06/27/2011 Council Packet - Laserfiche WebLink

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• • • CITY COUNCIL WORK SESSION June 6, 2011 DRAFT CITY OF LINO LAKES 2 MINUTES 3 4 DATE : June 6, 2011 5 TIME STARTED : 5:30 p.m. 6 TIME ENDED : 9:00 p.m. 7 MEMBERS PRESENT : Councilmember Gallup, O'Donnell, 8 Rafferty, Roeser and Mayor Reinert 9 MEMBERS ABSENT : None 10 11 Staff members present: City Administrator Jeff Karlson; Director of Administration Dan 12 Tesch; Director of Finance Al Rolek, Director of Public Safety John Swenson; Director 13 of Public Services Rick DeGardner; City Engineer Jim Studenski; Director of Community 14 Development Michael Grochala; Economic Development Coordinator Mary Alice 15 Divine; City Planner Jeff Smyser; City Clerk Julie Bartell 16 17 1. 2010 Annual Audit Report — LarsonAllen — Director of Finance Rolek 18 introduced Brady Hoffman of LarsonAllen who reviewed the results of their work on the 19 city's internal audit. (The results are summarized in written form on the record.) 20 21 2. Review of Strategic Planning Meetings (Dave Unmacht) - Mr. Unmacht, who 22 had facilitated the city's recent strategic planning, presented and reviewed a discussion 23 summary from the sessions. The document (on record) summarizes council and staff s 24 discussion about preserving the city's distinctive character, addressing challenges and 25 strategies for moving forward. Details of how goals are to be accomplished is really a 26 process that lies ahead. As a next step, he would envision the document going back to 27 city staff for review and then to the group to finalize action steps. The mayor noted that 28 he envisions a process of moving ahead piece by piece. A council member noted that 29 revenue will be required to get some elements moving and that's a discussion that needs 30 to occur first. Community Development Director Grochala suggested that, in the area of 31 street construction, it would be helpful for the council to receive a run down on the 32 current situation and then develop a strategy based on that. The mayor concurred with 33 such a strategy and asked that staff include recommendations as they come back for a 34 review. 35 36 Mr. Unmacht remarked that there is a need for commitment to follow through and so the 37 council should review the document to ensure they are comfortable with what's included. 38 It's important to keep the plan alive by including the strategies in ongoing work, adding it 39 to agendas and including periodic review. The mayor remarked that there must be 40 expectations: staff to council and council to staff. A council member suggested that the 41 plan be included on the city's website, to engage the public and also to gauge progress. 42 43 Administrator Karlson remarked that the plan comes down to the council's priorities. It 44 is clear that this city's staff has the experience and knowledge to move forward and they 45 will need the council's commitment to allow them to move. Mr. Unmacht added that, in P13