D. ANFINSON, C. P. A. NEIL L. HENDRICKSON, C. P. A. DAVID W. HERBST, C. P. A. DONALD M. FLEISCHMAN, C.P.A. The City Council City of Lino Lakes Lino Lakes, Minnesota Councilmembers: CERTIFIED PUBLIC ACCOUNTANTS AFFILIATED WITH NATIONAL CPA GROUP MEMBER FIRMS IN PRINCIPAL CITIES 10501 WAYZATA BOULEVARD MINNETONKA, MINNESOTA 55343 TELEPHONE 1612) 545 -0421 January 13, 1977 As part of our normal audit procedures we make observations as to the adequacy of controls over the recording of transactions and the general condition of the ac- counting records and other general comments and recommendations. The following comments and recommendations are a result of these observations. 1. Budgeting The City adopts an official budget each fall to cover the operations of the various funds for the following year. However, the form of the budget is not in fund receipt and disbursement detail and accordingly does not comply with the format suggested in the City Handbook. The League of Minnesota Municipalities has a great amount of material relating to the presentation and format of a properly prepared budget. We suggest all future City budgets be prepared as prescribed by the City Handbook. We will be happy to assist in making the necessary changes. 2. Personnel Files A personnel file should be established for each current employee of the City. Each personnel file should include, as a minimum, the following documents: A. employment application or approved notice of employment B. authorized current salary rate C. current W -4 D. signed authorizations for additional payroll withholdings 3. Payroll To improve control over payroll disbursements we recommend that all time sheets be approved by department heads and that this approval be evidenced by the department head's initials or signature on the time sheet.