04/03/2006 Council Packet - Laserfiche WebLink

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• • • In order to ensure that the change over is completed by July 15, we need the city council to approve the installation of the Voice -Over IP System immediately. Equipment order /delivery, telephone lines relocations, etc. require several weeks lead time. Generator Hookup - Currently, there is not any type of emergency power backup for city hall and the ECFE should electrical service be disrupted to the civic complex. The existing generator provides back -up to the Police Department only. Hooking up the generator to provide back -up power to the entire civic complex will result in our ability to continue services (warming /cooling, computers, telephones, lights) in case of a power outage. This was originally planned when the civic complex was built, but was removed as a cost cutting measure. The total project cost to connect the existing generator to the entire civic complex is $70,000. If the city council is amenable to directing staff to pursue providing emergency power to the entire civic complex, we will begin preparing plans and specifications to advertise for bids. The city council will subsequently need to authorize the advertisement for bids, receive the bids, and finally award the contract for this project. Access Control System - Staff has researched the installation of an Access Control System (card readers and security management software) for city hall. This is similar to the system used at the police department. We have had difficulty retrieving keys from past employees and city council members. There is also the possibility of keys checked out by staff being lost or misplaced. The best long term way to provide a secure environment that can be controlled /monitored is to install an Access Control System. The cost to install an Access Control System (including proximity card readers, door status sensors, electric locks, and security management software) amounts to $11,150 for the four interior doors leading to the work area. It would cost an additional $9,000 to install the system to the two "exterior" door locations (The main outside door to city hall and the interior concourse door near the Community Room). REQUESTED COUNCIL DIRECTION Staff is requesting council direction on the above items. It is essential that the city council authorize funding for the Voice -Over IP System on April 10th. Secondly, staff requests that the city council indicate their support/non- support for providing emergency power backup for the entire civic complex and the Access Control System. If supported, staff recommends that funding for the above project(s) be designated from the Capital Projects Fund.