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CONFIDENTIAL INFORMATION <br />1. <br />MEMORANDUM <br />DATE: May 23, 2011 <br />TO: City Council <br />FROM: Michael Grochala, Community Development Director <br />RE: City Engineering Services - Supplemental Information Request <br />Interviews for the three engineering firm finalists were held on April 18, 2011. Following <br />discussion the council requested a more direct comparison between the fees included in the <br />respective proposals. Accordingly each firm was presented with the attached supplemental <br />information request. <br />The information request included a detailed list of tasks, general hours worked, based on past <br />experience, and the minimum position requirements expected to complete the assigned tasks. <br />Each firm was asked to list the personnel assigned to perform these tasks and the hourly rate <br />charged for each of the personnel assigned. For the purposes of the request firms were told to <br />assume 900 hours for each position. Firms were informed that no retainer system or monthly <br />rates would be accepted for the purposes of this exercise. Responses were due by Friday, May <br />20, 2011. <br />Each firm has submitted a response, which is enclosed for your review. Also enclosed is a table <br />which summarizes the responses and the expected expenditures based on the provided rates and <br />expected hours. Each firm has also included methods of minimizing or reducing fees. Many of <br />the ideas are valid approaches that will need to be reviewed regardless of the selected firm. <br />Please note that the submitted data is considered private until the process has been completed. <br />Council may discuss the information in a public meeting but it cannot be distributed. <br />Staff is requesting council direction on how you would like to proceed in the selection process. <br />Enclosures <br />Supplemental Questionnaire <br />Firm Responses (3) <br />Summary of Responses <br />