12/03/2012 Council Packet - Laserfiche WebLink

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• • • WS — Item 1 WORK SESSION STAFF REPORT Work Session Item No. 1 Date: December 3, 2012 To: City Council From: Julie Bartell, City Clerk Re: Joint Powers Agreement with Anoka County for Conduct of Elections Background As part of 2013 budget discussions, staff informed the council of plans initiated by Anoka County to replace their voting equipment and implement equipment replacement throughout all cities and school districts in the county. The process to prepare for equipment replacement has been led by Anoka County Elections staff and has included: a) Development of a proposal for equipment; b) Creation of a multi jurisdictional joint powers election agreement (the "JPA ") that establishes Anoka County as the owner of the voting equipment system and calls for an annual fee to be paid by cities to supplement system costs; c) Inclusion within the JPA of provisions to address other elections duties and responsibilities and a cost sharing plan; d) Development of a timeline for approval of the JPA and for purchase of equipment early next year so that new equipment can be utilized in the 2013 fall elections. Attached you will find a memorandum including details about the process outlined above as well as equipment cost history and projections for city contributions under the JPA for a ten year period. We have since received the attached communication announcing that the Anoka County Board has approved the JPA and are requesting approval by local jurisdictions. The county is requesting that council approval include language that allows for administrative approval of non - substantive changes to this agreement since some minor details remain. Anoka County Elections Manager Cindy Reichert will be present at the work session to review the JPA and answer questions. Requested Council Direction Staff is requesting that the council authorize city staff to place the JPA on the next council meeting agenda for consideration of approval.