06-22-26 - City Council Work Session Minutes

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The Human Resources and Communications Manager reported that the recommended hire under Item 3A, for the Public Work Maintenance Work position is Michael Cave. He brings relevant maintenance experience from the City of Coon Rapids Public Works Department and a background as a construction foreman. The hiring of Cave will backfill the Parks Maintenance Worker vacancy that was created due to a resignation on April 16, 2026. The 2026 Adopted Budget includes four full-time Parks Maintenance Worker positions. The City Engineer reviewed Item 7A, Resolution No. 26-114, Order Project, Approve the Plans and Specifications and Authorize the Ad for Bid, 2026, Trunk Watermain Project. She noted that Lennar development company is allowing the City access across their property for this work. The Community Development Director reviewed the Harvest Grange, ordinance amendment, rezoning property from R, Rural to R-2, Two Family Residential and R-3, Medium Density Residential. The Community Development Director reviewed the bids received for the Otter Lake Road Improvement Project. The low bid was submitted by North Pine Aggregate of Forest Lake, MN in the base bid amount of $10,598,386.85. North Pine Aggregate has previously completed projects in Lino Lakes. The low bid was approximately $700,000 below the engineer's estimate and is within the estimated budgeted amount and recommended for award. The estimated total project cost, including construction contingency, engineering, right of way acquisition and roadway lighting is $14,900,000. The project is being funded by several sources including Municipal State Aid, Mn/DOT Local Road Improvement Grant, Area and Unit Fund, Surface Water Management Fund and the City of Hugo. The project will start in mid -to -late July, and the final completion date is fall 2027. Mayor Rafferty and the City Council thanked staff for their work in securing a Minnesota Department of Transpiration (MnDOT) Local Road Improvement Program (LRIP) grant in the amount of $1,500,000 for the Otter Lake Road extension project. The grant award is scheduled for acceptance this evening under Item 7D, Resolution No. 26-120, Approving Local Road Improvement Program Grant Agreement, Grant Terms and Conditions. The Community Development Director provided an overview of Item 7E(i), Resolution No. 26- 121, Approving Professional Servies Contract with JRM Construction, Construction Manger as Agent. The Community Development Director reported that Item 7E(ii), Resolution No. 26-108, Approving Encroachment Agreement with Great River Energy, is not required to complete the work and therefor has been struck from the agenda. Page 2 of 3