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Planning & Zoning Board <br />November 13, 2013 <br />Page 6 <br />APPROVED MINUTES <br />Mr. Grochala pointed out that neighborhood meetings are optional as part of a proposed <br />d evelopment , but encouraged by staff . <br /> <br />Staff agreed to continue to work with the developer to address concerns and bring the <br />item back to the next meeting. <br /> <br />Chair Tralle thanked the residents for their participation and invited them back to the next <br />meeting for updates. <br /> <br />Mr. Lad en made a MOTION to continue the Public Hearing at 8 :28 p.m. Motion was <br />supported by Mr. Nelson . Motion carried 6 - 0. <br /> <br />Board member s encouraged residents to educate themselves with the city charter to learn <br />about the process to improve roads. <br /> <br />Staff invited residents to attend an informational meeting at city hall on Monday, <br />November 18 , 2013 at 5:30 p.m. to learn about the public imp rovement process. <br /> <br />C. Final Plat for Alino Addition <br /> <br />K atie Larsen, City Planner, presented the staff report. Staff recommended approval of <br />the Final Plat for Alino Addition. <br /> <br />The developer representative was present for any questions by the board. <br /> <br />Mr. Nelso n made a MOTION to recommend approval of the Final Plat for Alino <br />Addition based on the following conditions of approval : <br /> <br />1. Comments from the City Engineer Letter dated October 28, 2013 shall be addressed. <br />2. A Development Contract shall be drafted by the City and executed by the City and <br />the owner. <br />3. A Declaration of Access Control for future right in/right out access shall be drafted by <br />t he City and executed by the City and owner. <br />4. A Reciprocal Access Easement and Maintenance Agreement shall be drafted by the <br />ow ner and approved by the City. <br />5. Sheet 1 of the Final Plat shall be revised to include “…hereby dedicate to the public <br />for public use the public way and the drainage and utility easements as shown by this <br />plat”. <br />6. An up -to -date (within 3 months) title insuranc e commitment for the property being <br />subdivided shall be provided. <br />7. The legal description on the title commitment does not match the final plat. <br />8. The legal description on the preliminary plat does not match the final plat. <br />9. The title commitment only shows Rich ard Schreier as fee simple owner but the final <br />plat has both his name and Alino, LLC signing. <br />10. Any future easements required for drainage or utilities shall be dedicated by the <br />owner.