03/01/2010 Council Packet - Laserfiche WebLink

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21. Attrition; As city employees leave, could there be restructuring of jobs to handle and then plug in an outsourcing solution. Employees have other costs like pensions, etc. that could be avoided in future expenses if outsourced. This would require a lot of flexibility of employees, but a policy in place would give us time to prepare. The city evaluates each position when a vacancy occurs. The decision to maintain the position or oulsource is evaluated on the basis of cost, expertise required and customer service. A'1ost City positions have 0 variety of functions to perform. however, in some ClrcunzskrnceS specialized .services are required that are limited in scope or are not frequently needed. These types of services are the hest candidates to outsource. For example, the city contracts with Metro -Inet (Roseville) for IT services. 77w time expenditure needed for these services does not warrant a full tune staff position. 22. Can we compare our city staff model to other cities? Is the ratio of supervision correct? Are there more efficient alignment of staff based on function vs. dept.? The city continually reviews our organizational structure. The first major restructuring took place in 1 993 -1 994 which recognized that Lino Lakes was no longer a small town but a metropolitan suburb. The second major restructuring carne in .1998 (with the assistance ollabor Relations Associates -- now associated with Springsted). This reduced the number of departments and consolidated services. Subsequent restructuring ofdepartmenis and jobs has taken place in 2001, 2004, 2006 and 2009 -2010. While each city is different . -- depending on the services they decide to provide --- we are not inconsistent with other cities. Most of our positions are single incumbent positions. 23. Does not having a full time city administrator actually cost the city money? While there are inefficiencies due to the vacancy of this position. the cost is difficult to quantify. 24. Would it be more cost effective to get some road maintenance done now while contractors are cutting costs just to stay alive, and pay for those expenses later? This is a strategy that might have a bigger effect if one believes that inflation is coming due to massive federal government spending. Pay those construction bonds with cheaper future dollars. The city, does annual road maintenance in accordance with its .Pavement Management Policies and budget allocations. The city is currently preparing plans and specifications .for the annual overlay and seal coating projects. Approximately 5400K is budgeted this year jot. these projects. 25. Why off year voting? Is it even possible to end off year elections? We could basically save that expense every other year. The City Charter prescribes that city elections be held in odd numbered years. Changing the municipal elections ,from odd to even years would save the city approximately 512,000.00 as that is