05/07/2012 Council Packet - Laserfiche WebLink

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I. Unauthorized Software Individual users are prohibited from installing or downloading software applications or executable files to any City -owned computer without prior authorization from the Finance Department. J. Viruses Desktop and notebook computer users shall not write, compile, copy, knowingly propagate, execute, or attempt to introduce any computer code designed to self - replicate, damage, or otherwise hinder the performance of any computer system. Suspected viruses should be reported immediately to the Finance Department. Viruses shall not be deleted without assistance unless instructed by the Finance Department. K. Technical Security Desktop and notebook computers shall be configured to reduce the risk of inadvertent or unauthorized access to City information and systems. All computers shall be configured according to City desktop and notebook configuration standards. User identification (name) and authentication (password) shall be required to access the operating system of all desktop and notebook computers. Local hard drives shall not be accessible when a desktop or notebook computer is booted from mobile media (e.g., a diskette or compact disk). City standard virus detection software shall be installed on all desktop and notebook computers, mobile, and remote devices and shall be configured to check files and scan the system for viruses. L. Security Employees may not share account or password information with another person. Internet accounts are to be used only by the assigned use of the account for authorized purposes. Attempting to obtain another user's password is strictly prohibited. Uses are required to change or obtain a new password if they have reason to believe that any unauthorized person has learned their password. Users are required to take all necessary precautions to prevent unauthorized access to Internet services. M. Passwords Supervisors are required to report immediately to the Finance Department when an employee resigns or is terminated. Employees are required to contact Finance when they suspect their login ID has been compromised or when someone else has obtained their password. Employees are responsible for maintaining computer passwords by following these guidelines: • Passwords must be a minimum of eight alphanumeric characters in length and be "complex." For a password to be complex it must contain three of the following types of characters: upper case letters, lower case letters, numbers, or special characters found on the keyboard. • Passwords should not be stored in any location on or near your computer. • The computer system will prompt employees to update passwords every three months. 50