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AGENDA ITEM 4B <br />STAFF ORIGINATOR: Linda Waite Smith, City Administrator <br />MEETING DATE: October 8, 2001 <br />TOPIC: Consider Changing Job Descriptions and Salaries for <br />Several Positions <br />VOTE REQUIRED: 3/5 <br />BACKGROUND: <br />The recent vacancy in the City Clerk position provided an opportunity to evaluate <br />ways to better meet a number of staffing needs. The resulting recommendations <br />were discussed with and found acceptable by the affected employees and their <br />union representatives. City Council approval is being sought in order to make <br />the appropriate changes in job descriptions, titles and salaries. <br />1. Redefine the City Clerk's position: <br />• a. Include oversight of elections but not actual day -to -day duties of <br />planning and implementation. <br />b. Add research and report writing to the description. <br />c. Add "Create and distribute expanded agenda the morning after City <br />Council meetings." <br />2. Redefine Deputy City Clerk's position: <br />a. Eliminate "Department Secretary B" from job title. <br />b. Add "Plans and supervises all elections and primaries..." from Clerk's <br />job description. <br />c. Eliminate "Assists with special projects including research and report <br />writing." <br />d. Alter "back up receptionist" duties so deputy provides coverage only <br />for breaks, not lunches and vacations except in special instances. <br />e. Eliminate scheduling of public and conference room duties. <br />f. Establish Deputy Clerk salary range identical to Office Manager, <br />Public Services. <br />• <br />