08-05-2013 Council Work Session Minutes

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CITY COUNCIL WORK SESSION August 5, 2013 APPRO VED 2 well. Sergeant Leibel indicated that he has spoken with some residents in the areas that 46 would be impacted by a change and he feels that there isn’t a lot of opposition but also 47 there is no guarantee that the increased hunting will reduce accidents. 48 49 Mayor Reinert announced that it seems like a change is appropriate as he’s not sure that 50 archery was ever intended to be banned. Why not allow what’s allowed in the rest of the 51 city? The police will prepare an ordinance amendment for council considera tion. 52 53 5. 7309 Lake Drive – Code Enforcement – Community Development Dire ctor 54 Grochala recalled previous discussions about the code violation at this site. Opportunity 55 has been given to the property owner to evaluate their business plan for the site and 56 determine if any changes could bring them into compliance. To date the city hasn’t 57 received any information on how they intend to modify the use for compliance. Mayor 58 Reinert suggested that the council seems to be leaning toward not making a change to the 59 city’s regulations. He suggests that message be given to the property owner. 60 61 6. Pavement Management Report – Community Development Director Grochala 62 recalled that the City’s Pavement Management Plan was produced in 2004 to provide data 63 regarding th e condition of the c ity’s roadways and to guide pavement management work. 64 The council authorized WSB Engineering to prepare an update t o that 2004 plan. That 65 update is before the council and includes new information on roadway conditions. City 66 Engineer Wedel reviewed the report. In conclusion Mr. Grochala noted that with the 67 ratings included in the update and continuation of the policy of inspecting 25% of the city 68 r oadways each year, the city should continue with its maintenance program i n 2014. 69 H owever he believes the city must look at reconstruction also. Ther e fore he is requesting 70 that the city council hold a work shop in the fall where they can discuss the matter with 71 staff and experts and look at some options for moving forward. Mr .Wedel i ndicated that 72 the map included in the update is a good citywide view. Council Member O’Donnell 73 noted some recent patch work done on Black Duck Drive and suggested it was not 74 effective in improving the roadway. Council Member Stoesz suggested that WSB sh o uld 75 add some map layers to create an interface map and that would be helpful. Mr. Grochala 76 indicated that the map will go to the City website. Mr. Wedel concluded that the 77 recommendation is really to maintain the current street maintenance budget (incre ased a 78 little each year) and add $2 million yearly for reconstruction. Mr. Grochala added that a 79 review and decision about the best way to finance improvements will be a part of the 80 overall discussion. The council concurred that a workshop will be hel d. 81 82 7. Subsurface Sewer Treatment Systems (Septic) Code Update – Community 83 Development Director Grochala reported that staff has prepared an ordinance amendment 84 to the City Code that brings the city into compliance with new state law regarding on -site 85 sep tic systems. State law was changed in 2011 to allow for new technology and to 86 change the inspection process requirements. The city’s existing ordinance requires each 87 system to be inspected and pumped every two years. State law now requires inspection 88 e very three years and pumping only if needed. Staff is seeking council direction to come 89