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HomeMy WebLinkAbout01/12/2004 Council Packet• • AGENDA CITY OF LINO LAKES Monday, January 12, 2004 Council Chambers City Council meeting 6:30 p.m. (Scheduled to be broadcast on Channel 16) Call to Order and Roll Call Swearing In of Councilmember Dan Stoltz Pledge of Allegiance Setting the Agenda: Addition or deletion of agenda items 1. Consent Agenda - A) Consideration of Expenditures: i) January 12, 2004 (Check No. 69975 through 70148 in the amount of $527,378.76). ii) Centennial Fire District (Check No. 14050 through 14081 in the amount of $13,527.04). B) Consideration of Resolution No. 04 -10, Trapper's Bar and Grill — Dance Permit Application Consideration of Resolution No. 04 -06, Authorizing Execution of Inspection Agreement, TIF District No.1 -11 2. Open Mike 3. Finance Department Report, Al Rolek None. 4. Administration Department Report, Dan Tesch A) Consider Non - Advisory Board Annual Appointments Page 1 • AGENDA B) Consider Accepting Resignation of Brad Bluml, Community Service Officer 5. Public Safety Department Report, Dave Pecchia A) Consider Adoption of Resoluion No. 04 -03, Accepting Funding for Police Canine Program, Dave Pecchia 6. Public Services Department Report, Rick DeGardner None. 7. Community Development Department Report, Michael Grochala A) Consideration of Resolution No. 04 -04, Authorizing Application for Community Development Block Grant, YMCA, Mary Alice Divine. B) Consideration of Resolution No. 04 -05, Approving Acceptance of Tax Forfeit Land, Mary Alice Divine. C) Public Hearing: Consider 1St Reading of Ordinance 01 -04, Vacating Drainage and Utility Easements, Mar Don Acres, Jeff Smyser. D) Consideration of Resolution No. 04 -01, Denying Comprehesive Plan Amendment, Conditional Use Permit/Planned Unit Development and Development Stage Plan/Preliminary Plat, Marshan Townhomes 2nd Addition, Jeff Smyser. E) Consideration of Resolution No. 04 -02, Approving Preliminary Plat, Justin's Preserve, Jeff Smyser. F) Consider Motion to Appoint Community Development Staff to Transportation Coalition Work Group, Michael Grochala. G) Consideration of Resolution No. 04 -07, Authorizing Preparation of Plans and Specifications, Birch Street/Hodgson Road Improvements, Jim Studenski. H) Consideration of Resolution No. 04 -08, Authorizing Preparation of Plans and Specifications, Holly Drive Improvements, Jim Studenski. I) Consideration of Resolution No. 04 -09, Declaring Intent to Bond, Reimburse Costs - -- Birch Street/Hodgson Road Improvements, Holly Drive Improvements, Jim Studenski. Page 2 • • AGENDA 8. Unfinished Business A) Approval of revised minutes of December 3, 2003 Council Work Session 9. New Business A) Approval of minutes of December 8, 2003 City Council Meeting B) Approval of minutes of December 8, 2003 Truth -in- Taxation Hearing C) Approval of minutes of December 15, 2003 City Council Meeting D) Approval of minutes of October 29, 2003 City Administrator Candidates E) Approval of minutes of November 24, 2003 City Administrator Search Process 10. Community Calendar, January 13, 2004 through January 26, 2004: A) Planning & Zoning Board Meeting, Wednesday, January 14, 2004, 6:30 p.m. B) City Hall Closed in Observance of Martin Luther King Jr. Day, Monday, January 19, 2004 C) Council Work Session, Wednesday, January 21, 2004, 5:30 p.m. D) City Council Meeting, Monday, January 26, 2004, 6:30 p.m. E) Special Planning & Zoning Board Meeting, Wednesday, January 28, 2004, 6:30 p.m. (Community Room) 11. Adjourn Revised 01/07/04 jds 11:51 a.m. Page 3 • EXPENDITURES JANUARY 12, 2004 • Date: 12/18/2003 Time: 13:56:05 Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 3617 3617 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Options: Detail / Summary: S. Invoice Status: A # Of copies: 1 Sort: N Check Over Expend: N Vendor # 000065 000100 000103 000118 000155 000163 000176 000200 000210 000236 0. 000329 000420 000465 000484 000522 000548 000720 000770 000860 000984 000998 • Page: 1 Discount Name # of items Net Gross Discount Lost SCHARBER & SONS, INC. 1 43.52 43.52 .00 .00 AID ELECTRIC SERVICE, INC. 2 1,104.04 1,104.04 .00 .00 ONVOY, INC. 1 47.50 47.50 .00 .00 SNAP -ON INDUSTRIAL, INC. 2 238.79 238.79 .00 .00 O'DEA, MARY JO 1 150.00 150.00 .00 .00 TOLER HALEN, PATRICE 1 50.00 50.00 .00 .00 GRAYBAR ELECTRIC COMPANY, INC. 1 158.26 158.26 .00 .00 AMERICAN FAMILY LIFE ASSUR, INC. 1 176.20 176.20 .00 .00 AMERICAN FASTENER & SUPPLY, INC. 4 102.00 102.00 .00 .00 O'CONNELL, TERESA 1 150.00 150.00 .00 .00 WIPERS AND WIPES, INC. 3 345.76 345.76 .00 .00 ROLEK, ALAN 1 80.64 80.64 .00 .00 ANOKA COUNTY 2 437.08 437.08 .00 .00 MN DEPT OF ADMIN /INTECH GROUP 1 37.00 37.00 .00 .00 ARMOR SECURITY, INC. 1 73.00 73.00 .00 .00 INTERSTATE BATTERIES, INC. 1 73.43 73.43 .00 .00 GRUNDHOFER, CONSTANCE 1 150.00 150.00 .00 .00 BLAINE, CITY OF 2 79.00 79.00 .00 .00 BOYER TRUCKS, INC. 1 167.90 167.90 .00 .00 BROADWAY AWARDS, INC. 1 68.69 68.69 .00 .00 CONTRACT HARDWARE 1 3,157.00 3,157.00 .00 .00 AGGREGATE INDUSTRIES, INC. 1 3,567.20 3,567.20 .00 .00 Date: 12/18/2003 Time: 13:56:06 City of Lino Lakes FM Entry - Invoice Journal • # Name Operator: JAL Page: 2 Discount # of items Net Gross Discount Lost 001000 CATCO PARTS, INC. 1 48.13 48.13 .00 .00 001014 T/C BUILDERS, INC. 1 402.92 402.92 .00 .00 001062 CULLIGAN, BOTTLED WATER, INC. 1 152.94 152.94 .00 .00 001100 CIRCLE PINES POST OFFICE 1 37.00 37.00 .00 .00 001115 CHICILO HOMES, INC. 2 930.00 930.00 .00 .00 001187 CONNEXUS ENERGY 1 75.23 75.23 .00 .00 001292 DEHN OIL COMPANY, INC. 1 2,836.12 2,836.12 .00 .00 001329 DONLIN, AMY 1 150.00 150.00 .00 .00 001380 EARL ANDERSON ASSOCIATION, INC. 1 119.04 119.04 .00 .00 001480 HAWKINS WATER TREATMENT GROUP, INC. 1 15.00 15.00 .00 .00 001531 FOREST LAKE CONTRACTING, INC. 1 15,907.20 15,907.20 .00 .00 001610 GILLUND ENTERPRISES, INC. 1 144.01 144.01 .00 .00 001680 ONE CALL CONCEPTS, INC. 1 474.30 474.30 .00 .00 001860 KENNEDY AND GRAVEN, INC. 1 614.65 614.65 .00 .00 002000 INTL UNION OF OPER ENGR 1 420.00 420.00 .00 .00 1113 KNOWLAN'S SUPER MARKETS, INC. 1 97.61 97.61 .00 .00 002420 LINO LAKES SENIOR CENTER 1 776.88 776.88 .00 .00 * 002550 MENARDS, INC. - 1 70.83 70.83 .00 .00 002613 MIDWEST LANDSCAPES, INC. 2 35,928.00 35,928.00 .00 .00 002694 SBC, INC. 1 27.54 27.54 .00 .00 002700 CENTERPOINT /MINNEGASCO, INC. 1 1,063.94 1,063.94 .00 .00 002900 MN. DEPARTMENT OF PUBLIC SAFETY 1 58.75 58.75 .00 .00 003091 MN NCPERS LIFE INSURANCE 1 400.00 400.00 .00 .00 003180 NEWMAN TRAFFIC SIGNS, INC. 1 877.03 877.03 .00 .00 003228 NORTH AMERICAN SALT COMPANY, INC. 1 3,428.89 3,428.89 .00 .00 003250 XCEL ENERGY 1 8,663.75 8,663.75 .00 .00 003271 NORTHERN TOOL & EQUIPMENT CO., INC. 2 59.58 59.58 .00 .00 • Date: 12/18/2003 Time: 13:56:06 City of Lino Lakes FM Entry - Invoice Journal Name Operator: JAL Page: 3 Discount # of items Net Gross Discount Lost 003600 PRESS PUBLICATIONS, INC. 3 120.35 120.35 .00 .00 003682 RAUSCH, KURT 1 590.97 590.97 .00 .00 003816 RO -SO CONTRACTING, INC. 1 1,586.00 1,586.00 .00 .00 003910 SAM'S CLUB, INC. 1 180.87 180.87 .00 .00 003912 BITUMINOUS ROADWAYS, INC. 1 2,313.03 2,313.03 .00 .00 004100 SPRINGSTED, INC. 2 23,718.74 23,718.74 .00 .00 004179 ST. PAUL POLICE /K -9 FOUNDATION 1 2,500.00 2,500.00 .00 .00 004211 WHITMORE, BARBARA LEE 1 1,275.00 1,275.00 .00 .00 004224 XCEL OUTDOOR LIGHTING 1 5,217.00 5,217.00 .00 .00 004240 STREICHER'S, INC. 1 3,579.47 3,579.47 .00 .00 004427 TIMESAVER OFF -SITE SECRETARIAL, INC 1 158.50 158.50 .00 .00 005031 GOPHER SPORT, INC. 1 347.80 347.80 .00 .00 900217 ARNT CONSTRUCTION, INC. 1 129,401.81 129,401.81 .00 .00 900395 MAJESTIC OAKS, INC. 1 500.00 500.00 .00 .00 900569 COTTAGE HOMESTEADS 1 21,009.00 21,009.00 .00 .00 111111 KUKONEN, ROD 1 150.00 150.00 .00 .00 Grand Totals: 80 276,884.89 276,884.89 .00 .00* Date: 12/22/2003 Time: 15:54:55 •es: Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 3620 - 3620 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Options: Detail / Summary: S Sort: N Check Over Expend: N City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Invoice Status: A # of copies: 1 Page: 1 Discount Vendor # Name # of items Net Gross Discount Lost 000110 A T & T WIRELESS 1 49.00 49.00 .00 .00 000221 RAFFERTY, ROBIN G. 1 100.00 100.00 .00 .00 000309 INET7 INTERNET SERVICES, INC. 1 15.00 15.00 .00 .00 000539 TARGET 1 13.99 13.99 .00 .00 000724 BLUE TOW SERVICE, INC. 1 90.00 90.00 .00 .00 000843 HAGER, DALE 1 464.24 464.24 .00 .00 000905 HYDEN, MICHAEL 1 150.00 150.00 .00 .00 000946 C. P. OFFICE PRODUCTS 3 496.35 496.35 .00 .00 001046 F.M. FRATTALONE EXC /GRADING, INC. 1 54,683.50 54,683.50 .00 .00 001110 CIRCLE PINES, CITY OF 1 4,899.77 4,899.77 .00 .00 111119 CORSON, KIRK 1 150.00 150.00 .00 .00 001395 : NEXTEL COMMUNICATIONS 1 515.91 515.91 .00 .00 r 001533 FOREST LAKE MOTOR SPORTS, INC. 1 18.09 18.09 .00 .00 001720 GRAINGER, INC. 1 26.91 26.91 .00 .00 001971 INFRATECH TECHNOLOGIES, INC. 1 915.60 915.60 .00 .00 002130 TRALLE, PAUL 1 150.00 150.00 .00 .00 002243 LANE, SHARON 1 100.00 100.00 .00 .00 002550 MENARDS, INC. - 1 56.65 56.65 .00 .00 003492 PETTY CASH 1 278.87 278.87 .00 .00 003900 SAFETY KLEEN CORPORATION, INC. 2 166.30 166.30 .00 .00 003915 SCRAPS, JAMES 1 225.00 225.00 .00 .00 004030 SMITH MICRO TECHNOLOGIES, INC. 1 3,495.75 3,495.75 .00 .00 • Date: 12/22/2003 Time: 15:54:55 City of Lino Lakes FM Entry - Invoice Journal Name Operator: JAL Page: 2 Discount # of items Net Gross Discount Lost 004225 MINNESOTA D.A.R.E. OFFICER'S ASSOCIATION 1 100.00 100.00 .00 .00 004231 SHANNON, P & K 1 78.25 78.25 .00 .00 004240 STREICHER'S, INC. 1 207.80 207.80 .00 .00 004590 UNIFORMS UNLIMITED, INC. 1 99.55 99.55 .00 .00 Grand Totals: 29 67,546.53 67,546.53 .00 .00* Date: 01/05/2004 Time: 09:46:42 •e s : Options: Vendor # 001100 Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 3626 - 3626 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Detail / Summary: S Sort: N Check Over Expend: N Name City of Lino Lakes Operator: JAL Page: 1 FM Entry - Invoice Journal Invoice Status: A # of copies: 1 Discount # of items Net Gross Discount Lost CIRCLE PINES POST OFFICE Grand Totals: 1 406.56 406.56 .00 1 406.56 406.56 .00 .00* Date: 01/06/2004 Time: 12:53:16 City of Lino Lakes FM Entry - Invoice Journal •es: Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 3629 3629 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Options: Detail / Summary: S Sort: N Check Over Expend: N Vendor # 000158 000303 000465 000484 000616 000670 000720 000724 000771 000908 6 11080 001048 001270 001292 001395 001480 001530 001601 001880 001982 002040 Operator: JAL Page: 1 Invoice Status: A # of copies: 1 Discount Name # of items Net Gross Discount Lost ALL STAR SPORTS, INC. 5 27,637.78 27,637.78 .00 .00 INSTRUMENTAL RESEARCH, INC. 1 85.00 85.00 .00 .00 MN DEPT OF ADMIN /INTECH GROUP 1 37.00 37.00 .00 .00 ARMOR SECURITY, INC. 1 208.00 208.00 .00 .00 LARSON, RAY 1 768.00 768.00 .00 .00 BERNSTEIN, BARRY 1 25.56 25.56 .00 .00 BLAINE, CITY OF 1 127.92 127.92 .00 .00 BLUE TOW SERVICE, INC. 1 80.00 80.00 .00 .00 POWERPLAN 1 1,584.26 1,584.26 .00 .00 L. E. RIBAR COMPANY, INC. 1 208.74 208.74 .00 .00 C. P. OFFICE PRODUCTS 1 1,209.64 1,209.64 .00 .00 UNITED RENTALS, INC. 1 140.71 140.71 .00 .00 HARMON AUTOGLASS, INC. 1 221.43 221.43 .00 .00 DALCO, INC. 1 27.04 27.04 .00 .00 DEHN OIL COMPANY, INC. 1 1,302.50 1,302.50 .00 .00 NEXTEL COMMUNICATIONS 1 394.71 394.71 .00 .00 HAWKINS WATER TREATMENT GROUP, INC. 1 6,723.98 6,723.98 .00 .00 FOREST LAKE FORD, INC. 1 11.18 11.18 .00 .00 DAVE KICHLER INSPECTIONS, INC. 1 280.00 280.00 .00 .00 HUGO FEED MILL & ELEVATOR, INC. 1 725.44 725.44 .00 .00 US LINK 1 1,737.10 1,737.10 .00 .00 URICH, KATHY 1 64.00 64.00 .00 .00 Date: 01/06/2004 Time: 12:53:16 City of Lino Lakes FM Entry - Invoice Journal Name Operator: JAL Page: 2 Discount # of items Net Gross Discount Lost 002144 JAY BROTHERS, INC. 1 1,881.00 1,881.00 .00 .00 002324 LEROY J. HOULE CONTRACTING 1 562.50 562.50 .00 .00 002328 LEEF BROTHER, INC. 1 13.08 13.08 .00 .00 002332 LIFE SAFETY SYSTEMS, INC. 1 226.62 226.62 .00 .00 002781 MN DEPT OF PUBLIC SAFETY 1 45.00 45.00 .00 .00 002788 QUICKSILVER EXPRESS COURIER, INC. 1 23.05 23.05 .00 .00 003092 NATIONAL ALLIANCE 1 84.00 84.00 .00 .00 003180 NEWMAN TRAFFIC SIGNS, INC. 1 93.86 93.86 .00 .00 003220 FACTORY MOTOR PARTS COMPANY, INC. 1 357.84 357.84 .00 .00 003789 RIVARD ELECTRIC COMPANY, INC. 1 123.00 123.00 .00 .00 003868 S & S WORLDWIDE, INC. 1 51.95 51.95 .00 .00 003880 SHORT- ELLIOTT- HENDRICKSON, INC. 5 33,446.01 33,446.01 .00 .00 003882 SHRED -IT, INC. 1 54.95 54.95 .00 .00 003900 SAFETY KLEEN CORPORATION, INC. 1 83.15 83.15 .00 .00 004232 BALAZS, INC. 1 1,006.75 1,006.75 .00 1110° STREICHER'S, INC. 2 241.04 241.04 .00 .00 004241 r NORTH METRO MEDIA CENTER 1 3,971.69 3,971.69 .00 .00 * 004400 TESCH, DAN 1 50.56 50.56 .00 .00 004427 TIMESAVER OFF -SITE SECRETARIAL, INC 2 964.70 964.70 .00 .00 004562 NATIONAL WATERWORKS, INC. 1 10,396.57 10,396.57 .00 .00 004590 UNIFORMS UNLIMITED, INC. 1 95.80 95.80 .00 .00 005031 GOPHER SPORT, INC. 1 553.52 553.52 .00 .00 900224 NORTH COUNTRY BUILDERS 1 500.00 500.00 .00 .00 900523 OLSON SEWER SERVICE, INC. 1 267.50 267.50 .00 .00 Grand Totals: 56 98,694.13 98,694.13 .00 .00* • Date: 01/06/2004 Time: 13:03:08 - City of Lino Lakes FM Entry - Invoice Journal Ranges: 111 Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 3632 3632 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Operator: JAL Page: 1 Options: Detail / Summary: S Invoice Status: A # of copies: 1 Sort: N Check Over Expend: N Vendor # 000172 000245 000250 000300 000370 000408 000468 000830 000879 001301 0 0 0 8 002570 002581 002666 002750 002820 002835 002963 003050 003288 003973 • Discount Name # of items Net Gross Discount Lost ANDOVER, CITY OF 1 120.00 120.00 .00 .00 LAKEVILLE, CITY OF 1 35.00 35.00 .00 .00 AMERICAN PLANNING ASSOCIATION 1 365.00 365.00 .00 .00 AMERICAN WATER WORKS ASSOCIATION 1 265.00 265.00 .00 .00 CENTRAL COMMUINICATIONS 1 5.57 5.57 .00 .00 AFSCME COUNCIL #14 1 643.14 643.14 .00 .00 RELIASTAR LIFE INSURANCE COMPANY 1 1,240.35 1,240.35 .00 .00 BREHM GROUP (LMCIT) 1 446.25 446.25 .00 .00 PREFERRED ONE COMMUNITY HEALTH PLAN 1 33,238.50 33,238.50 .00 .00 DELTA DENTAL PLAN OF MINNESOTA 1 3,446.00 3,446.00 .00 .00 FORTIS BENEFITS, INC. 1 822.13 822.13 .00 .00 LAW ENFORCEMENT LABOR SERVICES, INC. 1 777.00 777.00 .00 .00 METRO COUNCIL WASTEWATER SERVICES 1 39,130.00 39,130.00 .00 .00 METROPOLITAN EMERG MANGERS ASSOC 1 60.00 60.00 .00 .00 RICHARDS, BRIAN 1 275.00 275.00 .00 .00 MN. DEPT OF AGRICULTURE 1 50.00 50.00 .00 .00 MN. POLLUTION CONTROL AGENCY 2 572.00 572.00 .00 .00 MINNESOTA SAFETY COUNCIL 1 275.00 275.00 .00 .00 MINNESOTA SOCIETY OF ABORICULTURE 1 60.00 60.00 .00 .00 MRPA 2 702.50 702.50 .00 .00 DNR EMBROIDERY 1 218.21 218.21 .00 .00 SENSIBLE LAND USE COALITION 1 200.00 200.00 .00 .00 Date: 01/06/2004 Time: 13:03:10 City of Lino Lakes FM Entry - Invoice Journal Operator: JAL Page: 2 11111r # Name # of items Net Gross Discount Discount Lost 004244 MINNESOTA EROSION CONTROL ASSOCIATION 1 35.00 35.00 .00 .00 004256 MAPLE GROVE COMMUNITY CENTER 1 35.00 35.00 .00 .00 004263 MINNESOTA GREEN EXPO 1 300.00 300.00 .00 .00 004265 RICHFIELD, CITY OF 1 20.00 20.00 .00 .00 004610 UNIVERSITY OF MINNESOTA 1 130.00 130.00 .00 .00 900344 MINNESOTA GOVERNMENT FINANCE OFFICERS AS 1 80.00 80.00 .00 .00 900443 SHERBURNE COUNTY GOVERMMENT CENTER 2 240.00 240.00 .00 .00 900497 BLOOMINGTON, CITY OF 1 10.00 10.00 .00 .00 900556 MINNESOTA SPORTS TURF MANAGERS ASSO 1 50.00 50.00 .00 .00 Grand Totals: 34 83,846.65 83,846.65 .00 .00* Date: 01/06/2004 Time: 13:06:20 Operator: JAL • Ranges: Options: Page: 1 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Fund: Dept Id: Program: Vendor #: Invoice #: Schedule Journal #: Bank #: Cash #: Payroll Check Dates: (A) (A) (A) (A) (A) (R) 3619 - 3635 (A) (A) (A) Print: D Report Format: 1 # of copies: 1 Total By Account: Y Check # Vendor Alpha Name 0 69977 0 0 70042 69989 0 70005 0 70010 70012 70014 70015 III/0 0 0 0 0 0 70032 70034 0 70037 70040 Sort: D Print Ranges /Options: Y Process Payroll: N Page on Sort: N Description Dept Amount AFSCME COUNCIL #14 AMERICAN FAMILY LIFE A BALAZS, INC. BLUE TOW SERVICE, BLUE TOW SERVICE, CHICILO HOMES, INC. DELTA DENTAL PLAN OF M INTL UNION OF OPER ENG LAW ENFORCEMENT LABOR MAJESTIC OAKS, INC. MIDWEST LANDSCAPES, INC. INC. PAYROLL WITHHOLDING PAYROLL WITHHOLDING BAGS /WALL DRUM TOW -CHEV S -10 TOW /FORD P U /WITH PLOW REIMB BLDG ESCROW /2378 DENTAL INSURANCE PAYROLL WITHHOLDING PAYROLL WITHHOLDING DEPOSIT IN TREES /TRAPPERS CROSS MN NCPERS LIFE INSURAN MN. DEPARTMENT OF PUBL NORTH COUNTRY BUILDERS PREFERRED ONE COMMUNIT QUICKSILVER EXPRESS CO RELIASTAR LIFE INSURAN SHORT - ELLIOTT - HENDRICK ST. PAUL POLICE /K -9 FO T/C BUILDERS, INC. URICH, KATHY WHITMORE, BARBARA LEE XCEL OUTDOOR LIGHTING 69984 BLAINE, CITY OF 70000 GOPHER SPORT, INC. 0 ALL STAR SPORTS, INC. 0 LARSON, RAY 0 69984 0 • BLAINE, CITY OF BLAINE, CITY OF C. P. OFFICE PRODUCTS 3 T PAYROLL WITHHOLDING LICENSE TABS /1994 GMC REIMB BLDG ESCROW /2366 6 HEALTH INSURANCE DELIVERY SERVICE LIFE INSURANCE LAKE DRIVE /NOVEMBER K -9 REISSUE LOST CHECK /6497 REIMBURSE PROGRAM REC REIMS SAC AR #15897/7698 LAKE AMELIA LIGHTING Total for Dept ** PROGRAM REC STABILITY CLASS PACK Total for Dept 201 T- SHIRTS /CAPS MENS BASKETBALL LEAGUES Total for Dept 202 PROGRAM REC PROGRAM REC OFFICE SUPPLIES * * * * * * ** 643.14 * * * * * * ** 176.20 * * * * * * ** 1,006.75 * * * * * * ** 80.00 * * * * * * ** 90.00 * * * * * * ** 930.00 * * * * * * ** 2,031.38 * * * * * * ** 420.00 * * * * * * ** 777.00 * * * * * * ** 500.00 * * * * * * ** 35,928.00 * * * * * * ** 400.00 * * * * * * ** 58.75 * * * * * * ** 500.00 * * * * * * ** 7,687.56 * * * * * * ** 23.05 * * * * * * ** 906.42 * * * * * * ** 26,382.66 * * * * * * ** 2,500.00 * * * * * * ** 402.92 * * * * * * ** 64.00 * * * * * * ** 1,275.00 * * * * * * ** 5,217.00 87,999.83* ADULT IN 35.00 ADULT IN 347.80 382.80* ADULT SP 4,182.50 ADULT SP 768.00 4,950.50* SPECIAL 127.92 SPECIAL 44.00 SPECIAL 40.26 Date: 01/06/2004 Time: 13:06:21 Operator: JAL • Page: 2 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name 0 70007 70009 0 0 70027 Description Dept Amount GOPHER SPORT, INC. KNOWLAN'S SUPER MARKET LINO LAKES SENIOR CENT RICHARDS, BRIAN S & S WORLDWIDE, INC. SAM'S CLUB, INC. O ALL STAR SPORTS, INC. O C. P. OFFICE PRODUCTS O DNR EMBROIDERY O GOPHER SPORT, INC. 0 NATIONAL ALLIANCE SOCCER BALLS /HOCKEY SET/ SUPPLIES PROGRAM REC PROGRAM REC TABLECOVER /NAPKINS /BANNE SUPPLIES Total for Dept 205 T- SHIRTS /CAPS OFFICE SUPPLIES EMBROIDERY SOCCER BALLS /HOCKEY SET/ BALLS /TEES Total for Dept 207 O ALL STAR SPORTS, INC. SOCCER BALLS Total for Dept 208 69986 BROADWAY AWARDS, INC. PLAQUE O MINNESOTA SAFETY COUNC 2004 MEMBERSHIP /WAYNE 70064 TARGET SUPPLIES O TIMESAVER OFF -SITE SEC DEC 15 70035 TIMESAVER OFF -SITE SEC DECEMBER 3 Total for Dept 401 69979 69994 • 0 O FORTIS BENEFITS, INC. 0 < NEXTEL COMMUNICATIONS 70022 ONVOY, INC. 0 PREFERRED ONE COMMUNIT 70023 PRESS PUBLICATIONS, IN O RELIASTAR LIFE INSURAN 0 RICHFIELD, CITY OF O SHERBURNE COUNTY GOVER O TESCH, DAN ANOKA COUNTY CULLIGAN, BOTTLED WATE DELTA DENTAL PLAN OF M SPECIAL 226.69 SPECIAL 97.61 SPECIAL 776.88 SPECIAL 275.00 SPECIAL 51.95 SPECIAL 180.87 1,821.18* YOUTH IN 12,456.43 YOUTH IN 503.30 YOUTH IN 218.21 YOUTH IN 326.83 YOUTH IN 84.00 13,588.77* YOUTH SP 10,758.85 10,758.85* MAYOR /CO M MAYOR /CO MAYOR /CO MAYOR /CO MAYOR /CO FILING FEE MONTHLY SERVICE /DECEMBER DENTAL INSURANCE LONG TERM DISABILITY INS MONTHLY SERVICE /DECEMBER WEB HOSTING HEALTH INSURANCE PROP BUDGET LIFE INSURANCE 2004 MEMBERSHIP CONFERENCE /DAN T MILEAGE /MEALS Total for Dept 402 O NORTH METRO MEDIA CENT COMPUTER SYSTEM /SCALA Total for Dept 404 ADMINIST ADMINIST ADMINIST ADMINIST ADMINIST ADMINIST ADMINIST ADMINIST ADMINIST ADMINIST ADMINIST ADMINIST CABLE 70006 KENNEDY AND GRAVEN, IN LEGACY AT WOODS EDGE /TIF CHARTER Total for Dept 405 0 FORTIS BENEFITS, INC. LONG TERM DISABILITY INS SENIORS 0 NEXTEL COMMUNICATIONS MONTHLY SERVICE /DECEMBER SENIORS O RELIASTAR LIFE INSURAN LIFE INSURANCE SENIORS Total for Dept 406 • 68.69 275.00 13.99 437.70 158.50 953.88* 170.00 152.94 112.21 51.67 19.92 47.50 1,364.64 68.75 19.00 20.00 240.00 50.56 2,317.19* 3,971.69 3,971.69* 614.65 614.65* 4.63 50.07 4.75 59.45* Date: 01/06/2004 Time: 13:06:21 Operator: JAL Page: 3 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE O FORTIS BENEFITS, INC. LONG TERM DISABILITY INS O MINNESOTA GOVERNMENT F 2004 MEMBERSHIP /AL R & P O PREFERRED ONE COMMUNIT HEALTH INSURANCE 0 RELIASTAR LIFE INSURAN LIFE INSURANCE 70026 ROLEK, ALAN MILEAGE /MEALS Total for Dept 407 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE 0 FORTIS BENEFITS, INC. LONG TERM DISABILITY INS 0 NEXTEL COMMUNICATIONS MONTHLY SERVICE /DECEMBER O PREFERRED ONE COMMUNIT HEALTH INSURANCE O RELIASTAR LIFE INSURAN LIFE INSURANCE 0 SHORT - ELLIOTT - HENDRICK LEGACY AT WOODS EDGE Total for Dept 415 70045 0 0 70050 70053 0 70023 70058 0 70060 0 •65 CORSON, KIRK DELTA DENTAL PLAN OF M FORTIS BENEFITS, INC. HYDEN, MICHAEL LANE, SHARON PREFERRED ONE COMMUNIT PRESS PUBLICATIONS, IN RAFFERTY, ROBIN G. RELIASTAR LIFE INSURAN SCHAPS, JAMES SENSIBLE LAND USE COAL TRALLE, PAUL QUARTERLY STIPEND DENTAL INSURANCE LONG TERM DISABILITY QUARTERLY STIPEND QUARTERLY STIPEND HEALTH INSURANCE PUBLIC NOTICE QUARTERLY STIPEND LIFE INSURANCE QUARTERLY STIPEND 2004 MEMBERSHIP QUARTERLY STIPEND Total for Dept 416 O AMERICAN PLANNING ASSO 2004 MEMBERSHIP /MIKE O DELTA DENTAL PLAN OF M DENTAL INSURANCE 0 FORTIS BENEFITS, INC. LONG TERM DISABILITY O PREFERRED ONE COMMUNIT HEALTH INSURANCE O RELIASTAR LIFE INSURAN LIFE INSURANCE Total for Dept 418 70041 0 0 0 0 70047 0 70049 0 70055 0 70013 0 • FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE ECONOMIC ECONOMIC ECONOMIC ECONOMIC ECONOMIC ECONOMIC PLANNING PLANNING INS PLANNING PLANNING PLANNING PLANNING PLANNING PLANNING PLANNING PLANNING PLANNING PLANNING G Communit Communit INS Communit Communit Communit A T & T WIRELESS MONTHLY SERVICE /DECEMBER POLICE BLOOMINGTON, CITY OF C. P. OFFICE PRODUCTS CENTRAL DELTA DENTAL PLAN OF M FOREST LAKE MOTOR SPOR FORTIS BENEFITS, INC. HAGER, DALE METROPOLITAN EMERG MAN MINNESOTA D.A.R.E. OFF MN DEPT OF ADMIN /INTEC MN DEPT OF ADMIN /INTEL MN DEPT OF PUBLIC SAFE 2004 MEMBERSHIP /RENEE K OFFICE SUPPLIES COMMUINICATION MODEM /JANUARY DENTAL INSURANCE OIL LONG TERM REIMBURSE 2004 MEMBERSHIP /DAVE P CONFERENCE /MEMBERSHIP NOVEMBER USAGE OCTOBER USAGE CLASS /KURT R POLICE POLICE POLICE POLICE POLICE DISABILITY INS POLICE TUITION POLICE & POLICE POLICE POLICE POLICE POLICE 98.20 46.37 80.00 594.00 14.97 80.64 914.18* 28.05 12.75 19.92 352.18 4.75 4,624.40 5,042.05* 150.00 56.10 24.71 150.00 100.00 704.36 45.15 100.00 9.50 225.00 200.00 150.00 1,914.82* 365.00 56.12 27.04 660.28 9.50 1,117.94* 49.00 10.00 519.13 5.57 364.56 18.09 323.89 464.24 60.00 100.00 37.00 37.00 45.00 Date: 01/06/2004 Time: 13:06:21 Operator: JAL • Page: 4 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name 70056 70018 70057 0 70024 0 0 0 70033 70063 0 70066 0 70039 Description Dept Amount NEXTEL COMMUNICATIONS NORTHERN TOOL & EQUIPM PETTY CASH PREFERRED ONE COMMUNIT RAUSCH, KURT RELIASTAR LIFE INSURAN SHRED -IT, INC. STREICHER'S, INC. STREICHER'S, INC. STREICHER'S, INC. UNIFORMS UNLIMITED, IN UNIFORMS UNLIMITED, IN US LINK XCEL ENERGY MONTHLY SERVICE /NOVEMBER POLICE RUBBER CASTER POLICE MILEAGE /PARKING /MEALS /SU POLICE HEALTH INSURANCE POLICE REIMBURSE STREICHERS POLICE LIFE INSURANCE POLICE DESTROY CONFIDENTIAL MAT POLICE TRAINING POLICE UNIFORM SUPPLIES POLICE UNIFORM SUPPLIES POLICE UNIFORM SUPPLIES POLICE UNIFORM SUPPLIES POLICE MONTHLY SERVICE /DECEMBER POLICE MONTHLY SERVICE /NOVEMBER POLICE Total for Dept 420 O DELTA DENTAL PLAN OF M DENTAL INSURANCE 0 FORTIS BENEFITS, INC. LONG TERM DISABILITY O PREFERRED ONE COMMUNIT HEALTH INSURANCE 0 RELIASTAR LIFE INSURAN LIFE INSURANCE Total for Dept 421 FIRE INS FIRE FIRE FIRE 0 ANDOVER, CITY OF 2004 MEMBERSHIP /CARRI V 0 DAVE KICHLER INSPECTIO ELECTRICAL INSPECTIONS O DELTA DENTAL PLAN OF M DENTAL INSURANCE O FORTIS BENEFITS, INC. LONG TERM DISABILITY INS O PREFERRED ONE COMMUNIT HEALTH INSURANCE .0 RELIASTAR LIFE INSURAN LIFE INSURANCE 0 UNIVERSITY OF MINNESOT INSTITUTE /VERN R & PATRI Total for Dept 422 69975 69991 0 69997 0 0 0 70016 0 70017 0 0 0 70028 0 70038 70039 • AGGREGATE INDUSTRIES, CONNEXUS ENERGY DELTA DENTAL PLAN OF M EARL ANDERSON ASSOCIAT FORTIS BENEFITS, INC. MN. DEPT OF AGRICULTUR NEWMAN TRAFFIC SIGNS, NEWMAN TRAFFIC SIGNS, NEXTEL COMMUNICATIONS NORTH AMERICAN SALT CO PREFERRED ONE COMMUNIT WINTER SALT MONTHLY SERVICE /NOVEMBER DENTAL INSURANCE STREET SIGNS LONG TERM DISABILITY INS PESTICIDE LICENSE /5 SIGN SIGNS MONTHLY SERVICE /DECEMBER HIGHWAY SALT HEALTH INSURANCE BUILDING BUILDING BUILDING BUILDING BUILDING BUILDING BUILDING STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS RELIASTAR LIFE INSURAN LIFE INSURANCE STREETS RIVARD ELECTRIC COMPAN LAMPS STREETS SBC, INC. MONTHLY SERVICE /NOVEMBER STREETS US LINK MONTHLY SERVICE /DECEMBER STREETS WIPERS AND WIPES, INC. SUPPLIES STREETS XCEL ENERGY MONTHLY SERVICE /NOVEMBER STREETS Total for Dept 430 515.91 11.67 278.87 11,058.96 590.97 128.25 54.95 241.04 3,579.47 207.80 95.80 99.55 569.65 3.14 19,469.51* 82.20 36.39 1,802.06 14.25 1,934.90* 120.00 280.00 112.21 46.21 2,266.74 17.35 130.00 2,972.51* 3,567.20 75.23 112.21 119.04 63.02 10.00 93.86 877.03 50.07 3,428.89 1,355.89 27.79 123.00 9.18 113.77 162.28 3,218.61 13,407.07* Date: 01/06/2004 Time: 13:06:21 Operator: JAL • Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name 69978 69985 69987 0 69995 0 0 0 0 69999 0 70004 0 0 0 70018 0 0 0 70029 70030 Description Dept- Amount AMERICAN FASTENER & SU BOYER TRUCKS, INC. CATCO PARTS, INC. DEHN OIL COMPANY, INC. DEHN OIL COMPANY, INC. DELTA DENTAL PLAN OF M FACTORY MOTOR PARTS CO FOREST LAKE FORD, INC. FORTIS BENEFITS, INC. GILLUND ENTERPRISES, I HARMON AUTOGLASS, INC. INTERSTATE BATTERIES, JAY BROTHERS, INC. LEEF BROTHER, INC. MINNESOTA GREEN EXPO NORTHERN TOOL & EQUIPM POWERPLAN PREFERRED ONE COMMUNIT RELIASTAR LIFE INSURAN SCHARBER & SONS, INC. SNAP -ON INDUSTRIAL, IN NUT /CABLE TIE BRACKET /OIL FITTING /HOSE DIESEL FUEL GASOHOL DENTAL INSURANCE BRAKE PADS PARTS LONG TERM DISABILITY CHEMICALS DOOR GLASS BATTERY PALLET RACKING SHOP TOWELS REGISTRATION /5 FLEET TOOLS PARTS HEALTH INSURANCE LIFE INSURANCE PARTS CROWFOOT Total for Dept 431 FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET INS FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET 78.24 167.90 48.13 1,302.50 2,836.12 28.05 357.84 11.18 12.77 144.01 221.43 73.43 1,881.00 13.08 70.00 47.91 1,584.26 646.83 5.46 43.52 238.79 9,812.45* 0 LOCKS /BINDINGS /CLOSERS /L GOVERNME 208.00 69981 LUBE CYL TEST GOVERNME 73.00 O ACC POLICY /P & Z /PARK /EC GOVERNME 446.25 0 OFFICE SUPPLIES GOVERNME 146.95 11/ 43 OFFICE SUPPLIES GOVERNME 496.35 88 MONTHLY SERVICE /NOVEMBER GOVERNME 612.78 0044 , MONTHLY SERVICE /NOVEMBER GOVERNME 4,567.07 0* CLUTCH PLATE /WEAR PLATE / GOVERNME 27.04 O LONG TERM DISABILITY INS GOVERNME 9.84 0 SENSORS GOVERNME 208.74 O REPAIR RELAY MODULE GOVERNME 226.62 O HEALTH INSURANCE GOVERNME 660.28 0 LIFE INSURANCE GOVERNME 4.75 70062 SERVICE AGREEMENT GOVERNME 2,896.34 0 MONTHLY SERVICE /DECEMBER GOVERNME 776.45 70038 SUPPLIES GOVERNME 183.48 70039 MONTHLY SERVICE /NOVEMBER GOVERNME 2,917.56 Total for Dept 432 14,461.50* 69976 69988 70044 0 0 0 0 0 • ARMOR SECURITY, INC. ARMOR SECURITY, INC. BREHM GROUP (LMCIT) C. P. OFFICE PRODUCTS C. P. OFFICE PRODUCTS CENTERPOINT /MINNEGASCO CIRCLE PINES, CITY OF DALCO, INC. FORTIS BENEFITS, INC. L. E. RIBAR COMPANY, I LIFE SAFETY SYSTEMS, I PREFERRED ONE COMMUNIT RELIASTAR LIFE INSURAN SMITH MICRO TECHNOLOGI US LINK WIPERS AND WIPES, INC. XCEL ENERGY AID ELECTRIC SERVICE, CENTERPOINT /MINNEGASCO CIRCLE PINES, CITY OF DELTA DENTAL PLAN OF M FORTIS BENEFITS, INC. HUGO FEED MILL & ELEVA LAKEVILLE, CITY OF LEROY J. HOULE CONTRAC LIGHTS AT ICE RINK MONTHLY SERVICE /NOVEMBER MONTHLY SERVICE /NOVEMBER DENTAL INSURANCE LONG TERM DISABILITY INS HANDLE /POLE SAW /CHAIN /CO 2004 MEMBERSHIP /MIKE H LIGHTS /BUNRISE PARK & BL PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS 1,104.04 105.89 332.70 154.31 63.41 725.44 35.00 562.50 Date: 01/06/2004 Time: 13:06:21 Operator: JAL • Page: 6 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name 70011 70054 0 0 0 0 0 0 0 0 0 0 70039 0 0 69990 0 0 70051 0 0 0 0 0 0 9996 0 70008 0 0 70019 70020 0 70023 0 0 70036 0 0 0 0 0 70059 Description MENARDS, INC. MENARDS, INC. MINNESOTA GREEN EXPO MINNESOTA SOCIETY OF A MINNESOTA SPORTS TURF MN. DEPT OF AGRICULTUR MRPA NEXTEL COMMUNICATIONS PREFERRED ONE COMMUNIT RELIASTAR LIFE INSURAN UNITED RENTALS, INC. US LINK XCEL ENERGY LUMBER /MAINTENANCE SUPPL MAINTENANCE SUPPLIES REGISTRATION /5 2004 MEMBERSHIP /MARTY A 2004 MEMBERSHIP /MIKE H & PESTICIDE LICENSE /5 2004 MEMBERSHIP /BARRY B, MONTHLY SERVICE /DECEMBER HEALTH INSURANCE LIFE INSURANCE Dept PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS SHOVELS PARKS MONTHLY SERVICE /DECEMBER PARKS MONTHLY SERVICE /NOVEMBER PARKS Total for Dept 450 ALL STAR SPORTS, INC. BERNSTEIN, BARRY CIRCLE PINES POST OFFI DELTA DENTAL PLAN OF M FORTIS BENEFITS, INC. INET7 INTERNET SERVICE MAPLE GROVE COMMUNITY MRPA PROGRAM REC MILEAGE ROLL OF STAMPS DENTAL INSURANCE LONG TERM DISABILITY INS BANK CHARGE REGISTRATION /BARRY B LUNCHEON /BARRY B Amount RECREATI RECREATI RECREATI RECREATI RECREATI RECREATI RECREATI RECREATI NEXTEL COMMUNICATIONS MONTHLY SERVICE /DECEMBER RECREATI PREFERRED ONE COMMUNIT HEALTH INSURANCE RECREATI RELIASTAR LIFE INSURAN LIFE INSURANCE RECREATI Total for Dept 451 DELTA DENTAL PLAN OF M DONLIN, AMY FORTIS BENEFITS, INC. GRUNDHOFER, CONSTANCE KUKONEN, ROD MINNESOTA EROSION CONT MINNESOTA SOCIETY OF A O'CONNELL, TERESA O'DEA, MARY JO PREFERRED ONE COMMUNIT DENTAL INSURANCE QUARTERLY STIPEND LONG TERM DISABILITY INS QUARTERLY STIPEND QUARTERLY STIPEND 2004 MEMBERSHIP /MARTY A 2004 MEMBERSHIP /MARTY A QUARTERLY STIPEND QUARTERLY STIPEND HEALTH INSURANCE PRESS PUBLICATIONS, IN ENVIR BOARD MEG RELIASTAR LIFE INSURAN LIFE INSURANCE TIMESAVER OFF -SITE SEC DEC 3,8,10 TOLER HALEN, PATRICE QUARTERLY STIPEND Total for Dept 461 DELTA DENTAL PLAN OF M FORTIS BENEFITS, INC. PREFERRED ONE COMMUNIT RELIASTAR LIFE INSURAN SAFETY KLEEN CORPORATI SAFETY KLEEN CORPORATI ENVIRONM ENVIRONM ENVIRONM ENVIRONM ENVIRONM ENVIRONM ENVIRONM ENVIRONM ENVIRONM ENVIRONM ENVIRONM ENVIRONM ENVIRONM ENVIRONM DENTAL INSURANCE SOLID WA LONG TERM DISABILITY INS SOLID WA HEALTH INSURANCE SOLID WA LIFE INSURANCE SOLID WA RECYCLE USED OIL SOLID WA RECYCLE USED OIL SOLID WA 70.83 56.65 230.00 30.00 50.00 40.00 250.00 101.64 1,485.00 26.13 140.71 140.75 82.13 5,787.13* 240.00 25.56 37.00 61.72 36.28 15.00 35.00 452.50 103.02 470.98 15.20 1,492.26* 12.62 150.00 6.96 150.00 150.00 35.00 30.00 150.00 150.00 267.30 6.45 2.14 527.00 50.00 1,687.47* 2.81 1.55 59.40 .47 83.15 166.30 Date: 01/06/2004 Time: 13:06:21 Operator: JAL • Check # Page: 7 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Vendor Alpha Name Description Dept Amount Total for Dept 462 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE FORESTRY 0 FORTIS BENEFITS, INC. LONG TERM DISABILITY INS FORESTRY 0 PREFERRED ONE COMMUNIT HEALTH INSURANCE FORESTRY 0 RELIASTAR LIFE INSURAN LIFE INSURANCE FORESTRY Total for Dept 463 70031 SPRINGSTED, INC. 2003A BOND FEE DEBT SER Total for Dept 470 O AMERICAN WATER WORKS A 69988 CENTERPOINT /MINNEGASCO 70067 M CIRCLE PINES POST OFFI 0 DELTA DENTAL PLAN OF M O FORTIS BENEFITS, INC. 70048 70001 0 70003 0 0 0 70021 0 0 70028 •61 62 0 70039 GRAINGER, INC. GRAYBAR ELECTRIC COMPA HAWKINS WATER TREATMEN HAWKINS WATER TREATMEN INSTRUMENTAL RESEARCH, NATIONAL WATERWORKS, I NEXTEL COMMUNICATIONS ONE CALL CONCEPTS, INC PREFERRED ONE COMMUNIT RELIASTAR LIFE INSURAN SBC, INC. SHANNON, P & K SMITH MICRO TECHNOLOGI US LINK XCEL ENERGY 2004 MEMBERSHIP /TIM H MONTHLY SERVICE /NOVEMBER UTILLITY BILLING POSTAGE DENTAL INSURANCE LONG TERM DISABILITY INS IMPELLER /O'RING CONNECTOR CHEMICALS CONTAINER DEMURRAGE WATER SAMPLES DUAL PORTS MONTHLY SERVICE /DECEMBER MONTHLY SERVICE /NOVEMBER HEALTH INSURANCE LIFE INSURANCE MONTHLY SERVICE /NOVEMBER REIMBURSE TELEPHONE CHAR SERVICE AGREEMENT MONTHLY SERVICE /DECEMBER MONTHLY SERVICE /NOVEMBER Total for Dept 494 WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER 69978 AMERICAN FASTENER & SU ROPE CLIP SEWER 70067 M CIRCLE PINES POST OFFI UTILLITY BILLING POSTAGE SEWER 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE O FORTIS BENEFITS, INC. LONG TERM DISABILITY 70052 GROUTING O JANUARY SEWER O CERTIFICATION /TIM B O PRESSURE JET /TELEVISE /TA 70021 MONTHLY SERVICE /NOVEMBER O HEALTH INSURANCE O LIFE INSURANCE 70062 SERVICE AGREEMENT 70039 MONTHLY SERVICE /NOVEMBER Total for Dept 495 INFRATECH TECHNOLOGIES METRO COUNCIL WASTEWAT MN. POLLUTION CONTROL OLSON SEWER SERVICE, I ONE CALL CONCEPTS, INC PREFERRED ONE COMMUNIT RELIASTAR LIFE INSURAN SMITH MICRO TECHNOLOGI XCEL ENERGY INS SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER 69980 ANOKA COUNTY BOTHWELL ESTATE TAX OTHER 69982 ARNT CONSTRUCTION, INC CONTRACTOR /21ST STREET S OTHER • 313.68* 12.62 6.96 267.30 2.14 289.02* 16,382.95 16,382.95* 265.00 345.27 203 .28 74.35 23.84 26.91 158.26 6,723.98 15.00 85.00 10,396.57 50.07 237.15 943.46 16.17 18.36 78.25 299.70 136.48 1,232.69 21,329.79* 23.76 203.28 46.28 23.84 915.60 39,130.00 572.00 267.50 237.15 591.28 11.36 299.71 1,209.62 43,531.38* 267.08 129,401.81 Date: 01/06/2004 Time: 13:06:22 Operator: JAL • Page: 8 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name 69983 69993 70046 69998 70025 0 70031 Description Dept Amount BITUMINOUS ROADWAYS, I COTTAGE HOMESTEADS F.M. FRATTALONE EXC /GR FOREST LAKE CONTRACTIN RO -SO CONTRACTING, INC SHORT - ELLIOTT - HENDRICK SPRINGSTED, INC. SUNRISE RETAINAGE PAY -AS- YOU -GO TIF CONTRACTOR /ELM STREET CONTRACTOR /LAKE DRIVE & CONTRACTOR /HOLTE POND BLACK DUCK PUMPING /NOVEM TIF REPORTS Total for Dept 499 69992 CONTRACT HARDWARE PAY -AS- YOU -GO TIF Total for Dept 514 OTHER 2,313.03 OTHER 21,009.00 OTHER 54,683.50 OTHER 15,907.20 OTHER 1,586.00 OTHER 2,438.95 OTHER 7,335.79 234,942.36* CONTRACT 3,157.00 3,157.00* Grand Total 527,378.76* Centennial Fire District Check Register 1/7/2004 The disbursements listed below are submitted by the Centennial Fire District for your approval: DATE CHECK# NAME 1/6/2004 14050 1/6/2004 14051 1/6/2004 14052 1/6/2004 14053 1/6/2004 14054 1/6/2004 14055 1/6/2004 14056 1/6/2004 14057 1/6/2004 14058 1/6/2004 14059 1/6/2004 14060 1/6/2004 14061 1/6/2004 14062 1/6/2004 14063 1/6/2004 14064 1/6/2004 14065 1/6/2004 14066 1/6/2004 14067 1/6/2004 14068 1/6/2004 14069 1/6/2004 14070 1/6/2004 14071 1/6/2004 14072 1/6/2004 14073 1/6/2004 14074 1/6/2004 14075 1/6/2004 14076 1/6/2004 14077 1/6/2004 14078 1/6/2004 14079 1/6/2004 14080 1/6/2004 14081 • Amoco Oil Company Arthur Mohler Brad Racutt Capitol City Regional Fire Fighter's Assn. Centennial Firefighters Relief Assn. Centennial Utilities CenterPoint Energy Century Power Equipment Chemsearch City of Lino Lakes CMD Properties, Inc. Connexus Energy David Bruder DTE Energy Technologies Emergency Apparatus Maintenance Fairview Lakes Clinic Frattallone's Hardware Keeprs, Inc. /Cy's Uniforms McLeod USA Metrocall Milo Bennett Orkin Exterminating Pioneer Products Postmaster Public Safety Center, Inc. Randy T. Rolstad Rivard Electric Sentry Systems, Inc. Verizon Wireless Viking Office Products Xcel Energy Best Buy 1 of 1 ACCOUNT 42100 - Fuel and Lube 42130 - Equipment Expense 42280 - Miscellaneous Expense 42200 - Dues and Memberships 20900 - Payroll Deductions Pay. 42251 - Station 1 - Gas 42253 - Station 2 - Gas 42000 - Vehicle Maintenance 42230 - Cleaning Supplies 33600 - Miscellaneous Income 42000 - Vehicle Maintenance 42252 - Station 1 - Electric 42000 - Vehicle Maintenance 42110 - Other Maintenance 42000 - Vehicle Maintenance 42150 - Medical Physicals 42230 - Cleaning Supplies 42120 - Uniform Expense 42240 - Telephone 42240 - Telephone 42130 - Equipment Expense 42110 - Other Maintenance 42230 - Cleaning Supplies 42180 - Office Supplies 42130 - Equipment Expense 42000 - Vehicle Maintenance 42120 - Uniform Expense 42110 - Other Maintenance 42240 - Telephone 42180 - Office Supplies 42254 - Station 2 - Electric 45600 - Donated Items Expense AMOUNT 10.23 6.38 63.90 50.00 920.00 348.13 725.20 527.39 224.26 100.00 134.48 12.68 317.59 1,094.22 2,459.94 154.00 56.62 151.12 354.82 244.92 56.73 56.23 1,968.98 134.00 90.14 10.18 149.63 65.34 197.30 182.19 493.30 2 167 14 $13,527.04 AGENDA ITEM 1B STAFF ORIGINATOR: Ann J. Blair, City Clerk MEETING DATE: January 12, 2004 TOPIC: Consider Adoption of Resolution No. 04 -10, Authorizing New Dance License: for Trapper's Bar and Grill, 6810 Lake Drive VOTE REQUIRED: Simple Majority BACKGROUND: An application was been submitted and subsequently approved in December, 2003 for Jeffrey Moore, Lanatte Moore, and Glen Moore for issuance of a new On -Sale Liquor License, Off -Sale Liquor License, Sunday License and Tobacco License for the establishment located at 6810 Lake Drive, formerly known as Shirley Kaye's, and now known as Trapper's Bar and Grill. At that time, the applicants did not apply for a Dance License, although such a license was held by the former establishment. This was an oversight, and they would like to apply for this at this time. The taxes and insurance on this establishment are current, the liquor licenses just having been granted, and there are no additional City requirements at this time, other than the $200 Dance License fee, for which applicant has submitted payment. In accordance with the City Code Section 608, this business qualifies for a dance license. Staff therefore recommends approval of Resolution No. 04 -10. The applicant is fully aware license approval is subject to all the provisions and conditions of the laws of the city, state and of the federal government. OPTIONS: 1. Approve Resolution No. 04 -10 Authorizing Issuance of Dance License. 2. Deny Resolution No. 04 -10 Authorizing Issuance of Dance License. RECOMMENDATION: Option 1 • CITY OF LINO LAKES RESOLUTION NO. 04-10 DANCE LICENSE FOR TRAPPER'S BAR AND GRILL WHEREAS, Trapper's Bar and Grill has paid to the City of Lino Lakes the sum of $200.00 for a dance license as required by the Ordinances of the City and complied with all the requirements of said Ordinances necessary for obtaining this License, including City Code Section 608, pertaining to public dances; NOW, THEREFORE, by order of the City Council, Trapper's Bar and Grill is hereby licensed and authorized to conduct public dances at their establishment for the period starting January 1, 2004 and ending June 30, 2004 and renewing annually on July 1 thereafter, subject to all the conditions and provisions of City Ordinances. Adopted by the Lino Lakes City Council this 12th day of January, 2004. • ATTEST: Ann Blair, City Clerk • John Bergeson, Mayor STAFF ORIGINATOR: DATE: TOPIC: VOTE REQUIRED: AGENDA ITEM 1C Mary Alice Divine 1/12/04 Consideration of Resolution No. 04 -06 Authorizing Execution of Inspection Agreement, TIF District No. 1 -11 Simple majority BACKGROUND: In 2003 a consultant for the city conducted an inspection of the Tagg property at 7504 Lake Drive as a statutory requirement for establishing redevelopment TIF District No. 1 -11. At the request of the Taggs, only an exterior inspection was performed. In November 2003 city staff was advised by its TIF Consultant, Kennedy & Graven, that an interior inspection was highly advisable to ensure statutory compliance. Typically the city uses data that was gathered from these types of inspections exclusively for the purpose of evaluating its qualification as a redevelopment district. SEH completed the interior inspection and updated the analysis. This Inspection Agreement, requested by the Taggs, states that the city will use information from the inspection only for the purposes of establishing the district. It includes a hold harmless clause so that the city cannot be held responsible for not requiring the owners to cure any conditions on the property that do not meet code. OPTIONS: 1. Adopt Resolution No. 04 -06 Authorizing Execution of the Inspection Agreement. 2. Do not adopt the resolution 3. Return to staff for further consideration. RECOMMENDATION: Option 1 • • CITY OF LINO LAKES RESOLUTION NO. 04-06 AUTHORIZING EXECUTION OF INSPECTION AGREEMENT, TIF DISTRICT NO. 1-11 WHEREAS, certain property described as 7504 Lake Drive, Lino Lakes, Minnesota, (the "Property") including the property used for operation of the business known as Arctic Sandblasting, and the single family residence was determined by the City of Lino Lakes (the "City") to be necessary for the establishment of Redevelopment Tax Increment Financing District No. 1 -11; WHEREAS, in order to determine if the Property qualifies as a redevelopment district under Minnesota Statutes Section 469.174, Subd. 10, (the "Statute ") the City engaged SEH Engineering (the "Consultant ") to examine the Property and all the buildings located thereon; WHEREAS, The Owners of the Property agreed to permit the Consultant to enter the Property for the sole purpose of inspecting the buildings located on the Property, both interior and exterior, to determine whether those buildings meet the requirements of a substandard building within the meaning of the Statute. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: The City authorizes the execution of the Inspection Agreement with the Property Owners and directs staff and Consultant to take any and all other actions which may be necessary to accomplish the intent of the agreement. Adopted by the Council of the City of Lino Lakes this 12th day of January, 2004. John Bergeson, Mayor • Ann Blair, City Clerk • INSPECTION AGREEMENT • THIS AGREEMENT is made as of November 19, 2003, between the CITY OF LINO LAKES, MINNESOTA, a municipal corporation under the laws of Minnesota (the "City"), and JOEL AND ELISE TAGGS (the "Owners "). RECITALS A. The Owners own certain property described in Exhibit A (the "Property"), which the City proposes to include within Tax Increment Financing (1'IY) District No. 11. B. In order to determine if the Property qualifies as a redevelopment district under Minnesota Statutes Section 469.174, Subd. 10, the City engaged SEH Engineering (the "Consultant ") to examine the Property and all the buildings located thereon. C. The Owners have agreed to permit the Consultant to enter the Property, with the express condition that such consent is subject to all the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the premises and the mutual obligations of the parties hereto, each of them does hereby covenant and agree with the other as follows: 1. The Owners permit the Consultant to enter the property on or about November 19, 2003, for the sole purpose of inspecting the buildings located on the Property, both interior and exterior, to determine whether those buildings meet the requirements of a substandard building within the meaning of Minnesota Statutes, Section 469.174, subd. 10. 2. The City agrees and understands that all data gathered, analysis performed, and conclusions drawn by the Consultant or City regarding the Property, whether reduced to written form or not, in the course of or in regard to inspection of the Property shall be used exclusively for the City's purpose of evaluating whether the Property qualifies as a redevelopment district, and for no other purpose. The City specifically agrees that it will not use data obtained by the Consultant (a) in connection with any action to enforce City ordinances or State law governing the buildings, including without limitation the building code, or (b) as evidence to obtain a warrant for any subsequent inspection of the Property by the City for any purpose. Nothing in this Section is intended to limit the City's rights to enforce City ordinances based on information not obtained by the Consultant. 3. The Owners agree that the City shall have no responsibility to cure any conditions on the Property reported by the Consultant. The Owners specifically hold the City harmless against any claim arising from or related to any dangerous condition or other type of condition causing public safety concems, that was or could have been observed by the Consultant in the course of inspecting the Property. £ f: £0 /80/Zi THE CITY OF LINO LAKES By: Its Mayor By: Its Acting City Administrator OWNERS Joel Taggs • Elise Taggs • E0/80/t1 EXHIBIT A Description of Property 7504 Lake Drive, Lino Lakes, Minnesota, including the property used for operation of the business known as Arctic Sandblasting, and the single family residence. 3 • • AGENDA ITEM 4A STAFF MEMBER Daniel Tesch, Director of Administration DATE 12 January 2004 SUBJECT Annual Appointments VOTE REQUIRED Simple Majority BACKGROUND Each year the city council is required to make a number of appointments at it's first meeting of the year. Appointments of individuals to advisory boards took place at the last meeting of 2001. The following is a list of appointments that still need to be made: 2003 2004 Recommended 1. Acting Mayor Mr. Reinert (Council Prerogative) 2. Legal Newspaper Quad Community Press Quad Community Press 3. Minute Taking Service TimeSaver, Inc. TimeSaver, Inc. 4. Employment Legal Service Bama, Guzy & Steffan Ldt. Barna, Guzy & Steffan Ldt. 5. Labor Services Labor Relations Associates Labor Relations Associates 6. Fiscal Agent Springsted, Inc. Springsted, Inc. 7. Assessor Anoka County Anoka County 8. North Metro Telecommunication Commission Ms. Dahl - Comissioner Mr. Tesch - Alternate (council prerogative) Mr. Tesch 9. YMCA Board Ms. Linda Waite Smith Gordon Heitke In- coming City Administrator 10. Centennial Fire Steering Committee Mr. John Bergeson- Elected Ms. Donna Carlson - Elected Ms. Linda Waite Smith (Staff) (council prerogative) (council prerogative) Gordon Heitke, In- coming City Administrator 11. Vadnais Lake Area Water Mangement Association (vacant) Rocky Keehn - Alternate We should advertise or ask an individual who isn't appointed to another board if they are interested. Rocky will attend until someone is appointed. 12. County Corrections Program Mr. Jeff Reinert (council prerogative) 13. Joint Law Enforcement Mr. Jeff O'Donnell (council prerogative) • • Committee 14. Legal Depositories Legal Depositories Cont. Community National Bank Wells Fargo US Bank Merrill Lynch RBC Dain Rauscher Wachovia Prudential Securities Lino Lakes State Bank LMC 4M Fund Smith,Barney, Citi Group Others as needed Recommendation is to continue with current depositories. 15. Treasurer City Clerk Finance Director 16. Rice Creek Watershed District Andy Cardinal Andy Cardinal (already completed) _ OPTIONS 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. • RECOMMENDATION As recommended or council prerogative. Appointments /greensheet/2000 • • • AGENDA ITEM 4B STAFF MEMBER Daniel Tesch, Director of Administration DATE 12 January 2004 SUBJECT Community Service Officer Resignation VOTE REQUIRED 3/5 BACKGROUND Mr. Brad Bluml, Community Service Officer for the city has been offered and position with the City of Ramsey, and has tendered his resignation with the city. The search for his replacement will begin as soon as possible. This is a part-time position. OPTIONS 1. Accept Mr. Bluml's resignation. RECOMMENDATION Number One. • • AGENDA ITEM 5 -A STAFF ORIGINATOR David J. Pecchia, Public Safety Director /Chief of Police D A T E January 12, 2004 TOPIC VOTE REQUIRED BACKGROUND Consideration of Resolution No 04 - 03 Accepting Donations from area businesses to fund initial expenses in establishing a canine program. Simple Majority Area businesses promote good will and safety throughout the community and agree that a canine unit would assist in the areas of prevention, detection, multi- tasking, tracking, apprehension, and finding narcotics. The business community further realizes the increased risks faced by police departments and the need for a greater push to use other means to assist in the protection and service to the community. The purpose of Resolution 04 -03 is to accept and publicly thank the area businesses for their generous donations to the City of Lino Lakes. (See complete listing of donations attached) OPTIONS 1. Adopt Resolution No. 04 - 03 accepting the donations. 2. Return the Resolution to staff for further information. RECOMMENDATION Option No. 1 • • Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 04 - 03 RESOLUTION ACCEPTING DONATIONS FROM AREA BUSINESSES TO FUND INITIAL EXPENSES IN ESTABLISHING A CANINE PROGRAM WHEREAS, a police dog provides protection for officers and the public; and WHEREAS, a police dog can be used in search and apprehension work for intruders, prowlers, escapees, burglars, etc. and to use in track work to locate missing persons; and WHEREAS, a police dog can be used to assist in restoring peace and order at riots, major disturbances, crime scenes, accident scenes, etc.; and WHEREAS, a police dog can be used in the detection of controlled substances /explosive devices, NOW, THEREFORE, BE IT RESOLVED, the Lino Lakes City Council members, do hereby accept the $$22,375.00 in donations to establish a Lino Lakes Police Department canine program and wishes to express its gratitude to the business community for their donations. John Bergeson, Mayor Ann Blair, City Clerk Adopted by the Lino Lakes City Council this 12th day of January, 2004. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • STAFF ORIGINATOR: DATE: TOPIC: Vote Required: AGENDA ITEM 7A Mary Alice Divine 1/12/04 Resolution No. 04 -04 Authorizing Application for Community Development Block Grant Simple majority BACKGROUND: The Anoka County Housing and Redevelopment Authority is soliciting applications from Anoka County public agencies and nonprofit organizations for 2004 Community Development Block Grant Program (CDBG) Funds. Eligible activities include funds for construction of neighborhood facilities that meet the objectives of the program, which include benefiting youth, strengthening communities and improving quality of life. One of the city's objectives when partnering with the YMCA to build the Chain of Lakes YMCA was to provide a teen center that would be available to all area youth. A 2,000- square foot center is being planned to include cardiovascular and muscle- strengthening equipment appropriate for teenagers, billiards and Ping Pong tables, computers with Internet access, and access to a kitchen and snack bar. This center has the potential to serve up to 1,000 teens. This component of the new YMCA will ensure that youth and teens are included in the development of our town center and will help to strengthen the goal of making this development a lively, intergenerational community. This year $1.3 million is available through the CDBG program. This resolution authorizes city staff to make application on behalf of the YMCA for $300,000 for construction of a Youth and Teen Center. OPTIONS: 1. Adopt Resolution No. 04 -04 Authorizing Application for a Community Development Block Grant 2. Deny the Resolution RECOMMENDATION: Option 1 • • CITY OF LINO LAKES RESOLUTION NO. 04-04 AUTHORIZING APPLICATION FOR A COMMUNITY DEVELOPMENT BLOCK GRANT THROUGH ANOKA COUNTY COMMUNITY DEVELOPMENT DEPARTMENT WHEREAS, the City of Lino Lakes is a partner and participant in the development of Legacy at Woods Edge, a development of a town center as a community gathering place; WHEREAS, the City has identified the location and donated approximately seven acres of land and infrastructure and has committed an additional $1.5 million to the development of the Chain of Lakes YMCA; WHEREAS, the City is committed to serving the needs, specifically of children and youth, by investing specifically in the Teen Center at the Chain of Lakes YMCA; WHEREAS, the City has the institutional, managerial and financial capability to ensure adequate project administration; WHEREAS, the City ensures that work on the Youth and Teen Center will not begin until the Community Block Grant becomes available; WHEREAS, the City certifies that it will comply with all applicable laws and regulations as stated in the contract agreements; and WHEREAS, the City Council of Lino Lakes, Anoka County, Minnesota agrees to act as legal sponsor for the project as outlined in the Community Development Block Grant application submitted on January 8, 2004; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: That the Economic Development Assistant is hereby authorized to apply to the County of Anoka, Community Development Department, and to execute such agreements as are necessary to implement the project on behalf of the applicant. Adopted by the Council of the City of Lino Lakes this 12th day of January, 2004. John Bergeson, Mayor Ann Blair, City Clerk • • AGENDA ITEM 7B STAFF ORIGINATOR: Mary Alice Divine DATE: 1/12/04 TOPIC: Consideration of Resolution No. 04 -05 Approving the Classification of Tax Forfeit Properties with notice to obtain the properties VOTE REQUIRED: Simple majority BACKGROUND: Two parcels of property in Lino Lakes have forfeited to the State of Minnesota because of delinquent property taxes. If the parcels are not repurchased within six months, the City can choose to obtain title to them for public use. The Anoka County Land Commissioner has asked the City Council to approve the classification of two parcels (see map): Lot 13, Block 7 Lakes Addition No. 3 Lot 14, Block 7 Lakes Addition No. 3 Both of these parcels are serving as storm water ponds. Staff is recommending the city obtain both parcels. OPTIONS: 1. Adopt Resolution No. 04 -05 Approving the Classification of Tax Forfeit Properties with notice to obtain the properties. 2. Do not adopt the resolution, allowing the parcels to be purchased at public auction when the repurchase period expires. 3. Return to staff for further consideration. RECOMMENDATION: Option 1 • • CITY OF LINO LAKES RESOLUTION NO. 04-05 RESOLUTION APPROVING THE CLASSIFICATION OF TAX FORFEIT PROPERTIES WITH NOTICE TO OBTAIN THE PROPERTIES WHEREAS, the Anoka County Board of Commissioners has prepared a list describing lands designated as Classification List Number CL204 which describes land forfeited to the State of Minnesota pursuant to Chapter 282 of the Minnesota Statutes, and has determined that it is advisable to sell said land; and, WHEREAS, Two properties within Lino Lakes listed as: 1. Lot 13 Blk 7 Lakes Addition No. 3 (21 31 22 43 0037) 2. Lot 14 Blk 7 Lakes Addition No. 3 (28 31 22 12 0033) are included in the Classification List; and, WHEREAS, the Anoka County Land Commissioner has requested the Lino Lakes City Council approve classification of the parcels. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The classification of the parcels is hereby approved. 2. Staff is authorized and directed to notify the Anoka County Land Commissioner that the City would like to obtain title to the properties for public purposes. Adopted by the Council of the City of Lino Lakes this 12th day of January, 2004. John Bergeson, Mayor Ann Blair, City Clerk NAME SEH DataView ADDRESS PIN RESHANAU LK EST HOMEOWN 213122430037 ASN :-.1 Z6 j oD:.3 1/6/200 • STAFF ORIGINATOR: C. C. MEETING DATE: TOPIC: VOTE REQUIRED: BACKGROUND AGENDA ITEM 7 C Jeff Smyser January 12, 2004 Public Hearing: Ordinance No. 01 -04 Vacation Of Drainage and Utility Easements, Lots 6, 7, 8, Block 1 and Lot 1 Block 3 Mar Don Acres 4/5 The Hailey Manor project replats four existing lots in the Mar Don Acres neighborhood. The Mar Don Acres plat included drainage and utility easements along lot lines. These underlying easements are no longer necessary because the Hailey Manor plat includes new easements. It is common and prudent to vacate the unnecessary, underlying easements. This avoids tangled title work in the future. The easements to be vacated are those around the lot lines of Lots 6, 7, and 8, Block 1, and Lot 1, Block 3, Mar Don Acres. These are the lots being replatted as Hailey Manor. The city charter requires a public hearing and approval by ordinance to vacate city easements. This is the first reading. If this first reading is approved, the second reading would occur at the January 26th City Council meeting. OPTIONS 1. Open public hearing, take comment, close public hearing. 2. Approve the first reading of Ordinance 01 -04, vacating the lot line easements. 3. Return to staff with direction. RECOMMENDATION Options 1 and 2 • • CITY OF LINO LAKES ORDINANCE NO. 01-04 AN ORDINANCE VACATING CERTAIN DRAINAGE AND UTILITY EASEMENTS ON LOTS 6, 7, AND 8, BLOCK 1, AND LOT 1, BLOCK 3, MAR DON ACRES The City Council of the City of Lino Lakes, Anoka County, Minnesota does hereby ordain: Section 1 The City Council makes the following findings: 1. That a public hearing was held on January 12, 2004 before the City Council after due published and posted notice had been given 2. The City approved the final plat for Hailey Manor with Resolution 03 -208. Hailey Manor replats Lots 6, 7, and 8, Block 1, and Lot 1, Block 3, Mar Don Acres. 3. Drainage and utility easements along lot lines dedicated to the City with the Hailey Manor final plat are sufficient. The underlying lot line easements in the Mar Don Acres plat are not necessary. 4. It is in the best interest of the City to vacate these unnecessary easements. Section 2 Any person, corporation or city owning or controlling easements contained upon the property vacated reserves the right to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove or otherwise attend thereto. Section 3 The easements are described as follows: All drainage and utility easements as shown on Lots 6, 7, and 8, Block 1, and Lot 1, Block 3 as dedicated on the final plat of MAR DON ACRES on file and of record in the office of the County recorder, Anoka County, Minnesota Section 4 vacated. The drainage and utility easements described in Section 3 are hereby Section 5 This Ordinance shall be in full force and effect from and after 30 days following its passage and publication, in accordance with the City Charter. Passed by the Lino Lakes City Council this day of , 2004 ATTEST: • Ann Blair, City Clerk John J. Bergeson, Mayor '.;-W!"-.4.0-4`,,y': • "i:14-iti..;"" 4 .41-00-74, 0- • 4.1.1T•vpzt-5, `1,4." • • <4.1. ' 4 • • • . • ••••••• • .,• : • • • ,•?• "'‘ ' • • • ..:•••• ••••• -• :••••••:;•ci .• • • •• • • • • . • . • • • • • • •• ;: •i'•••9 ( • � 4 AJC,Lfr.00S 007,6Z .----"Deroor---; - ; ol 7377--- 11 se —311-41251-1 0 I ...1 1 J 1 0,... J . — '.4 1 ' L__1 ._: s 2 WWI LK, St CD 0 • , :2: "CCM O 1 CO •L 001,63 1.93,Lfr..00A1 C2 E0 0 1.11 cc NOV 2 0 2003 CITY OF LINO LAKES .2: L • • 111 .2".• . • , • . • /1.9P.ZPXOS 009E11 4- •■• i . • L • 1 • . • ::: • SHEET 2 OF 2 SHEETS •,• • STAFF ORIGINATOR: C. C. MEETING DATE: TOPIC: AGENDA ITEM 7 D Jeff Smyser January 12, 2004 Resolution 04 -01 Comprehensive Plan Amendment Conditional Use Permit/Planned Unit Development and Development Stage Plan: Marshan Townhomes 2nd Addition Hokanson Development, Inc. VOTE: 4/5 on comprehensive plan amendment 3/5 on CUP/PUD /preliminary plat BACKGROUND Hokanson Development has submitted a request for a comprehensive plan amendment, a residential planned unit development/conditional use permit, and development stage plan (preliminary plat). The subject site is four acres of property at the northeast corner of Lake Drive and Aqua Lane, adjacent to the existing Marshan Lake Condominiums. The request is to change the land use category from Medium Density Residential to High Density Residential, and to plat the site as a planned unit development (PUD). A residential PUD requires only a conditional use permit under the 2003 ordinance, rather than a rezoning as before. This is the same site discussed previously when a comprehensive plan amendment was considered. The P & Z recommended denial of that application in August. The City Council then discussed it at a work session on October 22nd and indicated that they would not support it. The applicant subsequently withdrew that application. A question did arise at the work session about whether or not a PUD could accommodate a higher density than the Medium Density category allows (3 -6 units /acre). The PUD requirements are in Section 2, Subd. 10 of the zoning ordinance. The ordinance requires that a PUD comply with the density in the comprehensive plan. ANALYSIS The following is a summary of the of the proposal: Gross Site Area 4.05 Upland Area 4.05 Total Units 46 acres Gross Density 11.36 units /acre acres Net Density 11.36 units /acre • • Marshan Townhomes 2nd Addn. page 2 Land Use, Density, Zoning The table below identifies the existing land use and zoning as well as guided land uses for the area. Location Existing Land Use Guided Land Use Existing Zoning Site Single Family Home and Vacant Medium Density Residential R-4 High Density Residential North Marshan Lake Condominiums Medium Density Residential R -4 High Density Residential South commercial (Automotive Refinish Technol.) Performance Land Use R -1, Single Family Residential East Marshan Lake Condominiums Medium Density Residential R-4 High Density Residential West Lake Drive, Wenzel Farm townhomes Medium Density Residential R -3 Medium Density PDO The Marshan Lake Condominiums were approved in 1995, with the second phase approved in 1996. The City began work on a new comprehensive plan in 1996 -97. The future land use map in the comprehensive plan was created as part of the planning process. The comprehensive plan was approved by the City Council in 2002. The entire Marshan Lake Condominiums site and the remaining four -acres along Lake Drive is guided Medium Density Residential. This allows a density of 3 -6 units per acre. The existing condominium townhomes were built at a density of 6.4 units /acre, in accordance with the approved site plans. At its August 13, 2003 meeting, the P & Z recommended to keep the Medium Density classification on the site. The reasoning was that it could accommodate up to 6 units per acre, and this is more consistent with the existing neighborhood than a potential of up to 12 units per acre under a High Density land use classification. The concept plan presented with the comp plan amendment application showed 38 units on the four -acre site, a density of 9.5 u/a. This was viewed as inconsistent with the neighborhood. On October 22, 2003, the City Council discussed the application at a work session. The Council agreed with the reasoning of the P & Z, and indicated it would not support the request. The applicant subsequently withdrew the application. A question did arise at the work session about whether or not a PUD could accommodate a higher density than the Medium Density category allows (3 -6 units /acre). The PUD requirements are in Section 2, Subd. 10 of the zoning ordinance. The ordinance requires that a PUD comply with the density in the comp plan. Two passages are immediately relevant: • Marshan Townhomes 2nd Addn. page 3 A residential conditional use permit PUD may include a variety of residential units, including single family and multifamily units as long as it complies with the density requirements. Subd. 10.A., Purpose and Intent Densities. The maximum allowable density within an urban residential PUD shall be consistent with the density directives of the Comprehensive Plan. Subd. 10.D.3., Urban Residential Planned Unit Development Requirements The new application includes a PUD and a higher density than the concept plan submitted with the first application: 46 units, for a density of 11.36 units /acre. The applicant now asks for comprehensive plan amendment and CUP/PUD to allow the density to be higher. A PUD would be necessary for multifamily development in a shoreland area. As explained above, a PUD will not increase the density possibility. The applicant's reasoning for the higher density of this application is presented in a memo. In summary: "The proposed subdivision includes 46 dwelling units, as compared to 38 dwelling units previous shown with the concept plan. The resulting change in total units was based on the utilization of a dwelling/building footprint similar is scale and aesthetics as the Bruggeman (Miller property) development recently approved by the city of Lino Lakes.... "It is believed that the Community is far better off with the density on this particular site for many reasons. This is a very unique site with its current zoning classification. This density will have a much lower impact to the overall community, as this site has always traditionally been zoned high density. The concept plan for attached single family dwellings was well received by the nearby residents at the Planning Commission meeting. Additionally, it is possible that allowing density on this site based on its current zoning classification can help provide flexibility to the City by allowing a different density in another area." Excerpts From November 19, 2003 memo by Ronald G. Fuchs, Hokanson Development Zoning: The site is zoned R -4, a high- density zone. This is not consistent with the comprehensive plan's Medium Density classification. To address this inconsistency, either the comprehensive plan or the zoning should change. Based on the recommendation of the P & Z and the City Council work session discussions, the site should be rezoned to R -3. Staff has prepared an amendment to the zoning ordinance to rezone the site to R -3 to bring it into conformance with the comprehensive plan. The public hearing on the rezoning is scheduled for the January 14 P & Z meeting. • Marshan Townhomes 2nd Addn. page 4 The site is within a shoreland overlay district. The specific requirements relative to the proposed project are discussed below under "Preliminary Plat/PUD ". The shoreland ordinance requires a PUD for multifamily development in a shoreland overlay area. Growth Management: The City's growth management policy (Ordinance 01 -03) implements growth policies of the comprehensive plan. It establishes limits on the number of new units to be approved as well on the use of MUSA reserve. The site is within the existing MUSA, so the MUSA reserve limit is not applicable. The 147 units per year have been reached for both 2003 and 2004 (see attached table). This project would exceed the goal for 2004 by 45 %, which exceeds the 20% discretion provided by the policy. PRELIMINARY PLAT/PLANNED UNIT DEVELOPMENT Buildings, Units: The proposal includes four buildings. The two northern buildings have 10 units each. Another has 12 units, and the southern building has 14 units. This totals 46 units. All units are two -story. Each building is double - loaded. required proposed base lot area R -3: 24,000 sf R-4: 20,000 sf shoreland: 5000sf ample base lot width 100 ft 100+ ft between access drives, unit lot width 24 ft 32 ft unit size R -3: 920 sf 1400+ sf setbacks local street arterial street side yard rear yard 30 ft 40 ft R -3: 10 ft R -4: 20 ft 30 30 ft 40 ft 25 ft -- impervious -max. 65% -50% open space for PUD - shoreland: max 35% imperv. 50 %* height max. R -3: 36 ft R -4: 45 ft ? The proposal includes four buildings. The two northern buildings have 10 units each. Another has 12 units, and the southern building has 14 units. This totals 46 units. All units are two -story. Each building is double - loaded. • Marshan Townhomes 2nd Addn. page 5 Building materials include vinyl siding, wood shakes in gable ends, and a stone base. Under the current building and fire code, sprinklers are required for all structures of 8500 sf or greater. This includes garage area. All proposed buildings would need sprinklers. * The minimum open space for an urban PUD is 50 %. A memo from the applicant lists the total site area as 176,362 sf, and the impervious area as 88,181 sf. This is exactly 50 %. If the project proceeds, this calculation should be re- checked. The shoreland ordinance sets a maximum of 35% impervious in a shoreland area. The submitted information does not include building heights. It is unlikely that they exceed 36 feet, however. Streets, Access: Access to all buildings would be via private drives off of Aqua Circle. The drives are 24 ft. wide, back of curb to back of curb, with a driving surface width of approximately 22 ft. The Miller's Crossroads project uses these same dimensions for the townhome access drives. The existing Marshan townhomes have wider access drives: 28' with 26' drive surface width. The northernmost access drive would be shared with the existing townhomes on the north side of the site. That drive already exists: it was constructed centered on the property line. A shared driveway agreement is necessary to address this. Utilities, Stormwater Management: The City Engineer's memo is attached. Under PUD requirements, separate public utility services shall be provided to each unit unless exempted by the City Engineer. Where more than one (1) property is served from the same service line, a shut off valve must be located in such a way that each unit's service may be shut off and secured by the City, in addition to the normally supplied shut off at the street. The method of connecting the existing Marshan Townhome units to water has proven problematic and should be improved upon for any new units. The DNR noted in a phone message that water quality may not be adequately addressed • in the stormwater management design. Landscaping: The existing townhomes screen this site from the lake, so screening is not an issue as it might be for lakeshore property. The proposed landscaping is adequate. However, several species should be changed according to the Environmental Specialist's recommendations. ENVIRONMENTAL BOARD The Environmental Board reviewed the application on December 31.d. That board recommended denial of the project because of lack if information on surface water management and the medium density designation. The comments are attached. • Marshan Townhomes 2nd Addn. page 6 PLANNING & ZONING BOARD The P & Z held a public hearing on the application on December 10, 2003. The P & Z recommended denial of the application based on the findings listed in the resolution. OPTIONS 1. Deny the amendment to the comprehensive plan to change the land use category from Medium Density to High Density. 2. Deny the conditional use permit/planned unit development/preliminary plat. 3. Approve Resolution 04 -01 which: • denies the amendment to the comprehensive plan to change the land use category from Medium Density to High Density, and • denies the conditional use permit/planned unit development and development stage plan (preliminary plat). RECOMMENDATION Option 3, based on the findings listed in the resolution. This report is based on the following documents: • Addendum to Text Comprehensive Plan Amendment, Site Plan and Preliminary Plat Request, Ronald G. Fuchs, Hokanson Development, November 19, 2003 • Text Comprehensive Plan Amendment, Site Plan and Preliminary Plat Request, Ronald G. Fuchs, Hokanson Development, received October 28, 2003 • Certificate of Survey, November 19, 2003 • Existing Conditions, November 19, 2003 • Preliminary Plat, November 19, 2003 • Grading, Drainage and Erosion Control Plan, November 19, 2003 • Utility Plan, November 19, 2003 • Tree Preservation Plan, November 19, 2003 • Landscape Details, November 19, 2003 • Detail Sheets (2), November 19, 2003 Marshan Townhomes 2nd O) O CI 0 0 N TOTAL I N O CV CO O N O r CO N LO T N T r CO CV LC) O 0 0 N 0 1471 O O N O r p O N CO r T O O N dM' CO 75 I•■ O O N in n 103 o N CO 214 (9 co 1 45.6% CO O N N CO CO N 0 CO N N r r 0) r N N T- year end O 0 N Cn Cn E N 0- i.- Plat co 0 r O)CO N l0 OMNNr r 10 r- T I LOTS /UNITS !Development Name !approved prelim. plats 1 IStoneybrook I2nd Addn Century Farm North Ravens Hollow minor subdivision Tots IHaley Manor (10 new lots) Crystal Cove (proposed) C E w co 6 7 i m ILak-e-view Estates (2 new) Pheasant Hills Pres. 13th proposed: Justin's Preserve IMarshan 2nd Addn. total Iremaining of 147 exceeds target of 147 by percent CITY OF LINO LAKES RESOLUTION NO. 04-01 RESOLUTION DENYING AN APPLICATION FOR A COMPREHENSIVE PLAN AMENDMENT AND A CONDITIONAL USE PERMIT FOR A RESIDENTIAL PLANNED UNIT DEVELOPMENT AND DEVELOPMENT STAGE PLAN FOR THE PROPOSED MARSHAN TOWNHOMES 2ND ADDITION WHEREAS, Hokanson Development submitted an application for an amendment of the Lino Lakes Comprehensive Plan and a conditional use permit/planned unit development and development stage plan, and; WHEREAS, the Lino Lakes City Council makes the following findings: Findings 1. Hokanson Development has requested a comprehensive plan amendment. The request is to change the land use category from Medium Density Residential to High Density Residential. 2. Hokanson Development also has requested approval of a conditional use permit for a planned unit development (PUD) and a development stage plan/preliminary plat for the PUD. 3. The site includes four acres at the northeast corner of Lake Drive and Aqua Lane. The application includes 46 dwelling units, for a net density of 11.36 units per acre. 4. The comprehensive plan guides the four -acre site proposed for development and the existing Marshan Lake Townhomes site for land use category Medium Density Residential: 3 -6 units per acre. 5. A residential conditional use permit PUD may include a variety of residential units, including single family and multifamily units as long as it complies with the density requirements, as stated in the zoning ordinance, Section 2, Subd. 10.A., Purpose and Intent (for a planned unit development). 6. The maximum allowable density within an urban residential PUD shall be consistent with the density directives of the Comprehensive Plan, as stated in the zoning ordinance, Section 2, Subd. 10.D.3., Urban Residential Planned Unit Development Requirements. 7. The existing townhomes were built at a density of 6.4 units per acre. That is, the land use map shows the development at a lower density than how it was actually approved and built. • 8. The site is zoned R-4, High Density Residential. Under the current zoning ordinance, R-4 is intended for the High Density land use category: 6 -12 units per acre. 9. Therefore, the current R-4 zoning is not consistent with the current Medium Density land use category in the comprehensive plan. Such inconsistencies should be corrected by amending either the zoning or the comprehensive plan. 10. High Density of up to 12 units /acre is not consistent with the existing townhome neighborhood, which is 6.4 units /acre. Medium Density (6 units /acre) will allow development that will be very close to and thus consistent with the existing neighborhood. 11. The site should be rezoned to R -3 to be consistent with the comprehensive plan classification of Medium Density. 12. The Lino Lakes Growth Management Ordinance, Ordinance No. 01 -03 establishes a goal to limit new growth n the city to an average of 147 new housing units per year, with discretion to exceed this target by 20 %. 13. The proposed Marshan Townhomes 2 °a Addition would exceed the growth goal by 45% if it were final platted in year 2004. 14. The Planning & Zoning Board held a public hearing on the application on December 10, 2003 NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council hereby denies the application for an amendment of the Comprehensive Plan. BE IT FURTHER RESOLVED that the Lino Lakes City Council hereby denies the application for a conditional use permit/planned unit development and development stage plan. Adopted by the Lino Lakes City Council this day of 2004. ATTEST: Ann Blair, City Clerk John J. Bergeson, Mayor Resolution 04 -01, page 2 • • Memorandum DATE: December 5, 2003 TO: Jeff Smyser FROM: James E. Studenski, City Engineer RE: Marshan Lake Townhomes 2nd Addition Attached is the TKDA review dated December 5, 2003, of the submitted documents for the Marshan Lake Townhomes 2nd Addition site. The following comments must be addressed prior to final approval given for this project. Please contact me with any questions. 600 Town Center Parkway, Lino Lakes, Minnesota 55014-1182 Phone: 651 - 982 -2400 • Fax: 651- 982 -2499 • TDD: 651 -982 -2410 TKDA ENGINEERS • ARCHITECTS -PLANNERS MEMORANDUM To: Copies To: 1500 Piper Jaftray Plaza 444 Cedar Street Saint Paul, MN 55101 -2140 (651) 292-4400 (651) 292 -0083 Fax www.tkda.com James Studenski, City Engineer Reference: Marshan Lake Townhomes 2nd Addition City of Lino Lakes, Minnesota Comm. No. 12701 -002 From: Scott A. Brink, P.E. Routing: Date: December 5, 2003 The City of Lino Lakes has received plans providing for the construction of 46 residential units (townhomes). on a 4.05 acre parcel of property located on the northwest corner of the intersection of Lake Drive and Aqua Lane. According to the information provided, this proposed submittal is the last phase of the larger Marshan Lake project (a.k.a. " Marshan Lake Townhomes"). The following documents have been submitted for review: • 1. Narrative for Comprehensive Plan Amendment, prepared by Hokanson Development, Inc., and received by the City of Lino Lakes October 28, 2003. 2. Yield Plan - Comprehensive Plan Amendment dated November 19, 2003 from Hokanson Development, Inc. 3. Stormwater Pond Calculations, dated October 28, 2003 and November 18, 2003 from Schoell and Madson, Inc. Also included is a grading plan (labeled as Exhibit D), prepared by R. Nelson Engineering, dated September 25, 1995. 4. Existing and Proposed Site Plans, provided by Houwan Architects, dated October 28, 2003 and revised November 18, 2003. 5. Preliminary Plans (Sheets 1 -11) for Marshan Townhomes 2nd Addition prepared by Schoell and Madson, Inc., dated October 28, 2003, and revised November 19, 2003. These plans include a Certificate of Survey, Existing Conditions, Preliminary Plat, Grading Drainage and Erosion Control Plan, Utility Plan, Tree Preservation Plan, Landscape Details, and additional Detail Sheets. Full size and 1/2 size sets have been provided. • The following comments are provided at this time: 1. The plan essentially provides for the construction of 46 townhome units in 4 building units located between Lake Drive and Aqua Circle, and north of Aqua Lane. Access to the units would be from 4 individual driveways extending from Aqua Circle. Utilities (water and sewer) are proposed to be extended from Aqua Circle. No access to Lake Drive or work within the Lake Drive right of way is proposed. Therefore, it is not expected that any construction related permits from Anoka County will be required. However, because the property is adjacent to Lake Drive, review of the Preliminary and Final Plats by Anoka County will be required. - Marshan Lake Townhomes Review Page 2 December 5, 2003 City of Lino Lakes, Minnesota 2. For drainage of the site, the plan utilizes an existing storm sewer and ponding system to the east of the property. Because the site exceeds 2.5 acres in size, stormwater treatment must be provided in accordance with the most recent version of NPDES requirements. In addition, a review and approval by the Rice Creek Watershed District (RCWD) will be required. The drainage and stormwater detention and treatment system must be provided in accordance with previous comprehensive plans for the larger immediate area, and meet current regulatory requirements. Ponding calculations have been provided and are currently being reviewed. 3. Because the site area exceeds one acre, the development also falls under the new rules requiring an NPDES permit. The developer shall be responsible for obtaining this permit. This also includes the submittal of a Storrnwater Pollution Prevention Plan (SWPPP).to the City in accordance with NPDES requirements. Silt fence and erosion control details are provided on the plans and shall be installed accordingly. 4. Per the survey and existing conditions plan, several buildings including houses, barns, sheds, and a garage all exist on the site. Demolition, removal, and grading of the site will therefore be required. The Developer will be responsible for the complete removal of all buildings, foundations, underground and above ground items, capping of any existing utility connections and wells, and removal of any underground or septic systems that may exist. All debris and unsuitable material must be removed from the site. Any material imported to the site must be approved by the City Engineer. No soil or geotechnical report has been provided. It is recommended that the existing site soils and groundwater conditions be reviewed and verified prior to construction. Any imported topsoil, fill material, or granular materials for roadway and building foundation (material and source) must be approved by the City Engineer. 5. The plans provide building elevations. The lowest floor elevations must meet City of Lino Lakes requirements with regards to separation from adjacent high water elevations and groundwater levels. 6. The preliminary plat provides for standard drainage and utility easements (10 feet in width) around the perimeter of the property as required. In addition, standard 5 -foot wide drainage and utility easements must be provided along the interior property lines. 7. All utility work shall be performed in accordance with the City of Lino Lakes, City Engineers Association of Minnesota (CEAM) Specifications, and City of Lino Lakes building permit requirements. The plan proposes utilizing existing utility service stubs for each building (6 -inch sanitary sewer and fl- inch water services). An exception is Lot 3, where new stubs must be extended to the building from the existing mains on Aqua Circle. All street restoration must be restored per the requirements of the City of Lino Lakes. All sanitary sewer service pipe shall be SDR 26 or Schedule 40. Safety and traffic control during construction must be provided in accordance with the State of Minnesota Manual of Uniform Traffic Control Devices (MUTCD). 8. All utility extensions and streets /driveways proposed are considered private and will not be owned or maintained by the City of Lino Lakes. • Memo To: Jeff Smyser From: Marty Asieson CC: Michael Grochalla Date: December 8, 2003 Re: Environmental Board Recommendations /December 3, 2003 The Environmental Board made the following recommendations at the December 3, 2003 Environmental Board meeting concerning Marshan Townhomes 2 "d Addition: Recommendation was made to not approve based on lack of submittal - information on surface water approvals, lighting plans, and the intent of the zoning code specifying medium density multi family designation. Should the project go forward, than the project submittal should addressee: • Narrow driveways on the street side, and flare the driveway ends to accommodate two cars on the town home side. • Change Black Ash to Green Ash or one of the native oak species. Change Colorado spruce to White spruce. Change Austrian pine to White or Red pine. Change Autumn applause to, Green ash or Northern pin oak. • Modify the tree preservation plan to remove hazard trees and dead trees. Modify tree preservation plan to save ash grouping on NE side of project if possible. These trees . are located in a proposed drainage swale area, and if the swale design can be modified a bit, these trees could be saved. • The developer should escrow cash for one tree per building frontage on the boulevard. The developer should modify the landscape plan to allow enough room for these trees. • Page 1 7'4'3:1;1:I.,' 1'^'S:i J I `ii �+s.:l ova H ��.r ., 3 d'.�id "7 }, VW n E HOKANSON DEVELOPMENT ; INC. I;Opy HOKANSON DEVELOPMENT INCI 4 •; ' ---- °;', NOVEMBER 19, 2003 N°'! 1 9 2CO3 .s, M ADDENDUM TEXT COMPREHENSIVE PLAN AMENDMENT, SITE PLAN AND PRELIMINARY PLAT REQUEST AQUA LANE AND LAKE DRIVE MARSHAN LAKE SECOND The purpose of this narrative is supplement previously submitted information and to summarize information regarding the proposed Marshan Lakes development and comprehensive plan amendment. The information presented is meant to assist the City in the review of the applicant's submittal. The applicant is requesting to amend the comprehensive plan to allow the furthering of tiered residential development. This decision is driven by the applicant's desire to utilize four +1- acres of high - density lands, and a desire to maintain unique elements of the existing surroundings. By using the City's zoning ordinance, the proposed subdivision makes efficient and effective use of the land and is very compatible to the desirable characteristics and open space present on this and the immediate surroundings. Environmental protection, architectural guidelines, and land use controls would be assured through utilization of a homeowners association similar to existing Marshan Lake. The proposed subdivision includes 46 dwelling units, as compared to 38 dwelling units previous shown with the concept plan. The resulting change in total units was based on the utilization of a dwelling /building footprint similar is scale and aesthetics as the Bruggeman (Miller property) development recently approved by the city of Lino Lakes. As changes to plans are allowed through Article 2 Subd. 10.F.8.(e)(8) of the Lino Lakes Zoning Ordinance the following summarizes the minor changes set forth: 1. The northern most driveway has been revised to its current position which is split between the two adjoining Tots; 2. The middle driveway have been combined into one, previously the driveway had a "Y° configuration. The previous drive alignment increased maintenance costs for snow removal and hardscape improvements to this site; 3. Units and drives -have been rotated to provide for a larger buffer and open space area between units and street; 4. All structures maintain same building footprint area; 5. Creation of a larger contiguous open space area; and, 6. Total area = 176,362 square feet, Impervious Area = 88,181 square feet, Driveways = 39,218 square feet, Buildings = 48,963 square feet, and Pervious Area = 88,181 square feet We understand that the City is encouraged to maximize density within the MUSA. Our amendment to the Comprehensive Plan greatly meets the general needs of the City, 9174 lsanti Street N.E., plaine, Minnesota 55449 (763) 786 -3130 • Fax (763) 784 -9136 • Metropolitan Council and enhances the density on this site. It is believed that the Community is far better off with the density on this particular site for many reasons. This is a very unique site with its current zoning classification. This density will have a much lower impact to the overall community, as this site has always traditionally been zoned high density. The concept plan for attached single family dwellings was well received by the nearby residents at the Planning Commission meeting. Additionally, it is possible that allowing density on this site based on its current zoning classification can help provide flexibility to the City by allowing a different density in another area. We hope this summary will help in the consideration of the proposed amendment. We are very pleased to be able to offer affordable and highly desired residential units within Lino Lakes and request the City show their support for this amendment at Planning Commission and City Council. Please contact me with any additional questions or comments that you may have. Sincerely, Ronald G. Fuchs Hokanson Development CC: Thomas Zappia Roger Hokanson Rollin Crawford ENC: Plan Sets Yield Plan 2 FILE Copy NOV 1 9 2003 1 Chi Y 4. HOKANSON HOKANSON DEVELOPMENT INC. DEVELOPMENT INC. DEVELOPMENT,. INC. TEXT COMPREHENSIVE PLAN AMENDMENT, CONDITIONAL USE PERMIT, PLANNED UNIT AND PRELIMINARY PLAT REQUEST MARSHAN LAKE SECOND Request: Zoning: Applicant: Property Owner: Request to re- designate medium density land to high density lands, site design review and preliminary plat for 46 dwelling units in that portion of Lino Lakes that is generally located north of Aqua Lane and east of Lake Drive. R-4, High Density Residential Ronald G. Fuchs 9174 Isanti Street NE Blaine, MN 55449 763.786.6177 763.784.9136 - fax Hokanson Family Partnership 9174 Isanti Street NE Blaine, MN 55449 Location: The property is located generally north of Aqua Lane and east of Lake Drive ATTATCHMENTS Preliminary Plat Site Plan Landscape Plan Architectural and Elevation Drawings APPLICABLE CRITERIA: SECTION 2. ADMINISTRATION Subd. 1. Administration: Amendments and Rezonings Subd. 2. Administration: Conditional Use Permits Subd. 6. Site and Building Plan Review Subd. 10. PUD, Planned Unit Development SECTION 3. GENERAL PROVISIONS Subd. 3. General Parcel, Lot and Yard Provisions Subd. 4. General Building and Use Provisions Subd. 5. Off-Street Parking Marshan Second Comprehensive Plan Amendment, CUP, PUD and Site Plan Request October 28, 2003 OCT 2 8 z o3 9174 Isanti Street N.E., Blaine, Minnesota 55449 (763) 786 -3130 a Fax (763) 784 -9136 Subd. 11. Drainage SECTION 4. DISTRICT PROVISIONS Subd. 1. General Zoning District Provisions SECTION 6. RESIDENTIAL DISTRICT Subd. 6. R-4, High Density Residential District SECTION 9. SPECIAL DISTRICTS Subd. 3. PUD, Planned Unit Development District BACKGROUND & REQUEST: 1\4�1- s OCT 282003 czy Request of an amendment to the 2002 City of Lino Lakes Comprehensive Plan to allow the development of the last phase of Marshan (a.k.a. the "Marshan Lake Townhomes") comprising 46 dwellings. The approximate four -acre site is situated on R4 High - Density Residential zoned lands, portions of which were previously developed as an attached 134 unit residential development. Currently the site is partially developed with 2 older single family homes and number of out buildings. The site is a prime in -fill site surrounded by commercial developments to the south, phase one of Marshan townhomes to the east and north (Tier 3 density of 14.6 units per acre), higher density Wenzel townhomes to the west (density of 10 units per acre), and existing residential further to the west and north. The site is constrained by several existing features including Lake Drive, an arterial street, to the west and Aqua Lane to the south. These constraints prohibit street connections to the west by limiting potential connection locations to Lake Drive. To the north, is a 5 acre park (3+ acres dedicated as part of Marshan townhomes) and pedestrian connections to Marshan Lake to the east. As part of the initial review process, the site noted the future continuation of Marshan with access onto an existing internal street. This proposed four -acre extension of Marshan has been designed to include structures with ample open space separating each structure. Upon development of this tier, the site will be fully developed. The overall goal of the project has been to design an attached single - family complex that meets or exceeds the intent of many of the principles and policies of city plan. The project has been designed around an intemal drive, built to City standards, parklands previously dedicated as part of it's initial filing, Marshan Lake and storm water improvements all built as part of the initial •Marshan development. The plan also includes pedestrian walks with lawn and trees. The continuation of the last phase of Marshan includes attached single - family residential buildings similar in scale and setback to developed Marshan town homes. Marshan was initially developed with tiered density allowances . of up to fifteen (15) dwellings per acre as allowed by the R4 zone, this phase will have an approximate density of eleven (11.35) dwellings per acre. Thereby, with just over eleven dwelling units per acre, it complies with current R4 zone Marshan Second Comprehensive Plan Amendment, CUP, PUD and Site Plan Request October28, 2003 2 requirements allowing up to 12 dwelling units per acre. For comparison, the R -3 District permits up to 6 dwellings per acre. The proposed density with this application is in balance with surrounding areas such as Wenzel Townhomes to the west, which provides approximately 10 . dwelling units per acre and Marshan Lake CIC 27 Tier 3 provides nearly 15 dwelling units (14.6) per acre. The proposed site plan is also within Shoreland Management Overlay Ordinance provisions which allow up to 15 dwelling units per acre (1 dwelling per 2,900 square feet of area). In 2002 the site was re- designated to medium density from the previous designation of high density. Due to recent developments, the re- designation of the subject lands from high - density posses future and current issues since they were developed to R4 standards. Hence, this re- designation causes the potential of severe financial hardship due to their non - conforming nature. The following include the rational and basis of our request: (1) Sets to accommodate the adopted goals and density requirements of the adopted Livable Community Goals of Resolution No. 98 -175. (2) The change conforms to all criteria imposed by applicable goals and policies of the comprehensive plan in Tight of its intent statements. (3) The site is bounded by higher - density development to the north, east and west and commercial development to the south. (4) The proposed change is logical and harmonious with the land use pattern for the greater area as shown on detailed and general plan maps. (5) The omission of Marshan Lake townhomes in the Comprehensive Plan does not recognize Marshan Lake development on all maps and text (i.e. data pertaining to Marshan is omitted on pages 7, 9, 13, 57, 109, 123, 125 and others; Marshan site improvements are noted on pages 69, 75, 105 and others). (6) The effect of the proposal on the neighborhood, the physical characteristics of the subject property, and public facility improvements and services: improvements required of Marshan first phase. (7) Utilizes existing public facilities; thereby, does not cause wasteful investment of public resources. (8) Improves on the variety of housing choices. (9) Developed and patterned as part of a phase determined not to be environmentally detrimental. (10)Rejuvenates a deteriorated site. (11)Assures that growth is accompanied by adequate infrastructure. Marshan Second Comprehensive Plan Amendment, CUP, PUD and Site Plan Request October 28, 2003 g';',1.---;161..;.';',1"11-::f.1 OCT 2 ; 2003 cITY rrj2JJ ^I 3 • (12)Relatively small in terms of the number of units in relation to existing Marshan project. It is the last phase of an existing R-4 Development. • • POLICIES AND DISCUSSION SECTION 2. ADMINISTRATION Subd. 1. Administration: Amendments and Rezonings. The Planning and Zoning Board shall consider possible adverse effects of the proposed amendment. Its Judgement shall be based upon, but not limited to, the following factors: 1. The proposed action has been considered in relation to the specific policies and provisions of and has been found to, be consistent with the official City Comprehensive Plan. Discussion: The City of Lino Lakes Comprehensive Plan sets forth several policies and objectives that generally apply to residential development within- the City of Lino Lakes. The specific standards and approval criteria set forth in the Lino Lakes Zoning Ordinance, Section 1 — Title /Application/Rules Subd. 1 Title and Application, implement the Comprehensive Plan. The Lino Lakes Zoning Ordinance governs lot size, lot dimensions, yard setbacks, location of driveways, specifications of mandated improvements and all other development standards. Additionally, the Lino Lakes Zoning Ordinance sets forth the procedures for accepting land use applications and the process for decision - making. In relation to specific policies and provisions of the Comprehensive Plan, Marshan is consistent with the following objectives: Natural Environment: the development of this tier of Marshan affirms; due to it's proximity to Marshan Lake and previous tiered density allotment: is responsive to stewardship of the natural environment; excels in environmental design and conservation; and develops sufficient open space, i.e. buffer strips, pedestrian ways to /from Marshan Park. It was found that Marshan first tier complied with State of Minnesota Shoreland requirements that were more restrictive than the Lino Lakes Shoreland Ordinance provisions. Marshan improvements and provisions were taken and adhered to through the city review process by means of approval of it's Wetland Delineation Report, storm -water retention facilities, buffering strips and Shoreland Management guidelines. Through development of storm - water facilities for the entire Marshan site, density allotments, buffering, open space and park dedications, the city previously determined that Marshan would not be environmentally detrimental. The development of the last phase of Marshan will follow the same standards and practices. Growth Management: the last teir of Marshan assures that growth management is accompanied by adequate infrastructure through previous dedication and development of streets, pedestrian ways, park lands, landscaping, and storm drainage /retention facilities. Marshan will contribute to the desire of complementing urban densities adjacent to Lake Drive /135, similar to "The Village" objectives while reducing the potential of dispersed growth Marshan Second Comprehensive Plan Amendment, CUP, PUD and Site Plan Request October 28, 2003 OCT 2 8 2003 4 not conducive to Comprehensive Planning efforts. Cities typically request that future developments be shown as part of master planning effort; the development of this phase of Marshan was noted on numerous documents and reports reviewed by the city. Land Use: in December 1998 the city of Lino Lakes adopted Resolution No. 98 -175, a resolution establishing Livable Community Goals; whereas, the City agreed to establish affordable and life -cycle housing goals by allowing multiple family densities of 10 -12 dwellings per acre. The Marshan site plan provides a solution and an infill redevelopment opportunity; the city of Lino Lakes Comprehensive Plan embraces and encourages such infill. Marshan blends in with the existing and surrounding land uses and promotes compact development along a major circulation corridor. Marshan has been designed with consideration to the visual character and the experience of the citizens who will use the street system and adjacent properties. The use of the dwellings, open space, parks, Marshan Lake, pedestrian ways, public facilities, and the layout of the street network will contribute to the character, form, and scale of the city. The Marshan site plan integrates the recently adopted housing variety guidelines to create visual interest as well as create a variety of people /residents to better blend with the greater surroundings. Transportation: due to its proximity to schools, parks and commercial activities, the physical organization . of Marshan supports the framework of transportation alternatives that maximizes access and mobility, while also reducing the dependence of only one means of transportation. Marshan has been designed and the second phase will complement and minimize conflicts between transportation modes. Marshan through it's interconnected street pattem, continues to adhere to the goal of reducing long street lengths of repeating architectural forms and introduce changes in the architectural massing and design elements as well as orientation. The overall street pattems /network (auto, pedestrian, and bicycle) will provide strong conditions between sub - neighborhoods /amenities as well as surrounding neighborhoods and commercial uses. It is compatible with surrounding land uses and meets the needs of the users. The .city of Lino Lakes has previously found that Marshan ensured that adequate streets were built for the movement of people that maintained the integrity of existing streets. Dedications and investments were contributed to ensure that this phase would support the demands of travel. The city determined that Marshan met the level of service standards required for high - density development to occur on this site. Community Facilities: Marshan meets the intent and desires of Lino Lakes comprehensive planning efforts and needs. Grading, drainage and utility plans for Marshan first phase were designed, reviewed and were intended as part of a multi- phased. residential development. Upon review it was previously determined that public and private facilities (streets, sewer and water mains, stubs, storm pond, and et cetera) were in place and /or built as part of Marshan first phase. Further, development of Marshan will ensure that those public investments not be underutilized resulting in wasteful investments of public and private monies. Marshan Second Comprehensive Plan Amendment, CUP, PUD and Site Plan Request October 28, 2003 OCT 2n2003. CITY C:77 5 Administration: the current comprehensive plan proposes land uses not compatible with recent land developments being non - conforming in nature. The current application as designed complies with applicable criteria imposed by current zoning guidelines. 2. The proposed use is or will be compatible with present and future land uses of the area. - Discussion: Marshan has been designed to be integrated as an integral part of the broader community structure. Marshan is located in an area that provides access to most things a resident or household need on an everyday basis. Marshan was designed and will be built as part of the shared facilities initially constructed with the first phase of Marshan. Marshan as designed fits in conjunction with public facilities, streets and pedestrian ways, open spaces and the natural environment. The Comprehensive Plan encourages and promotes compact development pattems within well- defined . Marshan accomplishes the objectives of the Comprehensive Plan by directin growth at an area desired for re- development, increases tax base while reducing the dispersed growth not conducive to policies outlined by the Comprehensive Plan and cohesive community development. Marshan focuses on higher density compact development along a major circulation route and is consistent and compatible with adjacent land uses. With development of the second tier of Marshan, the neighborhood maintains and fits within the greater context of Lino Lakes. It is joined to existing community facilities, employment areas, public amenities, and provides compact growth within the City's established MUSA boundary. 3. The proposed use conforms with performance standards contained herein. Discussion: Marshan has been designed to meet the requirements outlined in the General Provisions of the Zoning Ordinance. The architectural and design philosophy of Marshan has been and continues to be the creation of a strong sense of place for the neighborhood. With a focus on overall open space and density, Marshan provides and will continue to provide a great living environment. The development of Marshan complies with the design and construction standards set forth in following guidelines of Section 3 of the Zoning Ordinance: a. Building locational and separation requirements are met (setback from Lake Drive, setbacks from the property lines /local road, and building to. building). b. Unit width will be a minimum of twenty -four (24) feet. c. Illustration of exterior building materials and colors including the provision of decks, porches, or additions to the maximum extent possible. d. Gable roofs having an eighteen (18) inch roof overhang. e. Exterior Building Finish: architectural elements and features with integrally textured facade materials and sloped roofs as outlined by City standards. f. Each unit will have two -stall garages. - g. Homeowners' association will be established. h. Parking setback and drives meet code standards: a minimum of 21/4 parking spaces will be provided for each unit (2 garage, 2 drive (46 X 4 = 184) 104 required. The architectural design intent is to improve the overall street scene through de- emphasizing the garage with a balanced facade. With a high level of detail focusing on the streetscape and landscape design, Marshan will improve the overall residential streetscape through architectural Marshan Second Comprehensive Plan Amendment, CUP, PUD and Site Plan Request -- 6 October 28, 2003 OCT 28233 0M' OF 1..No i..•'•; " ' • guidelines, interesting street pattern and a formalized landscape treatment for street plantings and open space areas. 4. The proposed use can be accommodated with existing public services and will not overburden the City's service capacity. Discussion: the City to ensure the adequate provision of facilities, required that Marshan invest in sewer stubs, water stubs, drainage facilities and transportation improvements to support increased demands that the site would create. Marshan is situated in an area that affords higher density residential densities due to close proximity to non - residential land uses. Adequate improvements were installed to help alleviate and mitigate traffic concems as well as provide altemative modes of transportation. The overall open space plan creates destination or target areas for pedestrians to minimize automobile trips and encourage social interaction. Marshan provides for the integration of varied residential densities and fits well with demand management plans that support effective transit, an efficient roadway system and alternative transportation modes. Past improvements insure that this development phase occurs as to not overburden the City's service capacity; whether, fire, life safety, storm, water, vehicular or pedestrian. Marshan allows for compact urban development, re- development of lands into higher use property, increased tax, an interconnected roadway system, open space, utilization of MUSA; wherein, reinforcing the principles desired of future development in Lino Lakes. 5. Traffic generation by the proposed use is within capabilities of streets serving the property. Discussion: Marshan's streets conform to City street standards. Marshan was designed to accommodate it's unique characteristics, such as the importance of Marshan Lake, the distinctiveness of the sites pedestrian trail system, the accommodation of the neighborhood concems, in tum providing vehicular and pedestrian safety, accessibility and maintenance requirements. The street system has been reviewed and approved to ensure the consideration of physical features, while being functional, safe and visually appealing. Marshan implements a balanced and an ideal land use pattern, building placement and sufficient off- street parking areas. Marshan's streets have been and will continue to be an integral extension of the community. The layout is simple, interconnected, direct and avoids circuitous routes. Marshan affords and ensures the provisions of adequate facilities for the movement of people and goods while maintaining the integrity of existing streets while. minimizing travel- related impacts within residential neighborhoods due to close proximity to schools, commercial and transportation opportunities. Section 2. Subdivision 2. Administration: Conditional Use Permits. SECTION 2 Subdivision 6. Site and Building Plan Review. SECTION 2 Subdivision. 10. PUD, Planned Unit Development. Section 9 Subdivision 3. PUD, Planned Unit Development District Marshan Second Comprehensive Plan Amendment, CUP, PUD and Site Plan Request October 28, 2003 OCT 2B2CQ3 Chapter 1102 - Shoreland Management Overlay Ordinance Discussion: The submitted plans indicate meeting City standards to ensure conformance to City standards. The plan balances existing development patterns with the surrounding areas, as this phase provides approximately 11 dwellings per acre. The proposed density 11.35 dwellings per acre, balances and transitions with surrounding areas as Wenzel Townhomes provides approximately 10 dwelling units per acre, while Marshan Lake CIC 27 Tier 3 provides nearly 15 dwelling units (14.6) per acre. The proposed site plan is also within Shoreland Management Overlay Ordinance provisions allowing up to 15 dwelling units per acre (1 dwelling per 2,900 square feet of area). General Site Plan Information: Lot Areas: Lot 1 Block 2 36,515.14 square feet (0.84 acres) Lot 2 Block 2 36,278.08 square feet (0.83 acres) Lot 3 Block 2 41,561.49 square feet (0.95 acres) Lot 4 Block 2 62,007.37 square feet (1.42 acres) Setbacks: 40 feet from public streets arterial 30 feet from non - arterial street 30 feet from perimeter of site 18 feet from private drive to garage doors 25 feet building separation Private drives are 24 feet - back to back of curb. Soil Type: ZMA, ZMB Zimmerman Fine Sand. Silt fencing will be used around the perimeter of the entire site. It will serve as the tree protection fence along the western edge. The fence will be identified for tree protection where needed. As a previous farm site, the property is relatively flat with few trees. There will be minor grade elevations around the homestead area. The development would require grading the interior area of the site however with minimal excavation. The existing trees are also concentrated around the home and along the western edge. The proposed plan would preserve approximately 20 of the trees along Lake Drive plus add a variety of trees on the western edge (as a buffer strip) and within the site as shown on the landscape plan The site will drain west to east with storm water entering the city storm sewer system within Aqua Circle. Two new storm drains will be added on Aqua Circle. In the NW and SW corners minor drainage will occur to the west as it currently exists. Marshan Second Comprehensive Plan Amendment, CUP, PUD and Site Plan Request 8 October 28, 2003 OCT 2,, 8 2003 • Low floor elevations are: Lot 1: 900.4 Lot 2: 900.8 Lot 3: 901.6 Lot 4: 901.8 The site plan utilizes a more efficient use of land and maximizes the smaller networks of utilities and streets; thereby, lowering development costs and public investments and provides the integration and coordination of land parcels. SUMMARY Marshan provides the framework for development of an exemplary higher - density residential neighborhood in the city of Lino Lakes. Marshan is ideally located to provide within its boundaries and adjacent employment and commercial districts all the elements of a high quality urban neighborhood within Lino Lakes. The Marshan development plan meets the general compliance criteria per the Zoning Ordinance and supports many of the principles and policies of the Lino Lakes Comprehensive Plan. Marshan provides the opportunity to create a livable and sustainable community that offers its residents choices in their lives in the context of a well - defined, compact urban community. - Marshan Second Comprehensive Plan Amendment, CUP, PUD and Site Plan Request October 28, 2003 OCT 2 8 2003 9 • •itEHABILITATM'is• .,'CENTER•: . r2 1 1; • • - . ... • 2 6 f0 2 .3 4 12 'J• 's WOW (C.S.A.H. 4 1 Ra MEADOW APOL ,..:. T 2 n:N(YMOME'1 1 ( �. .••. I�1!®III11III. _. 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WO g d 9 d Lt got '.9 to -9Z -01 �qa • �.wR'U.mt a.m..rw w•�n • ..11.. w. w.Po W...q.aw up 40 Pw NY..Po..N I DECIDUOUS TREE 1- z 1❑ z 000 0200:JM0unN P•jwd 010 LL'ot laws LBBHS -iniaa : 0i —l9 n•••uo,w v.•. it 11w•-1•• X11110 • HU •M•111 TI •••1• Nw1q 1011 •ouj .4uewdouenea uosueioI 83 CONCRETE CRADLE PIPE BEDDING •.. ••a�11»s • 00l0 nN� • .41.11.3 —�— �T�Id 11uN••+11• • Cul•••11Au3 "DUI 'UOSpe f +g patios 8 11111 0 ,- Et ezs .Jsooa•o :40 ux•g0 �s c•uq•.a 1.1.1 3115 caun • :18 :uwkwfa �n.a •u•i•Wa 1 hO x•^�t ..p.M Y+•pw/M9 Fl9.•I•d P.RTI• ru•I W M 911 ..1...n u Vn /..• h o •+4•d w wp TRW Apu a /q•p I 4, 3 4 ig $ *$ G L1.0-1•9a0a -'.m..N aNvd ms I p44 wws -m •1.0 133H3 11Y13O +01••49 srwoa y i. 1 j PLL .. 11•110.1141 11•110.1141 wo :.aeaaV••■•N ••Wd Otte -.at •ru reraa Nw..sons T• •••na 0•01.0 rue •oul 'Zuewdolenep uosue „ol,{ 0.•q ».w•e •e••••••n••a • MM.J. iwr — — r.mond • aW+•s • ay.••■•.3 *DUI `uospew vS peoyag ji 0 N w N CL • • a u.•+a ae ••an•a NV, US .0/•1 /11 :wMw••o :n•o •.amMu 10 -0Z -01 '0 NP W••0.00..1•.• I t ' 1 1 1 11 jil j ry 3 1 01 an iiis ' ., P'- • R 7�I c' ' : a N g €t�I � AA! — 1: I. NIA 30 !i _I • a u.•+a ae ••an•a NV, US .0/•1 /11 :wMw••o :n•o •.amMu 10 -0Z -01 '0 NP W••0.00..1•.• • AGENDA ITEM 7 E STAFF ORIGINATOR: C. C. MEETING DATE: TOPIC: VOTE: BACKGROUND Jeff Smyser January 12, 2004 Resolution 04 -02 • Preliminary Plat • Variance for Lot Depth • Allocation of MUSA Reserve Acres Justin's Preserve, White Pine Road 3/5 Carpenter Homes has requested approval of a preliminary plat for Justin's Preserve. This project involves splitting an existing fourteen -acre parcel into two lots of four acres and ten acres. Under the current subdivision ordinance, the creation of new lots on city sanitary sewer requires a plat rather than a minor subdivision. This application highlights an unusual situation that should be corrected. The existing house on the property, 171 White Pine Rd., is connected to city sanitary sewer and water. However, it is not within the MUSA. It should have been included in MUSA when it connected to the utilities. This also is the case with the 90' x 170' lot at 173 White Pine Rd. Neither of these properties is in the MUSA although both are connected to utilities. This should be resolved now by allocating MUSA reserve. The area being platted includes approximately four acres of upland. The smaller lot, which is not included in the plat application, is 0.35 acres. To accommodate the proposal, the following approvals are necessary: 1. Preliminary plat 2. Variance for lot width: 70' instead of 85' 3. Allocation of 3.7 acres of MUSA reserve ANALYSIS The following is a summary of the of the proposal: Gross Site Area 14.02 acres Upland Area 3.9 (approximation) Total Lots 2 Gross Density 0.14 units /acre Net Density 0.51 units /acre • Justin's Preserve page 2 Comprehensive Plan, Land Use and Zoning The table below identifies the existing land use and zoning as well as guided land uses for the area. Location Existing Land Use Guided Land Use Existing Zoning Site residential Low Density Sewered Resid. R -1 North Baldwin Lake Public /Semi -Public PSP South residential Low Density Sewered Resid. R -1X East residential Low Density Unsewered Resid. R -1 West regional park reserve Public /Semi- Public PSP Growth Management: MUSA Reserve: The comprehensive plan and the growth management policy establish a specific number of MUSA acres for residential growth for stage one (prior to year 2010). The MUSA reserve was calculated based on a specified amount of growth in specified areas. That estimate did not anticipate growth resulting from creating new lots on existing sewered property. The Growth Management policy designates 36 acres of MUSA reserve for residential development each year. The residential MUSA reserve for 2003 has been allocated. There are 3.7 acres remaining for 2004. The table below lists the residential MUSA reserve status. The site is guided and zoned for sewered residential uses, and it is in a Stage 1 (pre -2010) area. The Justin's Preserve site includes approximately 3.9 acres of upland. The upland for Lot 2 is shown on the survey: 2.36 acres. It is not shown for Lot 1: a quick estimate is about 1.5 acres. The lot next door is 0.35 acres, for a total of about 4.2 acres. The lot next door is connected to city sanitary sewer and water, as is the existing house on the Justin's Preserve site. Neither is in the MUSA. Growth Management, Units/Year: The table at the end of this report shows the status of the staging plans for final platting new residential units. The limits for both 2003 and 2004 have been exceeded. However, one more lot for 2003 would exceed the 147 limit by only 2 lots, or 1.4 %. One more lot for 2004 would put the total at 22 over the target, or 15% over (it is at 14% now). The City Council has the flexibility to exceed the limit by 20% without amending the comprehensive plan. Neither the comprehensive plan nor the growth management policy anticipated the Justin's Preserve situation. One option would be to approve the new lot for 2003 conditioned upon final platting not before 2004 for the MUSA allocation. Or, put it in completely in the 2004 column • and allow the total lots to go to 15% over the annual target. Much of the upland on both Lots 1 and 2 is not usable for additional lots so 4.2 acres of MUSA is not necessary. There are 3.7 acres of MUSA available for 2004. It's an odd situation with existing homes connected to utilities but not in the MUSA. Using the 3.7 acres would clean up the situation. • Justin's Preserve page 3 Another option is to deny the application because it exceeds the 147 limit. This would prevent the property owner from selling a lot until 2005. Preliminary Plat/Development Stage Plan Lots: The new lot, Lot 2, will be 3.86 acres, with 2.36 acres of upland. Lot 1, with the existing house, will be 10.16 acres, with approximately 1.5 acres of upland. These meet the minimum lot area. Variance: Lot 1 has only 69.95 feet of road frontage at the setback line. (Lot width is measured at the setback line.) Lot 2 has about 140' of width at the setback line. The odd configuration of the existing lot frontage at the comer of a road creates an unusual situation. Moving the proposed lot line to the east may create problems fitting a driveway between the new lot line and the existing wetland. Shoreland: Baldwin Lake is a "recreational development" lake under the shoreland overlay ordinance. Minimum lot size is 20,000 sf with an 80' lot width. The proposed lots are large enough, though the lot width variance would be needed for Lot 1. Structures on sewered lots must be set back 75' from the ordinary high water level of 883.1. The proposed house pad meets this requirement. Streets, Access: No new streets are needed. An existing driveway would be moved to remain completely on Lot 1. A new driveway will be needed for Lot 2. The driveways must be five feet from a property line. Parks: The subdivision ordinance includes park dedication requirements. Park dedication is $1665 per residential unit, less any land dedication. There is no land dedication needed, so the park dedication will be $1665. Anoka County owns property that abuts the road on the west side of Rohavic Oaks 2nd Addition. The Anoka County trail map shows a future trail connecting to White Pine Road west of the site of the proposed plat. The proposed new house lot will not affect that future trail. Utilities: The existing house is connected to city water and sanitary sewer. The new house will connect as well. Grading and Stormwater Management: Wetlands cover the northern portion of the site. Drainage and utility easements will cover the wetlands. Easements also will be platted along all the property lines that do not run into wetlands. A Rice Creek Watershed District approval will be needed. • • Justin's Preserve page 4 Power Line Easement: There is an existing power line running along the southern edge of the property. There is a blanket easement over the entire property. The applicant is working on confining that easement. This will need resolution for final platting. ENVIRONMENTAL BOARD The Environmental Board did not review the project. PLANNING & ZONING BOARD The P & Z held a public hearing on the application on December 10 and recommended approval with the conditions listed below and in the resolution. CONDITIONS OF APPROVAL Approval of the project should include the following conditions: 1. Lot 2 shall connect to city sanitary sewer and water. 2. The final plat shall not be approved prior to 2004, when 3.7 acres of MUSA reserve is available. 3. Issues discussed in the City Engineer review memo must be addressed to his satisfaction. 4. Park dedication of $1,665 shall be paid. 5. The powerline easement must be confined prior to approval of the final plat by City Council. 6. Approval of the plat includes approval of a variance to allow a lot width less than 80 feet for Lot 1, as shown on the preliminary plat. 7. Approval by the Rice Creek Watershed District must be obtained prior to final plat approval by the City Council. OPTIONS. 1. Approve Resolution 04 -02, which approves the following: a. Allocation of 3.7 acres of 2004 MUSA reserve b. Variance for lot width on Lot 1 c. preliminary plat • 2. Return to staff with direction. RECOMMENDATION Option 1 This review is based on the following plans and information: Justin's Preserve page 5 Preliminary Plat (Existing Conditions and Preliminary Plat, November 7, 2003 Preliminary Grading, Erosion Control and Utility Plan, November 7, 2003 • • J H 0 F— O N Li) N r. CO C6 0 r o) 0 0 co O O N N. 0 0 N (D O O N O O O N et 0 O N C) O O N O co O (O RESIDENTIAL MUSA ALLOCATION O co cd C6) r O CO (7) 0) O N O (O co r N M T annual target O 0 O O Q0 N Cr) O ci t1 O O 0 co O (7) CV N C C E 0 0) T N F z 0 J d' r N O m E 0 N 0 r 0) a) 0. 0J O O N )Nnd N ENO MIN r N L) Phasing plans by year (lots /units to be final platted) CD 0 0 N O r 1 CO 0 0 N O I� ti O O N cr) M M co ' (O 0 0 N CY) '4' N c ) 751 O 0 0 N N LL) r L() CY) 0 r et. O O N CEO LOf) dam' ^ COO r Ch 0 O N LC) CO N O CO N N r 0) 7- 20021 r L() r Ln E ^L f/1� IL 2491 CO Li) 0 r C1) N L() r N T 1. Development Name approved prelim. pia 'Century Farm North 3 O O = C C 0 as = minor subdivision lotsl Haley Manor (10 new Crystal Cove (propos C ca N Q; p; m Lakeview Estates (2 Pheasant Hills Pres. proposed: Justin's Preserve O d' r N O m E 0 N 0 r 0) a) 0. • • CITY OF LINO LAKES RESOLUTION NO. 04-02 RESOLUTION APPROVING THE ALLOCATION OF 3.7 ACRES OF MUSA RESERVE AND A PRELIMINARY PLAT AND LOT WIDTH VARIANCE FOR JUSTIN'S PRESERVE WHEREAS, Carpenter Homes submitted an application for a preliminary plat and variance, and; WHEREAS, the Lino Lakes City Council makes the following findings: Findings 1. The site includes 14 acres on the south side of Baldwin Lake on White Pine Road, its current address is 171 White Pine Rd., and its current PID is 31 31 22 24 0005. 2. The Justin's Preserve application includes dividing the property into two lots of approximately four and ten acres. 3. The existing house on the site is connected to municipal sanitary sewer and water but the property is not within the Metropolitan Urban Service Area (MUSA). 4. The adjacent property at 173 White Pine Rd., PID 31 31 22 24 0004, is approximately 0.35 acre, is connected to municipal sanitary sewer and water, but is not within the MUSA. This property is shown as an exception on the preliminary plat. 5. The City's growth management policy, described in Ordinance No. 01 -03, establishes a goal for MUSA reserve allocation for each year, with some flexibility. There are 3.7 acres of MUSA reserve remaining for year 2004. 6. The City's growth management policy, described in Ordinance No. 01 -03, establishes a goal for residential growth each year, with some flexibility. The approval of one new lot in the Justin's Preserve application would result in surpassing the 2003 goal by 1.4% or, for 2004, 15 %. Both are within the discretionary flexibility limits provided by the policy. 7. The Planning & Zoning Board held a public hearing on the application on December 10, 2003. NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council hereby allocates 3.7 acres of MUSA reserve to the Justin's Preserve site and the adjacent exception property at 173 White Pine Road. • • BE IT FURTHER RESOLVED that the Lino Lakes City Council hereby approves the preliminary plat and a lot width variance, subject to the following conditions: 1. Lot 2 shall connect to city sanitary sewer and water. 2. Issues discussed in the City Engineer review memo of December 4, 2003 must be addressed to his satisfaction. 3. Park dedication of $1,665 shall be paid. 4. The powerline easement must be confined prior to approval of the final plat by City Council. 5. Approval of the plat includes approval of a variance to allow a lot width less than 80 feet for Lot 1, as shown on the preliminary plat (69.85 ft.). 6. Approval by the Rice Creek Watershed District must be obtained prior to final plat approval by the City Council. 7. This review is based on the following plans and information: Preliminary Plat (Existing Conditions and Preliminary Plat), November 7, 2003 Preliminary Grading, Erosion Control and Utility Plan, November 7, 2003 Adopted by the Lino Lakes City Council this day of , 2004. Al 1'EST: Ann Blair, City Clerk John J. Bergeson, Mayor Resolution 04 -02, page 2 • Memorandum DATE: December 4, 2003 TO: Jeff Smyser FROM: James E. Studenski, City Engineer RE: Justin's Preserve Attached is the TKDA review dated December 4, 2003, of the submitted documents for the Justin Preserve site. The project is in general conformance with Lino Lakes requirements. The following comments must be addressed prior to final approval given for this project. Please contact me with any questions. 600 Town Center Parkway, Lino Lakes, Minnesota 55014-1182 Phone: 651- 982 -2400 • Fax: 651- 982 -2499 • TDD: 651 -982 -2410 • TKDA ENGINEERS • ARCHITECTS - PLANNERS MEMORANDUM To: James Studenski, City Engineer Copies To: 1500 Piper Jaftray Plaza 444 Cedar Street Saint Paul, MN 55101 -2140 (651) 292-4400 (651) 292 -0083 Fax www.tkda.com Reference: Justin's Preserve City of Lino Lakes, Minnesota Comm. No. 12701 -002 From: Scott A. Brink, P.E. Routing: Date: December 4, 2003 The City of Lino Lakes has received an application for a Preliminary Plat, labeled as Justin's Preserve. The proposed plat essentially splits an existing 14.15 acre parcel of property into two residential lots of 2.23 acres and 11.79 acres respectively. It is proposed that an existing single family home will remain on the larger parcel, and that a new single family home will be constructed on the smaller lot. The property is located along the south side of Baldwin Lake. The following documents have been provided: 1. Existing Conditions and Preliminary Plat by E.G. Rud and Sons, Inc., dated November 7, 2003. 2. Preliminary Grading, Drainage, Erosion Control, and Utility Plan by Plowe Engineering, Inc., dated November 7, 2003. 3. Ordinary High Water Level (OHWL) determination by Plowe Engineering, Inc., dated November 7, 2003. The following review comments are provided: 1. The proposed subdivision will require the review and approval of the Rice Creek Watershed District (RCWD). Rules indicate that any subdivision of property over 5 acres in size requires a permit from RCWD. 2. A first floor elevation (kith) of 890.0 is proposed. A low floor lowest opening elevation of 989.6 is provided on the plan, and appears to be in error and must be revised accordingly. The 100 -year high water elevation of Baldwin Lake is identified as 885.30 according to the survey provided. The City's minimum building elevation floor elevation (including basement), must be the greatest of the following: .2 feet above the design flood elevation, 4 feet above the water table, or 1 foot higher than the emergency overflow elevation. The elevations provided therefore would meet requirements based on Baldwin Lake flood elevations. However, the groundwater elevation is not known, and the lowest floor elevation would need to be 4 feet above the water table as required. In addition, the edge of the existing wetland bordering the future home site is at an elevation of roughly 887 -888 feet according to the survey, and an Ordinary Water Elevation (OHWL) of 887.59 has been determined An Employee Owned Company Promoting Affirmative Action and Equal Opportunity • Justin's Preserve City of Lino Lakes, Minnesota Page 2 December 2, 2003 by the applicant's Engineer. However, the extent of the wetland's bounce or potential high water elevation (HWL) is not known or shown on the plan. Therefore, further documentation must be provided to show that the floor and building elevations proposed will meet City regulations in relation to the wetland. 3. The Contractor shall be responsible for obtaining an NPDES Permit and Storm Water Pollution Prevention Plan in accordance with State of Minnesota Law. This will also require providing to the City a copy of the Stormwater Pollution Prevention Plan (SWPPP), required as part of the NPDES submittal. If the actual area of property to be disturbed is less than 1 -acre, an NPDES permit will not be required. However, the applicant would be required to demonstrate on the plan accordingly. Also, because of the close proximity to Baldwin Lake, and the existing wetland immediately adjacent to the proposed home site, sedimentation and erosion control measures must be fully implemented and enforced per City of Lino Lakes and RCWD requirements. 4. Drainage and utility easements are provided adjacent to property lines and over wetland areas in accordance with City requirements. These easements shall also be provided on the Final Plat. 5. Additional notes and details shall be included with the plans providing for adherence to the standards and requirements of the City of Lino Lakes. This shall include standard details for watermain and sanitary sewer services and appurtenances, and notes referring to utility construction requirements of the City of Lino Lakes and Utility Specifications of the City Engineer's Association of Minnesota (CEAM) as applicable. 6. The proposed subdivision and construction must adhere to Floodplain and Shoreline Management requirements of the City of Lino Lakes as applicable. RICE LAKE Fathza eoaua o, jam`; z ,D No 9F2,15 QilOrlvVat ■..�a,.a0 ANOKA COUNTY S 'VEY.R DRAWN REVISED REV. REV. REV. REV. REV. SEP. 1974 NOV. 1978 MAR.1980 SEP.1981 DEC .1982 JULY 1985 DEC. 1985 REVISED REV. REV. REV. REV. REV. REV. JAN. 1987 MAY 1988 AUG. 1989 FEB. 1991 FE B. 1992 FE B. 1993 MAY 1994 REVISED REV. REV; REV. REV. REV. REV. RES NOV. 1994 JAN. 1996 JULY 1997 JULY 1998 AUG. 1999 SEPT. 2000 MAY 2001 JULY 2002 SCALE I".1500' 0 1/4 1/2 MILE 3/4 LOCATION MAP PROPOSED LAND USE PLAN LINO LAKES COMPREHENSIVE PLAN Manufactured Home Park Stage 1 Growth Boundary MUSA Line -mil, eili.log Ali „, , i , Low Density 0 IN MI sewered , oisilimmim Residential 1111111111111Miiiiik '1 I Low Density Unsewered Residential 111 Vq`7"1414*Arke;;.!:,718.-M;6444.W.:4**O.Ve-ta*.-.;.',VP.::?; I 174.• •=06 4 n.7."..74t,t4 1111EI • • • ZONING MAP Mill 111 Li :.1:0:1441g4iVieltiViPP4?"''1*1,'`aft'tffrl4174 '."`P>t,t. 05,7 EXISTING CONDITIONS and PRELIMINARY PLAT JUST 11\1' PRESERVE CITY OF LINO LAKES FOR CARPENTER HOMES PROPERTY OWNER: DEANNA HAEG GRAPHIC SCALE PROPERTY DESCRIPTION A place of land slluoled In lot 2 of Section 31, Toen.hip31. Range 22, Anoka County. Minnesota, described as oommencIng at o slake on the south One of sold Lot 2 distant 305 feel Weal of the southeast corner of sold Lot 21 thence Reel on the south line of lot 2 a distance cold Lot 2; thence (020.in void Meander Line of sold Lot 2 to a stoke hon cold tin Line or thence South 900 feel to the plO • of beginning. Hereby meaning to convey the Sire of the Lake and the water thereof Sub Semen) to the land described Except the south 170 feel of the east 90 feel thereof. ZONING INFORMATION • PROPERTY ES 2Qm Al EMOL YAWN 15010/1106 power 900005 PI5 QTY .ROM 0 FELT NAM MK *005) HOUSE 90E 10 1060 GARAGE SRC 5 FEET . REAR YARD 30 MT Warr LOT *at • 10,400 MUMS FELT YOL.R1 LOT W111 • BO FELT AT BUXOM 9010000 c0.4+. / / / / /. (IV IBC*) 1 bw4 • 60 11. P: LEGEND: orrice maeuaa,l feria - --d. 1 0201 .0010. MN. • + 46'0 .1. ENR. 1 OmolY E+W1ATe 6441 rod. ' li Orates 1410d.Xee .�,. Ometee Ordure Wire re Pour ►a« ® 0.00I• PFOP..sa 0..el1m 2-. d4 ONE Et LOT 1 442.990 sr rt. 10.19 cores " O a AM\ OPROPOSSEED DRAINAGE AND UIRITY . 1167 LAND Yd ‘. ISM 1i� 2 is %O /r i I. :f: ui -5 t2• F- s89•i3•0f t- : J • :Bt 8 .00 0: - TYPICAL ZASEMENTS or4}�s- T Is..s..l oft rr..wr rwYM.WwM 000 s0e mow. 'eMMeYY14.W.ewM W� r ROHAVIC CERTIFICATION 1 hereby 0.11(7 UYI U4s surosy. Hem r report .0e repeal a Thal Iron under, 1 aqa l.icn ofUr l Lab LI •Wf uM. Me Mee 1 Ur Stele of Y • ee brI E DIN Oulei�- FPJRe0b4elbn Re 4167e IL GA MD 4 BON6e NG LANG C10V*YOR6 • two LIXINORON ANA 1d0. OIROLE PINED, MINNE6OTv 60014.36203 TEL 1615 -766 -6966 840.00 • see 1e or•.1; MOW t: �V. h.. 1 .: i•ND , Vr )D. •VICINITY MAP loria Mara • t b IS SURVEY NOTES MERE 15 A BLANKET EASEYLMT POO P0000 UHE PURPOSES H FAVOR Cr 1HE RURAL T wax. COOPERADVE * 10 *0corm. I PER X40 201101 OVER ALL Of. PROPERTY. TOTAL AREA • 11.154 ACREB 170.110 G04G704 COWL. BY EARTH *00400 AM A590QA. (MK .1 2000) FELT/ SP1EY 00YPLE(EO BY E0 RI0 040 *045 M 51571.11ER Of 2003. Job No. 03578PP • 0 z z 0 0 J 01 Y7� lit i 1 79 / ;1ri Fl / 81" n 1 y 8 F R 4 is a 9o; • S 4oy,s a� Hi N: fl d � ..l 9 it9toN 1/30199 u 1 aaaa�a 18- ._..o� _14 ;85 i o rt rt'A ct` LL�16 f+1 1a�1 L f1_ ft 001111111111 000000000000 11 °`a`a`�Amuuu pf] �0�0� Of]pt] I 1 .iiiiii -J �-N MYIfI 9 ao C£� Q.. = I 01 6 Xo — —oetft — — I � • 11 1 g R�� h� \ —C —09' (pa}oaola eq o�y/p I lb U a∎oS P� . co 00 z LA.! 00 o. w 0000 1 r z / C y AM•WV /55.0 :II Cffll /lII 'SMS•ISne∎akasSY.1 S.MLLS°r SIIC°\C°mac AGENDA ITEM 7F STAFF ORIGINATOR: Michael Grochala CITY COUNCIL MEETING DATE: January 12, 2004 TOPIC: Consider Motion to Appoint Staff Representative to Transportation Coalition Work Group VOTE REQUIRED: BACKGROUND: Simple Majority Over the past 18 months, the City of Lino Lakes has been participating in a process to coordinate planning of transportation infrastructure along I -35E with the Cities of Hugo and Centerville. The process has since expanded to include Columbus Township, City of Forest Lake, Anoka and Washington Counties, as well as representation from the Minnesota Department of Transportation and Metropolitan Council. At the December 11, 2003 coalition meeting it was requested that each participating organization appoint a staff representative to serve on a "Work Group ". The 1st task of the group will be to finalize the work plan and Joint Powers Agreement. Following acceptance of the work plan and JPA the work group will be charged with performing the technical aspects of the process. RECOMMENDATION Since the process will involve both engineering and planning functions, staff is recommending that the Community Development Director be appointed to the work group with the intent that both the City Engineer and City Planner will participate as necessary. ACTION REQUESTED Motion to appoint the Community Development Director or his assigns to serve as the City's staff representative to the Transportation Coalition Work Group. • AGENDA ITEM 7G STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: January 12, 2004 TOPIC: Resolution No. 04 -07, Authorizing Preparation of Plans and Specifications for Birch Street/Hodgson Road Improvements. VOTE REQUIRED: Simple majority BACKGROUND: In November of 2002, the City received a project review letter, from Anoka County, identifying the minimum required improvements for CSAH 49 (Hodgson Road) and CSAH 10 (Birch Street) to facilitate the development of Spirit Hills Commercial Center as well as the Miller's Crossroads site. A feasibility study was prepared and the layout was reviewed with Anoka County. The cost of the temporary signal and street improvements is estimated at $650,000.00. The costs have been discussed with the two developers and the County. The cost split would be $260,000.00 for Spirit Hills Commercial Center, $340,000.00 for Miller's Crossroads, and $50,000.00 for Anoka County. It is staff's recommendation to authorize the preparation of plans and specifications in the amount of $62,000.00 for the temporary signal and street improvements contingent on receipt of a Petition and Wavier Agreement from the two respective Developers. Anoka County is currently preparing a Joint Powers Agreement regarding their portion of the temporary signal costs. OPTIONS: 1. Adopt Resolution 04 -07, Authorizing the Preparation of Plans and Specifications for Birch Street/Hodgson Road Improvements. 2. Return to staff for further review. RECOMMENDATION: • Option No. 1 - Staff recommends that Resolution No. 04 -07 be adopted. CITY OF LINO LAKES RESOLUTION NO. 04-07 RESOLUTION AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS — BIRCH STREET /HODGSON ROAD IMPROVEMENTS. WHEREAS, certain development proposals have identified the need to improve portions of CSAH 49 (Hodgson Road) and CSAH 10 (Birch Street) to accommodate their additional traffic generation; and WHEREAS, it is proposed to improve CSAH 49 (Hodgson Road) and CSAH 10 (Birch Street) in accordance with Anoka County Highway Department; and WHEREAS, the City's Engineer, TKDA, shall perform such services; and WHEREAS, Spirit Hills, Inc., Bruggeman Properties, LLC, and Anoka County have agreed to split the costs of the plans and specifications NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The City Engineer is designated as the engineer for this improvement and he is directed to prepare plans and specifications for the Birch Street/Hodgson Road improvements. 2. The City Engineer shall not commence such activities until receipt of a Petition and Waiver Agreement has been received from Spirit Hills, Inc. and Bruggeman Properties, LLC for costs of the improvements. Adopted by the Lino Lakes City Council this 12th day of January, 2004. Ann Blair, City Clerk • John J. Bergeson, Mayor AGENDA ITEM 7H STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: January 12, 2004 TOPIC: Resolution No. 04 -08, Authorizing Preparation of Plans and Specifications for Holly Drive Street. Reconstruction. VOTE REQUIRED: Simple Majority BACKGROUND: Due to the continued development and growth of the area increasing the traffic on this roadway and the deteriorating condition of 12th Avenue and Holly Drive between Ash Street and Birch Street, the City Council order a feasibility study for the reconstruction of the street. The report was received at the October 28, 2002 Council meeting. This segment of roadway is designated as a Municipal State Aid Street and serves as a minor collector within the City's Comprehensive Transportation Plan. The feasibility proposed the improvements to be performed in three phases. The first phase is from Holly Court to 12th Avenue. Through direction by the City Council, the street improvements will consist of a City standard 32' roadway and a separated 8.5' trail. The street reconstruction portion of the project will be funded mostly through Municipal State Aid. Funding will also come from the Trapper's Crossing subdivision which was previously assessed $265,000.00 for the road improvements. Surface Water Management and Trunk funds will complete the funding for this project. The utility extensions will be minimal at this time It is staffs recommendation to authorize the preparation of plans and specifications in the amount of $87,750.00 for the Holly Drive Reconstruction project. OPTIONS: 1. Adopt Resolution No 04 -08, Authorizing the Preparation of Plans and Specifications for the Holly Drive Reconstruction project. 2. Retum to staff for further review. RECOMMENDATION: Option No 1 - Staff recommends that Resolution No 04 -08 be adopted. CITY OF LINO LAKES . RESOLUTION NO. 04 -08 RESOLUTION AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR HOLLY DRIVE STREET RECONSTRUCTION PROJECT. WHEREAS, pursuant to resolutions of the Council adopted August 27, 2001, a study has been prepared by the City Engineer, with reference to the improvement of 12th Avenue/ HoIIy Drive Street Reconstruction by constructing Street, storm sewer, sanitary sewer and watermain extensions; and WHEREAS, the report provides information showing the proposed project is n ecessary, cost - effective, and feasible; and WHEREAS, the City's Engineer, TKDA, shall perform such services; and WHEREAS, the City proposes to use Municipal State Aid, Surface Water Management, Trunk Area & Unit, and previous assessments for all of the cost of the improvements, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA 1. The City Engineer is designated as the engineer for this improvement and he is directed to prepare plans and specifications for the HoIIy Drive Street Reconstruction project. Adopted by the Lino Lakes City Council this 12th day of January, 2004. John J. Bergeson, Mayor Ann Blair, City Clerk AGENDA ITEM 71 • STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: January 12, 2004 TOPIC: Resolution No. 04 -09, Declare Intent to Bond. VOTE REQUIRED: 3/5 Vote required BACKGROUND: The City is required to declare its intent to reimburse project costs from bond proceeds prior to encumbering project costs. This is a non - binding declaration that must take place in order to finance projects in this manner. The Birch Street/Hodgson Road Improvements and Holly Drive Improvements projects may be financed through bond proceeds. OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution No. 04 -09, Declare the City's Intent to Bond projects. 3. Not adopt Resolution No. 04 -09. RECOMMENDATION: Option No. 2 - Staff recommends that Resolution No. 04 -09 be adopted. • • • CITY OF LINO LAKES RESOLUTION NO. 04 -09 RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF LINO LAKES; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE WHEREAS, the City of Lino Lakes is in the practice of constructing certain improvements and in some instances reimbursing itself for the cost of any portion of the improvements with bond proceeds, and WHEREAS, the Internal Revenue Service has issued proposed Treasury Regulations Section 1.103 -17 (as proposed and /or finally adopted, the "Regulations ") dealing with the issuance of bonds where all or a portion of the proceeds are to be used to reimburse the City for any project costs paid by the City prior to the time of the issuance of the bonds, and WHEREAS, the Regulations generally required that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued taxable or tax exempt borrowing, that such declaration generally be made prior to but not more than two years before the time the expenditure is actually paid, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and the expenditures relate to property having a reasonably expected economic life of at least one year. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Lino Lakes, Anoka County, Minnesota, that: 1. Official Intent - The City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified. a. The City proposed to undertake the following projects: Birch Street/Hodgson Road Improvements and Holly Drive Improvements, which are further described in the Feasibility Reports for same. b. Other than costs to be paid or reimbursed from sources other than a tax - exempt borrowing or costs permitted to be reimbursed pursuant to the transaction provision of section 1.103 -17(1) of the Regulations, none of the costs of the foregoing projects has heretofore been paid by the City and none of the costs will be paid by the City until after the date to this Resolution. Each of the projects and costs related thereto, constitutes property having a useful life of at least one year. c. The City intends to reimburse itself for the payment of the designated project costs out of the proceeds of a tax exempt bond issue, debt or similar borrowing (the "Bonds ") to be issued by the City after the date of payment of all or a portion of the costs. Pending the issuance of the Bonds, the City reasonably expects to pay and temporarily finance the costs from the following source of sources of funds as indicated in the Feasibility Report. • d. The Bonds are proposed to be issued by the City pursuant to the provisions of Minnesota Statutes, Chapter 475, and other applicable statutory authority. The reasonably expected sources of funds to be used by the City to pay the debt service on the Bonds are identified in the Feasibility Report for same. 2. Budgetary Matters - As of the date hereof, there are no City funds reserved or otherwise allocated pursuant to the City's budget (or expected to be reserved or allocated pursuant to the City's budget) to provide permanent financing for the bonding portion of the project costs, other than pursuant to the issuance of the Bonds. Furthermore, there has been no allocation, budgeting, or restriction of moneys (or the adoption of a requirement or policy to reimburse a fund) as part of the City's budgetary process, the primary purpose of which is to prevent moneys from said sources from being available for the permanent financing of the costs of the projects. This resolution, therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are foreseeable on the date hereof, all within the meaning and content of the Regulations. 3. Filing - This resolution shall be filed in the publicly available official books, records, or proceedings of the City, which shall be continuously available for inspection by the general public. This resolution shall be available for inspection at City Hall during normal business hours of the City on every business day the period beginning on the earlier of 10 days after the adoption hereof or the date of issuance of the reimbursement bonds and ending on the day after the issuance of such bonds. 4. Reimbursement Allocation - The City's financial officer shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the Bonds, shall specifically identify the actual prior expenditure being reimbursed, and shall be effective to relieve the proceeds of the Bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state or federal statute, which would apply to the unspent proceeds of such bond issue. Adopted by the City Council this 12th day of January, 2004. Ann Blair, City Clerk John J. Bergeson, Mayor