07/06/2010 Council Packet - Laserfiche WebLink

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WS -5 WORK SESSION MEMORANDUM To: Mayor and Council Members From: Al Rolek Date: July 6, 2010 Re: Metro I -NET Joint Powers Agreement cc: As you know, the City currently has a Joint Powers Agreement (JPA) with the City of Roseville for administration and maintenance of the City's computer network, exchange server and email system and phone system. Roseville provides the same services for several other entities, including Arden Hills, East Bethel, Falcon Heights, Forest Lake, Gem Lake, Lake Elmo, Lauderdale, Little Canada, Mounds View, North Oaks, North St. Paul, Oakdale, Ramsey Washington Watershed District, Saint Anthony, Vadnais Heights and White Bear Township. The shared network provides services to over 1,000 city employees working at 95 facilities scattered across a 4 county area. To facilitate the operations of the growing network, an ad hoc users group was formed to discuss operational policies, provide for an equitable cost recovery amongst participants, and to guide deployment of new and emerging technologies. Metro -INET, as the network is called, is one of the largest municipal networks in the State. Since the network provides numerous shared services it has become necessary to develop a governance structure to insure the continued operations of the network in the absence of one or more members. This is the basis for the development of the joint powers board. The purpose of the board is detailed in the agreement. The structure of the board is similar to other local and regional boards including LOGIS, another metro area information technology consortium however a few important differences exist. 1) The members of the board include only appointed city staff. As the purpose of the board is to guide municipal operations and deals mainly with providing IT services to city employees, the board must be comprised of those city employees responsible for these services within their own individual organization. This requires the city manager /administrator /clerk represent their organization on the board.