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8.11 Computer Use Policy <br />A. Purpose and Scope <br />This policy serves to protect the security and integrity of the City's electronic communications <br />and information systems by educating employees about appropriate and safe use of technology <br />resources. This policy applies to all individuals granted access to the City's network and <br />information systems. This policy includes all City -owned computers (e.g. desktops and <br />notebooks), as well as those connected to the City's network. <br />B. Securing Desktop and Notebook Computers <br />1. Users will ensure reasonable physical safeguards to maintain desktop and notebook <br />computer and peripheral equipment in such a way to avoid inadvertent disclosure of City <br />information. <br />2. When leaving a desktop or notebook computer unattended, users shall apply the "Lock <br />Workstation" feature where systems allow. <br />3. Unattended computers shall be secured from viewing by password protected screen <br />savers, which should be set to automatically activate after a period of non -use. The period <br />of non -use shall be for no more than 60 minutes. <br />4. Desktop computer users will store confidential and sensitive information on a network <br />drive (shared directory on the City network) and not the user's hard drive. <br />5. Computers and monitors shall be turned off at the end of each workday unless you are <br />instructed otherwise. <br />6. Additional security requirements may be required for computers containing data <br />governed by other applicable state and federal laws, including law enforcement data and <br />data associated with the Health Insurance Portability and Accountability Act (HIPAA). <br />C. Physical Security Measures <br />Physical security measures will be used to secure notebooks, computer media, and other forms of <br />information storage media containing confidential or sensitive information. <br />1. Mobile notebook computers actively connected to the network or information systems <br />must not be left unattended. <br />2. Notebook computers left in a vehicle shall not be visible except in police, utility <br />department, or fire emergency vehicles where the device is mounted to the vehicle <br />console. If possible, the notebook should be stored in a locked trunk. Weather <br />conditions should be considered when leaving electronic equipment in a vehicle for long <br />periods of time. Unattended vehicles shall be locked at all times. <br />1 <br />