08/17/2005 Council Packet - Laserfiche WebLink

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Memorandum Date: August 1, 2005 To: City Council From: Gordon Heitke Re: Temporary YMCA Office At the regular city council meeting of July 25, 2005, you were introduced to LaChelle Williams, the recently appointed Executive Director of the Lino Lakes YMCA. Since her appointment , the YMCA has been trying to arrange for a temporary office for her use until the YMCA is constructed. The YMCA inquired as to whether there was any vacant work stations in the administration portion of City Hall. Since there are no vacant stations, she has unsuccessfully sought other locations in Lino Lakes. Chief Pecchia has since offered space in the Police Department for her use, if the Council does not object. Attorney Hawkins has stated that a formal lease is not necessary. I do want to have a letter of understanding of conditions related to the YMCA having a temporary office with the Police Department in order to avoid any questions and problems in the future. For example, the letter will clarify that the YMCA will assume all costs of this temporary office related to phone, copying, etc. The YMCA is anxious to find out whether a temporary office space in the Police Department is possible. Since the City Attorney is indicating that there is no need for a formal agreement, staff is proposing to allow for the temporary office, subject to conditions set forth in a letter. Please let me know by Friday if you have any concerns about letting the YMCA have a temporary office in the Police Department. If no one has any objections, staff will allow the YMCA to begin moving in some furniture and equipment.