05/07/2012 Council Packet - Laserfiche WebLink

Home Search

1.5 Confidentiality /Data Practices Advisory During the course of City employment, an employee will likely be asked to provide personal information classified by state law as either private or confidential. Private data is information that generally cannot be given to the public but can be given to the subject of the data. Confidential data is information that generally cannot be given to either the public or to the subject of the data. The requested information will be used to evaluate the employee's job performance, eligibility, and abilities. If the employee provides false, incomplete or misleading information, the employee may be subject to discipline. A. Types of Data • Public Data. Information about a person that must be made available to the public or to the subject of the data. • Private Data. Information that can be given to the subject of the data upon request, but is not available to the public without permission or as specifically authorized by law. • Confidential Data. Information that generally cannot be given to the public or the subject of the data. • Personnel Data. Data on individuals collected because the individual is or was an employee, an applicant for employment, performs service on a voluntary basis, acts as an independent contractor with the City, or is a member of an advisory board, committee, or commission. • Summary Data. Data about a person used to develop statistics or reports are considered public information, but the data does not identify any individual. P. Public Personnel Data With the exception of undercover law enforcement personnel, the following personnel data are public: name, gross salary, salary range, gross pension, contract fee, benefits, expense reimbursements, job title, job description, education and training background, previous work experience, dates of employment, status of complaints or charges against employees, outcome of complaints or disciplinary actions, work location, work telephone number, badge number, city and county of residence. C. Access to Personnel Files Other persons or entities that are authorized by law to receive information in the employee's personnel file are: • Employees, agents and officials of the city who have a need to know about the information in the course of their duties or responsibilities; • The person who is the subject of private data; • People who have permission from the subject of the data; • The Internal Revenue Service and Minnesota Department of Revenue; • The Immigration and Naturalization Service; 2