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The Honorable Benjamin Benson <br />and Members of the City Council <br />February 16, 1982 <br />Page Four <br />We also noted that when the budget was approved by the City <br />Council the official minutes indicated only approval of the <br />budget and the vote of the Council. The minutes did not state <br />any budget detail and summary or totals of anticipated revenue <br />and expenditures. The absence of these details does not provide <br />sufficient identification, documentation or data source to convey <br />the information that should be contained in a budget. <br />We recommend that when the City Council adopts a budget the <br />minutes of the official proceedings reflect specific anticipated <br />revenue source data, specific anticipated expenditure data as <br />well as budget revenue and expenditure totals, and that the <br />specific budget be incorporated by reference in the minutes. <br />We recognize that the detail of the minutes is within the discretion <br />of the City Council, however, it is the responsibility of the <br />City Clerk and City Council to insure that the official minutes <br />as bound in the official minutes book be readable and sufficiently <br />detailed to determine what transpired and to enable the taxpayers <br />to evaluate how well or how poorly the affairs of the City have <br />been managed. <br />If we can be of any further assistance, do not hesitate to contact <br />our office. <br />Arne H. Carlson <br />State Auditor <br />