12/12/2005 Council Packet - Laserfiche WebLink

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5. Upon determination that the requesting employee is eligible for donated leave, the Director of Administrative Services will notify employees only of the person's name and estimated days of leave needed. The notification shall not include confidential medical information. The notification process shall not include soliciting the donation of leave for any prospective recipient. 6. Employees wishing to donate accrued leave to an employee requesting additional leave shall submit a Leave Donation Authorization Form to the Director of Administrative Services. 7. As a recipient of the Leave Donation Program, wages shall be limited to the amount equal to that individual's regular gross earnings per pay period (i.e. his/her current hourly base pay rate multiplied by his/her regularly scheduled hours of work per pay period). 8. Transfers of leave hours will be on an hour -by -hour basis; each hour of donor leave will be credited as an hour of leave for the recipient, regardless of any differences in pay levels. 9. The Finance Department (as part of the payroll function) will subtract surrendered leave from the donor's accumulated balance and credit the donated hours to the receiving employee's sick leave balance. 10. Once donated time has been transferred to the eligible employee, neither the donor nor the eligible employee may revoke the transaction, even if it has not yet been paid. 11. Donated leave hours will be processed in the order of the date on the Leave Donation Program Authorization Form, with the earliest date processed first. Unused donated leave in excess of eight (8) hours will be returned to the donor. If there are multiple donors, the excess leave will be returned on a prorata basis according to the amounts donated. Excess hours of donated leave will be held until the following pay period(s) and processed at that time. 12. An employee may only use donated leave up to the time of eligibility for the long term disability benefit (if applicable), or for the maximum number of days allowed to be donated, whichever comes first. 13. Donation of sick leave will not be allowed once an employee is judged to be disabled by the major medical condition and will not be returning to work, as determined by the long term disability insurance provider and/or the Social Security Administration. 14. Donated leave recipients shall, while using donated leave time, accrue sick leave and vacation time. All paid leave accrued during the absence shall be utilized prior to the using donated leave. Recipients shall be entitled to retain eight (8) hours of donated leave upon return to work. All retained donated leave shall be credited to the recipient's sick leave balance. 4