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• • Charter Commission April 11, 2002 Page 5 Mayor Bergeson stated he hopes the Commission and the Council can handle the clarification. He stated he only would like to go to the voters if there is a major change in the Charter. Chair Montain thanked the Council for attending the meeting and making progress on the Five - Year Plan. He indicated he will be happy when the Plan is completed and looks forward to scheduling another joint meeting next year. City Clerk Blair stated two appointments have gone to the Judge but the City has not received any word back from him yet. The City will advertise for the Commission openings again. Chair Montain called for a short recess at 7:50 p.m. noting the Commission will continue with the regular agenda after the break. Councilmember's were excused from the meeting. Chair Montain reconvened the meeting at 7:53 p.m. APPROVAL OF MINUTES Chair Montain advised the Charter Commission minu es 11 as other Board minutes were not in the packets. It has been suggested that the min e e mated as often as possible to save time and money. _,ri, . nutes e-mailed please speak to the City Clerk. City Clerk Blair stated the program adobe "ac o at allows documents to be searchable. You can also index files and there is a freayder�i a'' on the web. She stated she will provide information to anyone who is fob et his or her computers set up. Commissioner Bening inquired a frame for sending the minutes by computer. City Clerk Blair stated the minutes will be sent out after the Council approves them. The City's Director of Administration, Dan Tesch, has put together the website and he coordinates with an outside person to get information onto the web site. The City is making changes to the web site all the time. January 10, 2002 Commissioner Christopherson noted Review /Accept Official Charter & By -laws should be added to this evening's agenda. MOTION by Commissioner S. Lane, seconded by Commissioner Christopherson to approve the January 10, 2002 meeting minutes, as presented. Motion carried with Commissioner Zastrow and DeMotts abstaining. REPORTS OF THE CHAIR 5